WORDPROCESSING SOFTWARE

MS – Word
 WORDPROCESSING is the most commonly
used type of application software.

Students, teachers, office assistants, managers, and professionals in

all areas use word processing software to produce a variety of
documents.
Session Objectives:
 to identify the different parts of the
MS-Word window
 to familiarize with the features of a word
processing software
WORD PROCESSING
SOFTWARE
- it is an application that allows the user to
compose and edit simple documents.

- it lets you combine text, graphics,

spreadsheets and tables all in the same file. It will
also show you the exact image of the printed page
on the screen.
WORD PROCESSING SOFTWARE
- it offers you the flexibility to format documents by
making changes to the font, the page layout, and the page
style.
ADVANTAGES:
Corrections and revisions are easy
Many formatting details handled automatically
Customized forms, form letters, and mail-merge
Can be stored and reused
Structural templates can be defined by the user
 Do it once, use it over and over without affecting original
 Sounds Familiar ?
 Document
Text Wrap
 Word wrap
Header & footer
 Spelling & Grammar check
Quick Parts /Auto text
 Drop cap
Pull Quote
 Mail merge
FEATURES OF A WORD
PROCESSORS
 The ability to combine text, graphics and
spreadsheets and tables in one document
 The ability to position pictures and tables
anywhere on the page
 WYSIWYG (what you see is what you get)
 The ability to switch between different views of
your document for easy and fastest way of
editing and formatting.
 Wizards and templates
 Autoformat
 Autocorrect
 Spelling and grammar check
 Autotext
 Multiple level Undo feature
 Wordwrap
 Mail Merge
 and more…
 Examples of a Word Processing
Software
MS-Word Writer
Wordstar PC Write
Word Perfect

MS-Word is the most commonly used word processing

software.
 DEVELOPMENT OF MS-WORD
WORD for Windows WORD for Windows WORD for Windows 1.1a WORD for Windows 2.0
1.0 released in 1989 1.1 released in 1990 released in 1990 released in 1991

WORD 97 WORD 95 WORD for Windows 6.0

released in 1997 released in 1995 released in 1993

WORD 98 WORD 2000 WORD 2002 WORD 2003

released in 1998 released in 1999 released in 2001 released in 2003

WORD 2013 WORD 2010 WORD 2007

released in 2013 released in 2010 released in 2006
 THE WORD WINDOW Title bar
It displays the filename of the
current document

Quick Access Toolbar

It is used for easy access to
frequently used commands Ribbon
It replaced the
menus and toolbars
in previous versions
and shows some
features that used to
Rulers be hidden in the File
menu.
This changes the format of the
document quickly. It is used for easy
access to commands
used in formatting
document

Status bar
It gives an overview of the current
status of the active document

View buttons It is used to adjust the display views of a document

 THE WORD WINDOW Group Categories It is an area in the ribbon that contains
buttons organized into groups.

Work area
The area where you type the document.
The blinking vertical line is the
CURSOR which marks the insertion
point. Scroll bar
This allows you to
move up and
down and across
the window.

This magnifies or reduces the contents Zoom slider

in the document window.
GETTING STARTED WITH
WORD PROCESSORS
You can open Microsoft Word by clicking on the desktop icon…
… or by clicking the START button.
GETTING STARTED WITH WORD
PROCESSORS

When you see the cursor blinking, you are ready to type. Otherwise, use your
mouse to click anywhere on the white part of the page.
NAVIGATING WITHIN A
DOCUMENT
Use your mouse to click anywhere that you have typed text.
You can use the arrow keys on your keyboard to move the
cursor vertically or horizontally.
The HOME key moves the cursor to the beginning of the line.
The END key will take it to the end of the line.
 SAVING
A FILE
Office Button
To save the document, click the Save button on the Quick Access Toolbar or
click on the Office Button to choose how to save the file.
Quick Access Toolbar

Best practices about saving

• Save frequently
• Be sure you know where you
are saving your document
• Save whenever you complete a
thought, not just when you
complete a major section of
your document.
• Save a backup copy when
working on a critical document
OPENING AN
EXISTING FILE
On the Standard
toolbar, click the
Open button.
In the Open dialog
box, double-click the
name of the
document you want
to open.
PRINTING
YOUR FILE
To print out your document
click on the Office Button,
and then click Print.

This prints one copy of your

file using the default
settings.

When you need to, you can

modify the settings of your
print job in the Print dialog
box.
EDITING AND
FORMATTING TEXT
Advanced word processors include special tools that
help you easily edit and format documents.

Word processors can:

 cut, copy, and paste text
 undo and redo actions
 justify or re-align text
 change font parameters
 change paragraph spacing
 various other editing and formatting functions.
COPY +
PASTE 1. Select
Hold down the left mouse button and drag the cursor OR
Hold down SHIFT and use the arrow keys on the keyboard.

