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Lecture 3 Searching &sorting and Filtering

The document discusses searching, sorting, and filtering data in a spreadsheet. It describes how to use the Find and Replace dialog box to search for text. It explains how to sort data in a column from A to Z or Z to A. It discusses how to apply filters to data by selecting criteria in the Filter dialog box to show only matching records. It provides steps for turning filters on and off and clearing a single filter.

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samah
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10 views

Lecture 3 Searching &sorting and Filtering

The document discusses searching, sorting, and filtering data in a spreadsheet. It describes how to use the Find and Replace dialog box to search for text. It explains how to sort data in a column from A to Z or Z to A. It discusses how to apply filters to data by selecting criteria in the Filter dialog box to show only matching records. It provides steps for turning filters on and off and clearing a single filter.

Uploaded by

samah
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Lecture (4)

Searching & Sorting and Filtering


Outlines
Searching for data
Sorting data
Filtering data
C.W
Add other five rows for students
information in your spread sheet.
Searching for data
To start search you can press Ctrl+F or
click on the Home tab, then click on the
Find & Select icon, from the menu
displayed select the Find command.
Cont…
This will display the Find and Replace
dialog box, as illustrated.
Cont…
Within the Find what section of the dialog
box, enter the word. Click on the Find
Next button and you will find the next
occurrence of the word
Keep pressing on this button to find all
occurrences within the worksheet.
Cont…
Clickon the Replace tab within the Find and
Replace dialog box.
Cont…
- Within the Find what section type in the
word. (press CTRL +F)
- Within the Replace with section type in the
replaced word. (press CTRL +H)
 Click on the Find button and once found
click on the Replace .
Sorting
Click within the data contained within
column. And then click on the Data tab and
from within the Sort & Filter group, click on
Sort A to Z icon.

Or click on the Sort Z to A icon.


Filtering data

TextFilters provide a means to find one


or more specific records

By using criteria in a filter, you


effectively display only those records
matching the criteria. Records not
matching the criteria disappear from view,
hence the term ‘filter’
Cont…

To apply a single filter, place the pointer


in any column.

Within the Home tab, within the Sort &


Filter group click on the Filter button.
\
A Filter dialog box is displayed.
Cont…

The dialog box is divided by lines, into three


sections, however only the second and third areas of
the dialog box apply to filtering.

you will notice a group of tick boxes. These tick


boxes represent all the available data.

At the top of the tick box group is a tick box labeled
(Select All). Click on the (Select All) tick box to un-
tick all boxes.
Cont…

Within the Ribbon Sort & Filter group, the


Toggle Filter button is now active.

Toggle Filter effectively turns the filter on


and off, switching between the filtered
view and normal view (unfiltered).
Cont…
The Filtered button, previously greyed out is
now active in the record navigation bar at the
bottom of the table.

The Filtered button works in exactly the same


way as a Toggle Filter button in the Sort &
Filter group in the ribbon.
Click on the Filtered button once. The table is
temporarily unfiltered and all records are visible
Cont…
Clearing a single filter
 To clear a single filter, you will need to
either place the pointer in any row of the
appropriate column or click on the field
name at the top of the column to highlight
the whole column.

Select the Clear filter from Position


option from the list to remove the filter
END
QUESTION ????

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