Scribd
Upload
26 views27 pages

Evana Verasammy: Administrative Skills

The document discusses various time management strategies and techniques including the Covey Time Management Matrix. It explains that the matrix involves categorizing tasks into four quadrants based on their urgency and importance. The document also covers other strategies like triage technique, Pareto analysis, and identifying time wasters like procrastination and multitasking. It provides examples and definitions for concepts like contradiction, paradox, and oxymoron.

Uploaded by

ERSKINE LONEY
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
26 views27 pages

Evana Verasammy: Administrative Skills

The document discusses various time management strategies and techniques including the Covey Time Management Matrix. It explains that the matrix involves categorizing tasks into four quadrants based on their urgency and importance. The document also covers other strategies like triage technique, Pareto analysis, and identifying time wasters like procrastination and multitasking. It provides examples and definitions for concepts like contradiction, paradox, and oxymoron.

Uploaded by

ERSKINE LONEY
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 27

EVANA VERASAMMY

ADMINISTRATIVE SKILLS
OBJECTIVES

• TIME MANAGEMENT
• THE IMPORTANCE OF TIME
MANAGEMENT AND
PLANNING
WHAT IS
TIME
MANAGEMENT?

THE ABILITY TO USE TIME


PRODUCTIVELY AND EFFICIENTLY,
ESPECIALLY AS IT RELATES TO WORK
AND BUSINESS.
THE IMPORTANCE OF
TIME MANAGEMENT:
TIME MANAGEMENT IS IMPORTANT FOR
BUSY COMPANIES SO THEY CAN
PRIORITIZE ALL THEIR WORK TASKS
AND ACHIEVE THEIR GOALS FASTER.

WHEN YOU BETTER MANAGE YOUR


TIME, YOU'LL BE ABLE TO TAKE ON NEW
OPPORTUNITIES AND GROW YOUR
BUSINESS IN A SUSTAINABLE MANNER.
THE IMPORTANCE OF
TIME MANAGEMENT:

THERE ARE MANY DIFFERENT TIME


MANAGEMENT STRATEGIES YOU CAN USE,
INCLUDING THE COVEY TIME
MANAGEMENT MATRIX.

THIS TECHNIQUE IS AN EFFECTIVE METHOD


MEANT TO FOCUS YOUR ATTENTION ON
THE TASKS THAT MATTER MOST TO YOUR
BUSINESS AND PERSONAL GROWTH.
IMPORTANT VS. URGENT

• URGENCY: TASKS AND RESPONSIBILITIES


REQUIRING IMMEDIATE ACTION OR
ATTENTION

• IMPORTANCE: THOSE WITH HIGH


SIGNIFICANCE OR VALUE TO GOALS
IMPORTANT VS.
URGENT
• QUADRANT 1: URGENT AND IMPORTANT
• QUADRANT 2: NOT URGENT BUT
IMPORTANT
• QUADRANT 3: URGENT BUT NOT
IMPORTANT
• QUADRANT 4: NOT URGENT AND NOT
IMPORTANT
URGENT VS. IMPORTANT
BENEFITS OF USING THE
COVEY TIME
MANAGEMENT MATRIX

USING THE COVEY TIME MANAGEMENT


MATRIX CAN HAVE MANY BENEFITS IN THE
WORKPLACE, INCLUDING:
• INCREASED PRODUCTIVITY
• CLEAR HABITS
• WORK-LIFE BALANCE
• IMPROVED PLANNING SKILLS
HOW TO USE THE COVEY
TIME MANAGEMENT
MATRIX
APPLYING THIS MATRIX TO YOUR DAILY LIFE AND
ROUTINE INVOLVES SELF-ASSESSMENT AND
SPECIFICITY.
HERE ARE SOME STEPS THAT MAY HELP YOU NAVIGATE
THIS TECHNIQUE:
1. LIST THE TASKS YOU NEED TO COMPLETE
2. INCLUDE DEADLINES
3. IDENTIFY THE MOST URGENT TASKS
4. ORGANIZE BY IMPORTANCE
5. PLACE TASKS IN THE CORRECT QUADRANT
6. ASSESS YOUR PRODUCTIVITY
THE TRIAGE
TECHNIQUE

