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How To Write An Email

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HOW TO WRITE

AN EMAIL
INFORMATION FROM THE QUESTION

1. Invitation.
2. Give 1 or more reasons.
3. Recommendation / Suggestions.
4. Encourage someone to take action.
HOW TO WRITE AN EMAIL

STEP 1: Greeting STEP 2: Introduction STEP 3: Aim/ Why


• Hi (name), • How are you? you send the email?
• I write this email
• Hello (name), • How are you doing?
because…..
• Dear (name), • The reason I write this
email is to tell you
about….
• I want to reply your email
about….
STEP 4 : Body STEP 5: Conclusion & your hope
At least 2/3 reasons/points • I hope you can accept my opinions/suggestions regarding this
topic.
• What?
• I hope you will read my email wisely and reply it immediately.
• How?
• I hope this email will help you.
• Where?
• Looking forward hearing from you soon.
• When?
• Why?
STEP 6 : Lastly (Signature)
• Who?
• Your Friend,
• Sincerely,
It will be great if you insert “ Thank you” or “ Bye” at the
bottom of the conclusion.
EXAMPLE QUESTION

You plan to take your friend out for a dinner to one of these restaurants.
In about 80 words, write an email to your friend
In your email:
• State the restaurants you plan to take him/her to
• Give reasons to support your choice
• Add other relevant information to make your writing interesting.
1. Write your greeting 3. Write the reasons
Example: Example:
• Hi, how are you ? • We can enjoy best Malaysian cuisine
• Hi Farah, • Their local specialties are spicy fried rice, nasi
• How are you getting on? lemak, chicken rendang and traditional cakes.

4. Provide own reason.


2. Write the purpose (refer to the question)
Example
Example: • I heard that they have the best rendang in town. We
• I plan to… should try it.

• I am writing this email to…


5. Closing
• I would like to…
Example:
• Hope to hear from you soon. Bye.
To: [email protected]
Sender: [email protected]
Subject: Dinner Invitation
Hi Farah,
How are you? I am writing this email because I wan to invite you for dinner at Kancil Raja Patin, Temerloh.
I heard that this restaurant is so famous and has variety of food such as ikan patin tempoyak, nasi lemak and
others.
We can enjoy best Malaysian cuisine there. I know you love Ikan Patin Tempoyak. This restaurants is the
best Ikan Patin Tempoyak in town. We should try it. Besides that, the restaurants also near the river and has
beautiful view. Hope to hear from you soon. Bye.

Your Friend,

Nora

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