Using MS Excel to Create

Worksheets
Creating a New Worksheet

A new worksheet is launched every time you open MS Excel.

You can immediately start typing your data inside the cell. You can
always create a new worksheet using the following steps;

1. On the File tab, click New or;

2. On the Quick Access Toolbar, click the New Button
1. 2.
 Cell – Each of the area where the column and row
intersect. Each cell has a name which corresponds to its
column heading and row heading which is called a Cell
Reference. The selected cell is the Active Cell

Column – Is the vertical row of cells that goes from top

to bottom. Excel has 16,384 columns. Each column has a
heading A, B, C, and so on. You can add, delete, and resize
the columns
Cells, Columns and Rows
Row – Is the horizontal row of cells that goes from left
to right. Excel has 1,048,576 rows. Each row has a row
heading 1, 2, 3, and so on. You can add, delete, and resize
the rows

Name Box – Is where you can see the cell reference.

The formula bar is where you can see the content of the
active cell
 Inserting and Changing Data in a Cell

MS Excel worksheet cells can contain values or formulas. The values that cells can
contain are numbers, text, data, time, logical values and errors.

1. Click on the cell the user wants, making it an active cell.

2. Type the data into the cell.
3. Press the Enter key on the keyboard or click on another cell with the mouse.

To change data on a cell, do any of the following:

1. Double-click the cell the user wants to change;

2. Go to the cell you want to change then press F2 from the keyboard:
3. Go to the cell you want to edit then click on the formula bar to edit the data.
 Spending up Data Entry

To speed up the data entry the user needs to maximize the use of the
keyboard. Below are some keys that can be used to quickly enter data.

1. Enter Key – Allows users to enter the data and move the active cell
highlight down to the next cell in the current column.
2. Tab Key – Used to enter data and move the active cell highlight to the
next cell in the current row.
3. Arrow Keys – Enter the data and move the active cell to the next cell in
the direction of the specific arrow key pressed.
4. Esc Key – Cancels the current data entry.
5. F2 – Lets you enter or edit data.
Commonly Used Command During Data Entry

Short-Cut Key Command

Ctrl + Z Undo last action

Ctrl + Y Redo last action

Ctrl + X Cut command will remove the selected information

Ctrl + C Copy command will duplicate the selected data

Ctrl + V Paste command will insert information that has been either
copied or cut to the clipboard
Resizing the Column or Row

If the text you are typing does not fit the cell you may resize the column and row.

1. To resize the row, point your mouse to the line between the row names and when the
double headed arrow appears, move your mouse up or down to resize.
2. To resize the column, point your mouse to the line between the column names and when
the double headed arrow appears, move your mouse left or right to resize.
3. You can also resize a group of columns or rows simultaneously by selecting the columns or
rows and drag the double headed arrow.
4. You can also use the format command to resize. On the home tab, go the Cells group and
click the Format drop down arrow and select the Row Height or Column Width.
5. On the Row Height or Column Width dialog box, type the measurement of your desired
height and width.
 Inserting and Deleting Cells, Rows and Columns

To insert cells, rows and columns:

1. Place the cursor on the cell, row or column that the user wants to format.
2. Click the insert button on the Cells group of the Home tab.
3. Choose whether the insert a cell, insert sheet column or insert sheet row.

To delete cells, rows and columns:

4. Place the cursor in the cell, row or column that needs to be deleted.
2. On the Home tab click the Delete button under the Cells group.
3. Choose whether to delete a cell, delete sheet rows or delete sheet.

To delete a single row/column:

4. Right click the column or row header that needs to be deleted.
2. Choose Delete from the pop-up menu.
3. The column/row will be deleted.
 To delete multiple rows/columns
1. In the column/row header, select the number of columns/rows to be deleted from the
Worksheet.
2. Right-click on the selected columns/rows
3. Choose Delete from the pop-up menu.
4. The columns/rows to be deleted.

Inserting Worksheets
5. Right-click on the sheet tab.
2. On the pop-up menu click Insert.
3. On the Insert dialog box, click Worksheet and a new worksheet will be inserted.
4. You can also insert worksheet from the Home Tab, go to the Cells group, click Insert
button and on the top drop-down menu click Insert sheet.
5. The easiest way to insert a worksheet is to click on the positive symbol beside the sheet
tab and a worksheet will be inserted immediately.
6. You can re-arrange or interchange the arrangement of the worksheets by clicking and
dragging the sheet tab to the new location.
Deleting Worksheets
1. Right-click on the sheet tab.
2. On the context menu click Delete.
3. On the Delete dialog box, click Delete.
4. You can also go to the Home Tab,, Cells group and click the Delete button.
5. On the drop-down menu select Delete Sheet.

Renaming the Worksheet Tab

1. Right-click the mouse on the Sheet Tab.
2. On the context menu, click Rename.
3. Type the new name in the sheet tab.
4. Click the pointer in any blank space in the worksheet to deselect.
5. Or double-click on the sheet tab, then type the new name.

Coloring the Worksheet Tab

1. Right-click the mouse on the Sheet Tab.
2. Click the Tab Color and the color palette will appear.
3. Choose the color and the sheet tab will automatically change its color.