2.Copy
You can find the Copy and Paste commands under the Home
Tab.

3. Paste
You can also copy and paste by clicking with the
right mouse button on a word you have selected
to pull up a shortcut menu.
CUT +
PASTE
Using Cut + Paste is like moving text
from one location to a new one.

The cut command is located :

- in the Home Tab
- or in a shortcut menu when you right-
click on a selected word.
FORMATTING It is a box on a window that presents

TEXT
information or request input

In the Font dialog box, you can make

changes to the type, style, size, and
color of font used in the document.

Size
Font (typeface)
You can change the “handwriting” or
letter style of your text.
Font style
Put a word in bold or italics for
emphasis.
Effects
Will let you add underlining,
shadows, or details like
strikethrough.
FORMATTIN
G TEXT

Font Size
Color

Many of these text options can

also be found on your Home
Ribbon in the Font Group.
ALIGN
MENT

You can specify the arrangement of objects, text, and

graphics, in predetermined positions using the alignment
settings.
You can align the selected text to the left, right, or center
by using the left, right, and center alignment buttons.
BULLETS AND
NUMBERING
You can use the bullet or numbering options to organize
information into lists.

Bullets Numbering
• Aardvark 1. Aardvark
• Butterfly 2. Butterfly
• Cactus 3. Cactus
• Daffodil 4. Daffodil
INDENTING
AND SPACING
Use indentation to
offset text away from
the margin or bring it

closer again.
UNDOING
MISTAKES
Sometimes, you want to reverse the last action you performed.
For this, you can use the Undo button:

Similarly, you can use the Redo button

to repeat the last action:
TABLES AND
PICTURES
TABLES AND
PICTURES
FORMATTING A
TABLE
INSERTING
PICTURES
PAGE
LAYOUT
USING
LANGUAGE
TOOLS Advanced word processors, such as
Word, can automatically detect the
language of the typed text and then use
the spelling dictionary, grammar
checker, and punctuation rules for that
language.

Language tools are a convenient way to

perform certain tasks automatically as
you type, such as checking spelling and
grammar.
SPELLING AND
GRAMMAR CHECK
• Wavy red lines = spelling errors
• Wavy green lines = grammatical
mistakes
• You can check the spelling and
grammar of the entire document
by clicking the Spelling and
Grammar Button on the Review
Tab.
SPELLING AND
GRAMMAR CHECK
Spelling suggestions

 Change All
 AutoCorrect
 Grammar suggestions
 Custom dictionary
 Ignoring instances
LANGUAGE TOOLS:
THESAURUS
The Thesaurus Button lets
you search for a word and
presents a list of
suggestions you can choose
from.

The Thesaurus feature in

Word lets you find
alternatives for a word or
phrase.
 DROPCAP is a large letter at
CREATING DROP CAP the beginning of a paragraph.
 Controlling the position of the
WRAPPING TEXT text around an object (picture)

Can the human brain be replaced by a computer?

 
Theoretically, it seems possible that sometime in the future there may be a
computer that is capable of duplicating the memory feats and computing abilities
of a human brain. However, some time will have to pass before that happens.
 
This is because – with about 100 billion nerve cells, each of which is connected to
another 10,000 or so neurons – the natural neural networks inside our heads still
make any computers look slow. In particular, the ability to process many stimuli
and signals in parallel is still underdeveloped in computers. Currently the world’s
fastest supercomputer – BlueGene/L at the Lawrence Livermore National
Laboratory in the USA – performs 280.6 trillion calculations per second – in
computing jargon, 280.6 teraflops. It has been calculated that even a rough
replication of the human brain would require a machine capable of at least 10,000
teraflops.
CREATING A PULL QUOTE
 

A Pull Quote is a short piece of text extracted from your document that calls attention to
the contents of a page.
FORMATTING A Heading
BUSINESS 2-6 spaces
LETTER 4 spaces
Dateline

Inside address

2 spaces
Salutation

2 spaces
Body of the letter

2 spaces from the last line of the body

Complimentary
close

4 sps
Signature
Title
TIPS IN ENCODING YOUR TEST
MATERIALS
 Use normal/simple font (Century Gothic, Calibri, Arial…)
 Use 12 or 14 for the font size
 Double space after an item
 Options/choices must be aligned properly
A. ______________ C. _____________
B. ______________ D. _____________
Questions
Thank you so much
1. The background of the desktop
2. A thin bar located at the bottom part of the screen.
3. Small pictures that represent a file or program.
4. -6 give at least 3 parts of the windows 8 desktop.
7. The most commonly used type of application software.
8. WYSIWYG stands for __________________.
9. -10 give at leat 2 features of word processing software.