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Flow Chart

The document outlines the standard procedure for setting up job orders for maintenance and repair projects at Walter Mart Community Malls. It details the process from when a maintenance or repair need is identified by Mall Operations Engineering to when a job order is completed. Key steps include verifying if issues fall under warranty, developing scope of work and cost estimates, inviting contractor bids, approving purchase orders, implementing projects, conducting inspections and acceptance testing. The goal is to clearly define the procedure for efficiently addressing facility needs.

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William Provido
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68 views9 pages

Flow Chart

The document outlines the standard procedure for setting up job orders for maintenance and repair projects at Walter Mart Community Malls. It details the process from when a maintenance or repair need is identified by Mall Operations Engineering to when a job order is completed. Key steps include verifying if issues fall under warranty, developing scope of work and cost estimates, inviting contractor bids, approving purchase orders, implementing projects, conducting inspections and acceptance testing. The goal is to clearly define the procedure for efficiently addressing facility needs.

Uploaded by

William Provido
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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OPERATIONAL PROCEDURE Prepared By:

STANDARD PROCEDURE OF JOB ORDERS FOR Program Management


MAINTENANCE AND REPAIR PROJECTS Group - Construction
OUTLINE OF PRESENTATION
• Objective
• Scope
• Definition of Terms
• Reference (Not Applicable)
• Details
OBJECTIVES
• To set forth a standard procedure and guideline for setting up
job orders for maintenance and repair projects of Walter Mart
Community Malls.
SCOPE
• Covers the job orders for maintenance and repair of Civil,
Structural and Architectural works.
• Endorsement from Mall Operations Engineers up to Project
Turn Over by Construction
DEFINITION OF TERMS
• Job Order - is a contract executed between the owner
commonly referred as “Walter Mart Shopping Center
Management, Inc.” and a General Contractor. The work
includes but not limited to maintenance, repair and rehabilitation
of Civil, Structural and Architectural works.
DETAILS
OPERATIONAL PROCEDURE

STANDARD PROCEDURE OF JOB ORDERS FOR MAINTENANCE AND REPAIR


PROJECTS
Mall Operations
Start Process Job Order Form
Engineering Job Order Form

Yes Verify if
under Finalize Scope
Warranty Warranty Docs
Period
No

Quantity Survey Create Bill of Quantities


Verification of Scope of
Work

Any other Yes


areas within
the vicinity
1
that needs
repair?

Yes
Design Does it require Provide Additional
assistance Scope / Prepare
from Design? Drawings

Construction Coordinate with


A No
Existing Contractor
1 Prepare Notice to
Invite Bidders to Submit Proceed (NTP) and
Proposal Budget Approval
Quantity Survey No

BOQ>=50k
Pesos Review Contractor’s
Proposal and Endorse to
Purchasing
Yes
CON to Submit Notice
of Cancellation /
Prepare Purchase Order
Evaluation of Scope by Rejection
Construction / Conducting Site Visit by Purchasing to Negotiate
Purchasing CON Cost

End

No

Request for Sign NTP and PO


Approval

Sir Abe Yes


No

1
Renegotiate?
2
Sir Abe

Yes Endorsement for


A Project Implementation Acceptance? Completion

No

Endorse to Mall
Construction Engineers for
Punchlisting
Acceptance

No
Yes
Endorsement for Turn
Acceptance?
Over

Yes

Mall Operations
Acceptance? Receive Project
Engineer
No

Routing of Certificate of
Quantity Survey Certificate of
Completion End
Completion

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