Content Covered in this presentation

 What is Microsoft Word  Working With Text

 Starting Microsoft Word  Formatting - Margins
 Ribbon Menu System  Formatting - Headers and Footers
 “File” Menu  Formatting - Page Numbers
 “Home” Ribbon Menu  Non-Text Items – Bullets
 “Insert” Ribbon Menu  Non-Text Items – Tables
 “Page Layout” Ribbon Menu  Non-Text Items – Images
 “References” Ribbon Menu  Non-Text Items – Hyperlinks
 “Mailings” Ribbon Menu  Proofing Tools – Spellcheck
 “Review” Ribbon Menu  Printing Options
 “View” Ribbon Menu  Closing Documents
 Primary Tasks
 Creating a New Document
 Opening an Existing Document
 Opening Multiple Documents
 Saving a Document for the First Time
 Saving a Document
 What is Microsoft Word 2010?
 Microsoft Word 2010 is a word
processor created by Microsoft,
and is included in the Microsoft
Office 2010 software suite.
 Starting Microsoft Word
 You may start Microsoft Word by
locating the Microsoft Office
shortcut folder, and selecting the
Microsoft Word shortcut.
 Note: The location of this shortcut
will vary depending upon your
chosen configuration and
installation settings. However, it
will most commonly be located in
a “Microsoft Office” folder
created during the program
installation.
 Ribbon Menu System

 The current versions of Microsoft Word use what is referred to as the “ribbon menu” system.
 The ribbon menus differ from the previous style menus in that the number of possible selections is
far smaller, and the menus are not dropdown menus. Rather, the menus are selectable menus
that do not disappear once you move your mouse to another part of the screen.
 The “File” menu is the only remaining dropdown menu among the primary menus.
 The menu tabs will allow you to navigate Microsoft Word features, and perform various functions.
 The different menu tabs typically contain similar sets of features.
 “File” Menu

 This menu will give you access to general options related to the Word file itself.
 “Home” Ribbon Menu

 The “Home” menu contains general options such as font sizes, alignment, copy/paste.
 The bulk of your time in the menu system will be spent in this menu.
 The font size and style controls are located within this ribbon, as shown below. You may adjust
these settings by using the relevant dropdown menus.
 “Insert” Ribbon Menu

 This menu allows you to insert a variety of non-text objects into your document. You can use it to
add tables, pictures, links, headers and footers, among other things.
 “Page Layout” Ribbon Menu

 The “Page Layout” menu is where you will do the majority of your document formatting. You can
use it to set margins, page orientation, size, the number of text columns, borders, indentation and
spacing.
 “References” Ribbon Menu

 The “References” menu allows you to easily cite and reference sources that you may use while
creating a document.
 “Mailings” Ribbon Menu

 The “Mailings” ribbon menu contains a number of features related to documents that will be
created for the purpose of being sent in the mail.
 You can use these tools to print envelopes and labels, as well as personalizing individual letters in
a large mailing to the specific recipient using address and contact information.
 Note that not all printers support these features, and you must have contacts available in your
Microsoft Outlook application in order to use the “Select from Outlook Contacts” feature.
 “Review” Ribbon Menu

 The “Review” menu allows you to review your document for spelling and grammatical errors,
insert comments, track (and accept) changes made to your document during reviewing, and
compare or combine two documents.
 “View” Ribbon Menu

 The “View” menu allows you to change how the document is viewed within Word.
 The “Zoom” and the “Document Views” sections of this document are where you will spend the
majority of the time in this menu.
Primary Tasks

 Aside from actually typing the document, there are a

number of tasks that you will perform most during your
usage of Word. These tasks include:
 Creating new documents
 Opening existing documents
 Saving documents
 Working with text within documents
 Formatting documents
 Inserting non-text items
 Proofing documents
 Printing documents
 Closing Documents
 Creating a New Document
 Upon starting Microsoft Word, a new blank
document will be created.
 Alternatively, a new document may be
created by selecting the “File” dropdown
menu located at the top of the main Word
window, and selecting “New”. You must
then select the type of new document you
would like to create.
 Don’t forget to save and rename your
document from the default name after
creating it.
 Alternatively, the keyboard shortcut CTRL +
“N” may be used.
 Opening an Existing

Document
To open an existing document, first locate
and select the “File” menu and select
“Open”.
 In the dialog box that appears, browse to
your file and press the button labeled
“Open” located at the lower right corner of
this box.
 Alternatively, the keyboard shortcut CTRL +
“O” may be used.
 Opening Multiple Documents
 Opening multiple documents is very similar
to opening a single document.
 First, locate and select the “File” menu and
select “Open”.
 In the dialog box that appears, browse to
the location of your files.
 The keyboard shortcut CTRL + “O” may be
used to access the “Open” dialog box.
 To select multiple files, hold the “CTRL”
key and click on each of the files you want
to open.
 Alternatively, you can hold the “Shift” key
and then use the arrow keys to select
multiple consecutive documents in a row.
 Once you have selected the desired
documents, press the “Open” button.
 Saving a Document for the

First Time
If you are saving a document for the first
time, you should specify a file name and the
location to which the file will be saved.
 To save a document for the first time,
select the “File” dropdown menu, and
select “Save as”.
 The “Save as” window will appear, at which
point you should locate and select the
location that you want the file to be saved
to, as well as naming the file what you
would like it to be called.
 Saving a Document
 To simply save a document without
renaming or relocating it, locate and select
the “File” menu.
 Select the “Save” option.
 Alternatively, the keyboard shortcut CTRL +
S may be used.
 Working With Text

 In addition to simply typing words into a document, you can highlight, select, copy, cut, and paste
items using either standard Windows shortcut methods, or buttons in Word.
 To select a block of text, click and hold the left mouse button at the beginning portion of the
block you wish to select, and then drag the mouse over the desired text. You will notice that the
text will be highlighted as you do this.
 Once you have the desired text selected, release the mouse button.
 Note that while clicking on another part of the document while you have text selected will
deselect it.
 Working With Text (cont.)