THIS TECHNIQUE IS USED TO PRIORITIZE


TASKS. YOU MUST DETERMINE WHICH OF
THE THREE CATEGORIES YOUR TASK FALLS
UNDER:

1. URGENT
2. PRIORITY
3. LESS IMPORTANT
PARETO ANALYSIS

• ALSO REFERRED TO AS THE 80-20 PRINCIPLE;


APPLIED TO HUMAN ACTIVITIES, SUCH AS
WORKING AND VOLUNTEERING.

• THE PARETO ANALYSIS DESCRIBES THE


PERCEIVED PHENOMENON IN WHICH 20
PERCENT OF THE PEOPLE ARE SAID TO
PRODUCE 80 PERCENT OF THE RESULTS,
WHILE THE OTHER 80 PERCENT OF THE PEOPLE
SIT AND TALK ABOUT RESULTS AND JUDGE
OTHERS’ ACTIONS.
PARETO ANALYSIS

• YOU CAN APPLY THIS METHOD


THOUGHTFULLY AND WITHOUT
JUDGEMENT IN YOUR PERSONAL LIFE
OR WITH YOUR WORK TEAM.
CONSIDER WHAT ACTIVITIES OR
PROCESSES PRODUCE THE MOST
RESULTS.

• AS SUCH, THAT SHOULD FORM THE


BASIS OF YOUR EFFORTS.
TIME WASTERS:

• PROCRASTINATION – AVOIDING A TASK OR


INTENTIONAL DELAY
• MULTITASKING – PERFORMING MORE THAN
ONE TASK AT THE SAME TIME
FUN FACTS TO LEARN:

• WHAT IS A CONTRADICTION?
• WHAT IS A PARADOX?
• WHAT DOES OXYMORON MEAN?
WHAT IS A CONTRADICTION?

A CONTRADICTORY STATEMENT IS A SENTENCE OR IDEA THAT SAYS TWO THINGS


THAT CANNOT BOTH BE TRUE. CONTRADICTORY STATEMENTS ARE USED FOR
HUMOR OR TO EMPHASIZE A POINT.
EXAMPLES OF A CONTRADICTION:

• “NOBODY GOES TO THAT RESTAURANT; IT IS TOO CROWDED.”


THIS STATEMENT IS CONTRADICTORY. BOTH PARTS CANNOT BE TRUE.

IF NOBODY GOES TO THAT RESTAURANT, THEN IT CAN NOT BE CROWDED (FULL OF PEOPLE). IF THE
RESTAURANT IS TOO CROWDED, THEN IT IS NOT TRUE THAT NOBODY GOES THERE.

THIS CONTRADICTORY STATEMENT IS USED FOR EMPHASIS. THE RESTAURANT IS VERY CROWDED, SO THE
SPEAKER DOES NOT LIKE TO GO THERE.
THINGS TO NOTE:

PARADOXES AND OXYMORONS ARE TWO TYPES OF CONTRADICTORY


STATEMENTS IN ENGLISH.
WHAT IS A PARADOX?
• A PARADOX IS A STATEMENT THAT SEEMS TO SAY TWO
OPPOSITE THINGS, BUT MAY BE TRUE. A PARADOX
CONTRADICTS ITSELF.

• A PARADOX CAN ALSO BE A SITUATION THAT IS MADE UP


OF TWO OPPOSITE THINGS THAT SEEMS IMPOSSIBLE BUT
IS ACTUALLY POSSIBLE.

