A B C D E F G H I J K

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HOW ADVANCED
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EXCEL WORKS?
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 A B C D E F G H I J K

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Instructor
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Background
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Education
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Experiences
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 A B C D E F G H I J K

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How EXCITED are you

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10 to LEARN EXCEL?
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 A B C D E F G H I J K

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8 stats.maldicore.com/excited
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 A B C D E F G H I J K

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3 EXCEL EXCITEMENT
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7 15% 80% 5%
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EXCITED BORING BASIC
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Mostly consultants General office users, Advance analysts, Data
12 mostly for reports Scientists, Etc
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 A B C D E F G H I J K

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Why?
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Data Driven
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Only that which we
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knowingly
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 A B C D E F G H I J K

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Who?
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9 History Repeats As an individual it may
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be hard to predict, as a
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12 mass it is easy
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 A B C D E F G H I J K

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 A B C D E F G H I J K

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 A B C D E F G H I J K

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3 Why believe this as right action?
Actions What are some alternatives?
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What belief do I hold?
5 What conclusions are they based?
Believes
6 Why did I conclude this?
Conclusion What are my assumptions?
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HOW?
Are my assumptions valid?
8 Why am I assuming this?
Assumptions
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Look at data openly?
10 Interpreted What other meanings?

11 What was ignored? Multiple

ways,
Ladder of
Selected Data Any other sources of data?
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Observable reality
example
Inference
13 Available Data
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 A B C D E F G H I J K

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3 ● You can't learn Excel
4 ● You learn to use data with Excel,
5 you can
6 ○ Master the data functions
7 EXCEL IS A ○ Collect, clean and manipulate
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TOOL data
9 ○ Analyze data
10 ○ Generate reports
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 A B C D E F G H I J K

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● Data Mining
7 EXCEL ● Business Intelligence
8 FUNCTIONS ● Statistical Analysis
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● Predictive Analytics
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 A B C D E F G H I J K

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7 DATA
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ANALYSIS
10 PROCESS
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 A B C D E F G H I J K

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3 ● Ranges and Tables
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● Data Cleaning: Text Functions, Dates and
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Times
● Conditional Formatting
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● Sorting and Filtering
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● Subtotal with Ranges
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● Quick Analysis
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● Understanding Lookup Features Features Covered
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● PivotTables in Course
● Data Visualization
12 ● Data Validation
13 ● Financial Analysis
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 A B C D E F G H I J K

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● Working with Multiple Worksheets
5 ● Formula Auditing
6 ● Inquire
7 ● Practical Exercises
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9 Extra/Bonus
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11 Or anything that can be covered in
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2 hours
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 A B C D E F G H I J K

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EXERCISE FILES - Memorize this link

stats.maldicore.com/advexcel
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10 This presentation
11 Course files
12 Extras
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 A B C D E F G H I J K

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● Advanced Excel Course.pdf
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● Day1.xlsx
7 Course Files
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● Day1-3.xlsx
9 ● Day3-4.xlsx
10 ● Day4-5.xlsx
11 ● Day5.xlsx
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 A B C D E F G H I J K

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2 ● Cell & Column named range
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● Fx argument window
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● Fx insert & typed
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● Fx typing tips
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● Fx has mandatory arguments
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● Fx has optional arguments
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●
Course Files/
Use named ranges in fx
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● Named ranges in typing tips Day1.xlsx
● =NPV(interest_rate,cashflow)
11 Sheet:
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● Constant named range
13 ● [exchange_rate=15.42] NPV
14 ● Cell format [Number, decimal]
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 A B C D E F G H I J K

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2 ● Array named range [define name]
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● Named range window & scope
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● Array named range in fx
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● [Array1]
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● Name Manager [new, edit, del]
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● [1stLarge=1,2ndLarge=2]
8 Course Files/
● =LARGE(Array1,1stLarge)
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● =LARGE(Array1,2ndLarge) Day1.xlsx
● Format cells (General, Number)
11 Sheet:
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● [exchange_range=15.42]
● Format Currency Large Number
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14 ● Largest Value in MVR
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 A B C D E F G H I J K

