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7.1.2. Types of Lay Out

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59 views10 pages

7.1.2. Types of Lay Out

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eshet chaf
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© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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 Decide which data to put in each report section Each report

has one or more report sections.


 The one section that is present in every report is the Detail
section.
 Decide how to arrange the detail data Most reports are
arranged in either a tabular or a stacked layout, but Access
gives you the flexibility to use just about any arrangement
of records and fields that you want.
7.1.2. Types of lay out
 Tabular layout A tabular layout is similar to a spreadsheet.
 Labels are across the top, and the data is aligned in
columns below the labels
 Stacked layout A stacked layout resembles a form that you
fill out when you open a bank account or make a purchase
from an online retailer.
 Each piece of data is labeled, and the fields are stacked on
top of each other.
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 The following illustration shows an employee report that
was created by using a stacked layout.
 Mixed layout You can mix elements of tabular and
stacked layouts.
 For example, for each record, you can arrange some
of the fields in a horizontal row at the top of the
Detail section and arrange other fields from the same
record in one or more stacked layouts beneath the top
row.
 The following illustration shows an employee report
that was created by using a mixed layout.
 The ID, Last Name, and First Name fields are
arranged in a tabular control layout, and the Job Title
and Business Phone fields are arranged in a stacked
layout.
 In this example, gridlines are used to provide a visual
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separation of fields for each employee. 2
 Justified layout If you use the Report Wizard to
create your report, you can choose to use a justified
layout.
 This layout uses the full width of the page to
display the records as compactly as possible.
 Of course, you can achieve the same results
without using the Report Wizard, but it can be a
painstaking process to align the fields exactly.
7.2. Modify reports
 Modifying or customizing reports, in many cases, is
much the same as modifying or customizing any other
form.
 It depends, however, on what type of report you want
to modify/customize and whether you want to modify
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the report object or the report criteria form. 3
7.21. Understand Layout view
 Layout view is the most intuitive view to use for report
modification, and can be used for nearly all the changes
you would want to make to a report in Access.
7.2.2. Understand Design view
 Design view gives you a more detailed view of the
structure of your report.
 You can see the header and footer bands for the report,
page, and groups.

Figure 1 design view


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7.3. Distribute reports
 Report is a document containing information
organized in a narrative, graphic, or tabular form,
prepared on ad hoc, periodic, recurring, regular, or
as required basis.
 Reports may refer to specific periods, events,
occurrences, or subjects, and may be
communicated or presented in oral or written form.
 Liberate your Access reports and distribute them
far and wide.
 For example, email them to one or more users,
export them to SharePoint document libraries,
and archive them on network folders.

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Methods to distribute report
 Personalized emails: Segment your email list down to the
exact audience that would benefit most from your piece of
content.
 Guest posting: Write an article that discusses -- in a non-
promotional way -- the key findings or points within your
content, and send it to the editor of an online publication that
reaches your target audience.
 Follow-up emails: Encourage your sales team to include
a link to your content in their follow-up emails to
prospective clients, to answer their questions and position
your company as a resource they can trust.
 Lead interviews: Work with your sales reps to identify
prospective clients you can interview for your content.
 Include a quote in your content, and share it with them
once it's published.
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 Proposal references: The best proposals are often
supported with relevant data that corroborates the
solutions you’re suggesting to a prospect.
7.4. Create a simple form
7.4.1 Form
 A Form is a database object that you can use to create a
user interface for a database application.
 A "bound" form is one that is directly connected to a data
source such as a table or query, and can be used to enter,
edit, or display data from that data source.
 Forms are made up of controls, such as:
 text boxes,
 buttons,
 document tabs, and
 drop-down lists, grouped in a way that makes them
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easy to use and helps you get work done. 7
 The controls in the form are usually bound, or connected, to
the tables or queries in your database — but not always.
 For example, a control that displays your corporate logo
doesn't have to be bound to a table field.
 It can just point to the image it displays.
 In Access a form is an object that generally serves three
purposes:
 To allow users to perform data entry. Data can be
inserted, updated, or deleted from a table using a Form
object.
 To allow users to enter custom information, and based on
that information perform a task. For example, you may
want to ask a user for parameters before running a report.
 To allow users a method of navigating through the
system. For example, you may create a form where a user
can select a form to load, a report to run, etc.
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Self-check Test I.
Instruction: Answer all the questions listed below. You have given 1 Minute
for each question. Each question carries 2 Point.
1------- provide a means of organizing and summarizing data.
A. Form B. Report C. Table D. All
2.Which layout uses the full width of the page to display the records as
compactly as possible?
A. Mixed B. Justified C. A&B
3---------is the most intuitive view to use for report modification
A. Layout view B. Mixed view C. Justified view
4.Which view gives you a more detailed view of the structure of your report.
A. Design B. Mixed C. Justified D. none
5----- is a document containing information organized in a narrative, graphic,
or tabular form?
A. Form B. Report C. Query D. Table
6.When you distribute an Access report, you create (2)
A. A static report B. mixed view C. Normal report D. justified view

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