• PARADOXES ARE USED TO CHALLENGE THE MIND (TO


MAKE YOU THINK ABOUT SOMETHING IN A NEW WAY).
THEY CAN ALSO BE USED FOR HUMOR.
EXAMPLES OF PARADOXES:
• “I AM A COMPULSIVE LIAR”-
IF THE SPEAKER IS A LIAR, THEN THE STATEMENT CANNOT BE TRUE. BUT, IF THE STATEMENT ISN'T TRUE, THEN IS THE
SPEAKER REALLY A COMPULSIVE LIAR?

• “YOU CAN SAVE MONEY BY SPENDING IT”


IF YOU SPEND MONEY, THEN YOU ARE NOT SAVING MONEY. BUT, IT CAN BE TRUE. IF YOU SPEND MONEY TO INSULATE YOUR HOUSE,
THEN YOU WILL SAVE MONEY ON COOLING AND HEATING BILLS. IF YOU SPEND MONEY TO BUY A BETTER AUTOMOBILE, THEN YOU
WILL SAVE MONEY ON REPAIRS.

• “I AM IN TOTAL CONTROL, BUT DO NOT LET MY WIFE FIND OUT”


HE SAYS HE IS IN TOTAL CONTROL, BUT IT SOUNDS LIKE HIS WIFE ACTUALLY CONTROLS HIM.

• “I AM GOING TO START THINKING POSITIVE, BUT I KNOW IT WILL NOT WORK”


HE SPEAKER IS GOING TO SPEAK POSITIVE, THEN HE SAYS SOMETHING NEGATIVE.
MORE EXAMPLES (A PARADOX):

• I KNOW ONE THING: THAT I KNOW NOTHING.


• THIS IS THE BEGINNING OF THE END.
• THESE ARE THE RULES: IGNORE ALL THE RULES.
• LESS IS MORE.
• SOMEDAY YOU WILL BE OLD ENOUGH TO BE YOUNG AGAIN.
• WE NEED TO GO BACKWARDS TO GO FORWARDS.
• DEEP DOWN, YOU'RE REALLY SHALLOW.
• IF YOU'RE NOT HERE, RAISE YOUR HAND.
• LET ME SAY IT AGAIN: I NEVER REPEAT MYSELF.
WHAT DOES OXYMORON MEAN?

• AN OXYMORON IS A TYPE OF PARADOX.


• AN OXYMORON IS A COMBINATION OF TWO OR MORE WORDS THAT HAVE OPPOSITE
OR VERY DIFFERENT MEANINGS.
• THE WORDS CONTRADICT THEMSELVES.
• SOMETIMES IT IS MEANT TO BE FUNNY.
EXAMPLES OF OXYMORON STATEMENTS

• “LOOK AT THE POOR LITTLE RICH GIRL.”


THIS IS A PLAY ON WORDS. IF SHE IS RICH, THEN SHE CANNOT BE POOR (WITHOUT MONEY). HOWEVER,
IT MEANS THAT SHE IS AN UNHAPPY GIRL FROM A WEALTHY FAMILY .

• “THE PILOT HAD TO MAKE A CRASH LANDING.”


IF A PLANE CRASHES, THEN IT DOES NOT LAND. THIS COMBINATION OF WORDS ACTUALLY MEANS TO
LAND ROUGHLY IN AN EMERGENCY.
SOME MORE GENERAL EXAMPLES:
OXYMORONS
• CRUEL KINDNESS • ACT NATURALLY
• LIVING DEAD • ALONE TOGETHER

• WISE FOOL • PRETTY UGLY

• BITTERSWEET • GENUINE IMITATION

• ESCAPED PRISONER • SMALL CROWD

• CLEARLY CONFUSED • SERIOUSLY FUNNY

• OPEN SECRET • BIG BABY

• AWFULLY NICE • ORIGINAL COPY

• FOUND MISSING • DEAFENING SILENCE

• DRY ICE • SHINING DARKNESS

• KNOWN SECRETS • ORDERLY CHAOS


• BIG SIP
WHAT’S CAUSING
THE GAP IN YOUR
LIFE?

You might also like