 Once you have the desired content selected, you can cut, or copy it to use it in another location.
 To cut the selected content, locate and select the “cut” button in the “Clipboard” portion of the
“Home” ribbon menu. This will remove the selected content from its current location and allow
you to use it elsewhere. (keyboard shortcut: “CTRL” + “X”)
 To copy the selected content, locate and select the “Copy” button in the “Clipboard portion of the
“Home” ribbon menu. This will copy the selected content, allowing you to use it elsewhere
without removing it from the document. (keyboard shortcut: “CTRL” + “C”)
 To paste the text, locate and select the are of the document in which you would like to paste,
then locate and select “Paste” button located in the clipboard portion of the “Home Ribbon Menu.
(keyboard shortcut: “CTRL” + “V”)
 Formatting - Margins
 To set margins, locate and select the “Page
Layout” menu.
 Select the “Margins” button.
 A number of preset margin settings will drop
down in a menu. You can select one of
those, or select “Custom Margins” at the
bottom of this menu to specify your own.
 A dialog box will appear. The basic margin
settings are located at the top of this box.
 Also note the “Orientation” portion of this
menu.
 Formatting – Headers and

Footers
Options for headers and footers will be
located in the “Insert” ribbon menu in the
“Header & Footer” section.
 To add a header, or footer, press the
“Header”, or “footer” button.
 A dialog box will appear which will allow
you to specify the type of header that you
would like to add.
 To just add a simple header, select the
“Blank” header.
 To navigate to or away from the header,
just double-click on the area of the
document that you would like to move to.
 Formatting – Page Numbers
 Page numbers are a very commonly used
header element.
 To add page numbers to your header or
footer, first create and select a header or
footer.
 After you have created a header or footer,
locate and select the “Page Number” button
located in the “header and footer” portion
of the “insert” ribbon menu.
 In the dropdown menus that appears, select
the location in which you want to place your
page numbers.
 Non-Text Items - Bullets

 To use bulleted lists, find and select the “Home” menu.

 Select the bullet button located the “paragraph” section of this menu to start the list.
 To create the next bullet in the list, press “enter”.
 Non-Text Items - Tables

 To insert spreadsheet-like tables, first select the “Insert” menu.

 Find and select the “Table” button located in the “Tables” section of this menu.
 In the menu that appears, use the table graphic to select the size of the desired table by clicking
on the graphic in the appropriate location.
 Non-Text Items – Tables
(cont.)

 Once you place a table and are ready to format it, select the table and right click on the icon in
the upper left corner of the table. A contextual menu will appear.
 The most notable selections in this menu are “Table Properties”, “Insert”, and “Delete Cells”.
 Non-Text Items - Images
 To insert an image into your document, first
select the “Insert” menu.
 Locate and press the “Picture” button in the
“Illustrations” section.
 In the Dialog box that appears, browse to
the photo you wish to insert and press the
“Insert” button.
 Non-Text Items - Hyperlinks
 To insert a hyperlink into your document,
select the “Insert” menu.
 Locate and select the “Links” button.
 In the dropdown menu that appears, select
the “Hyperlink” button.
 You can either browse to a location using
the “Look in:” section of this window, or you
can type an address manually in the
“Address:” bar at the bottom.
 The name of the link as it appears in your
document will be determined by what is
entered in the “Text to display” field
located at the top of the dialog box.
 When you are done, press the “Ok” button
located at the bottom of the screen
 Proofing Tools - Spellcheck
 To check your document for spelling errors,
use the spell and grammar check feature.
 Select the “Review” menu.
 Select the “Spelling & Grammar” button in
the “Proofing” section of the menu.
 Alternatively, press F7 to initiate the check.
 Proofing Tools – Spellcheck

(cont.)
In the “Spelling and Grammar” check dialog
box, you can enter corrections manually in
the top text field.
 Alternatively, you can select from a list of
“suggestions” located in the lower half of
the dialog box. Make your desired selection
and press the “Change” button.
 Print Options
 You will find the options related to printing
by selecting the “File” menu, and selecting
the “Print” option. The Word window will
then be populated with options related to
printing.
 The most important options are located at
the top of the window.
 Make sure that you have the desired printer,
and the desired number of copies to print
selected.
 When you are ready to print, press the
“Print” button located in the upper portion
of the screen.
 Closing Documents
 To close a document without exiting Word,
find and select the “Close” button in the
“File” dropdown menu. This will close the
document without closing that instance of
Microsoft Word
 To close the document and the Word
program, you can select the “X” in the
upper right hand corner of the window, just
like any other application in Windows.
(keyboard shortcut: “ALT” + “F4”)