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    1.5 File Management Presentation

    Uploaded by

    Neha Naaz
    Here are the steps to open Microsoft Word: 1. Click the Start button 2. Click All Programs 3. Click Microsoft Office 4. Click Microsoft Word This will open a new blank Word document to begin the file management practice.

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    © All Rights Reserved
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    1.5 File Management Presentation

    Uploaded by

    Neha Naaz
    15 views40 pages
    Here are the steps to open Microsoft Word: 1. Click the Start button 2. Click All Programs 3. Click Microsoft Office 4. Click Microsoft Word This will open a new blank Word document to begin the file management practice.

    Original Title

    1.5 File Management Presentation (2)

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    Here are the steps to open Microsoft Word: 1. Click the Start button 2. Click All Programs 3. Click Microsoft Office 4. Click Microsoft Word This will open a new blank Word document to begin the file management practice.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    15 views40 pages

    1.5 File Management Presentation

    Uploaded by

    Neha Naaz
    Here are the steps to open Microsoft Word: 1. Click the Start button 2. Click All Programs 3. Click Microsoft Office 4. Click Microsoft Word This will open a new blank Word document to begin the file management practice.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 40

    File Management

    1.5 File Management


    We are going to learn:
    We are going to learn
    • The difference between a file and a
    folder.
    • The difference between “save” and
    “save as.”
    • To recognize file types by their icons.
    We are going to learn:
    We are going to learn
    • How to create a folder
    • How to change file and folder names.
    • How to copy, cut and paste files and
    folders.
    • How to drag and drop files and folders.
    We are going to learn:
    We are going to learn
    • The difference between cut and copy.
    • How to make changes to a file and save
    the changes.
    • The importance of keeping your files
    organized.
    File
    File Management Matters
    Management

    MATTERS!
    File
    File Management Matters
    Management

    MATTERS!
    File Management
    File Management
    Between primary and secondary storage
    capabilities, your computer has the ability to
    store and retrieve VAST amounts of data!
    File Management
    File Management
    However, if your files are not organized, in a way
    that makes sense to you, retrieving files could
    end up being a difficult task indeed.
    My Documents
    My Documents
    One of the default locations in which the
    computer saves your files is called “My
    Documents.” This can be located on your
    computer’s hard drive and/or on a server on
    your network.
    My Documents
    My Documents
    If you don’t “tell” the computer to do
    otherwise, it will save your:
    • music files to the My Music folder
    • pictures to the My Pictures folder
    • videos to the My Video folders.
    My Files
    My Files
    You have a USB drive with all of your work files
    on it. You have over 1000 files!

    Can you imagine sorting through that many


    files?
    How to Manage Files
    How to manage files
    Organizing files and saving them to a computer
    or external storage device is very similar to
    how we used to set up filing systems in a filing
    cabinet.
    File Icons

    Notice the different icons for


    these files.
    What kind of file type goes
    with each icon?
    Time to practice
    Time To Practice!
    Right Mouse Click
    on any empty spaceMenu
    Popup
    on your desktop to
    get this pop up
    menu.
    Click the New
    option to get the Menu
    Sidebar
    side bar menu
    pictured at the
    right.
    Folder Option
    Click the Folder
    Option.
    • A new yellow folder will
    appear on your desktop.
    Naming the folder
    • Type your name in place
    of the words new folder.

    • Connie is our example


    student.
    Double Click
    the folder with
    your name on
    it to open it.
    Sizing folder windows
    It is empty.

    Click on the edge of the window with


    your mouse and drag to resize the
    window so it is smaller.
    Double Click on
    the Student
    Folder.
    Computer basics folder
    Notice the
    Computer
    Basics Folder
    inside the
    Student Folder.
    Resize your 2 folder windows so you can
    see both at the same time.

    Resizing folders
    Right click

    Right Mouse Click on the Computer


    Basics folder in the Student Folder
    and click the copy option.
    Right click and paste

    Now Right Mouse Click in the blank


    area in the folder with your name
    and click the paste option.
    Copying folder content

    An exact copy of the student


    folder will appear in the folder
    with your name.
    Close a folder

    Close the student folder by


    clicking the X at the upper right
    hand corner of its window.
    Maximize YOURfolders
    Maximizing folder to fill the
    screen by clicking the
    restore/maximize button at the
    top right hand corner of its
    window.
    Create another
    Subfoldernew folder
    (subfolder because it is inside
    another folder) and name it
    Practice.
    Restore the
    Restoring this folder
    folder to its
    window
    previous size by clicking the
    restore/maximize button at the
    top right hand corner of the
    screen again.
    Opening
    Double Click on the a folder
    Computer Basics
    folder to open it.
    Icons
    Notice the
    different icons.
    Click one time on
    the first file and
    Shift Key
    hold down the
    shift key while
    clicking on the
    last file.
    The three files are
    now selected.
    Copying multiple files
    BE CAREFUL!!!
    Right mouse click on
    any of the files and
    click copy.
    Closing a folder
    Close this folder.
    Double Click on the
    folder with Opening
    your folders
    name on it to open
    it.
    Then open the
    practice folder.
    Right mouse click in
    the blank space and
    Right mouse
    click the paste click and paste
    option.
    You now have a
    copy of each file in
    each folder.
    • You can also cut and paste files
    between files using the right mouse
    click method
    Cut and paste options
    OR

    • by using the Ctrl X to cut and Ctrl V


    to paste method you learned in the
    keyboarding practice document.
    This practice session was done using
    existingPractice
    files. session details
    Even though you can move files from
    one folder to another, it is IMPORTANT
    that you know how to save a file to the
    correct location when you create it!
    File Management Practice

    DEMONSTRATION
    File management practice demo
    File Management Practice

    FollowFile
    yourmanagement practice
    handout and what I am
    instructions
    doing to complete this practice.

    You will start by opening Microsoft


    Word on your computer.
    File Management Practice

    File management
    • Click the start buttonpractice step
    at the bottom
    by of
    left hand corner step
    your desktop.
    • Click on “All Programs.”
    • Use your mouse to scroll or the
    arrow keys to choose “Microsoft
    Office.”
    • Then click “Microsoft Word.”

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