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2 ● Loan, fixed payment & interest
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● Annual to monthly interest
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● Fx output - to +
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● =-PMT(B5/12,B4,B3)
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● Create named ranges after
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● [Annual_Interest_Rate=B5]
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● [Num_Months=B4]
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● [Amt_Borrowed=B3] Day1.xlsx
● =-PMT(Annual_Interest_Rate/12,
11 Sheet:
12 Num_Months, Amt_Borrowed)
● |Define Name >>> Apply Names…| PMT
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14 or |Use in Formula| or Type
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 A B C D E F G H I J K

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● SPACE intersecting 1 value output
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● =select1 select2
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● Named range create from selection
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● [Top row, Left column]
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● Name manager
8 ● =SUM(Ahmed_Ali) Course Files/
9 ● SUM Everyone
10 ● =Aminath_Seeza Exam3 Day1.xlsx
11 ● Excel error messages (do read) Sheet:
12 ● Delete & Errors in named range
Students Marks
13 ● Copy/Paste fx
14 ● Fixed cell ref w/ $column#row
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 A B C D E F G H I J K

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#DIV/0! - divide by 0
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#N/A! - Can not find reference
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7 Excel Error #NAME? - Unknown text in formula

8 Messages #NULL! - Space or unknown reference

9 #NUM! - Invalid numeric data

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#REF! - Invalid reference
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#VALUE! - Wrong type of data / argument
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 A B C D E F G H I J K

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3 utotoai.com/go/advexcel
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5 Course Files/
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7 Download Day1-3.xlsx
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Day1-3.xlsx
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 A B C D E F G H I J K

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3 ● Select >>> |Insert >>> Table|
4 ● Sort/filter/scroll header/visual
5 ● Ribbon |Table Tools|
6 ● Auto fx population
7 ● Table and column names in fx
8 ● Calculate Age Course Files/
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● =DAYS(TODAY(),[@BirthDate])/365 Day1-3.xlsx
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11 Sheet:
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Tables
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 A B C D E F G H I J K

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3 ● Next row/column auto extend
4 ● Manually extending table
5 ● Tables in name manage
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8 Course Files/
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Day1-3.xlsx
11 Sheet:
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Table_Resize
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 A B C D E F G H I J K

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3 ● |Insert >>> Table|
4 ● |Table Tools >>> Design >>> Remove
5 Duplicates|
6 ● Select Columns
7 ● Convert to Range
8 Course Files/
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Day1-3.xlsx
11 Sheet:
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Remove_Duplicates
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 A B C D E F G H I J K

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3 ● |Insert >>> Table|
4 ● |Table Tools >>> Design|
5 ● Table style options
6 ● Table colors
7 ● Table slicer
8 Course Files/
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Day1-3.xlsx
11 Sheet:
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Table_Styles
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 A B C D E F G H I J K

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3 ● =CLEAN() – remove non-print
4 ● =TRIM() – remove space
5 ● =EXACT() – check if same
6 ● =FIND() – find text (case)
7 ● =SEARCH() – find text (notcase)
8 ● =SUBSTITUTE() – swap chars Course Files/
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● Paste Special >>> Values Day1-3.xlsx
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● Convert text to column wizard
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● Delimited Other : “|” Sheet:
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● Advanced settings Cleaning_Data
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 A B C D E F G H I J K

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3 ● Clean data (paste special)
4 ● First row fill manually
5 ● |Data >>> Flash Fill|
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8 Course Files/
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Day1-3.xlsx
11 Sheet:
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Flash_Fill
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 A B C D E F G H I J K

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3 ● Clean data (paste special)
4 ● =LEFT()
5 ● =RIGHT()
6 ● =MID()
7 ● =LEN()
8 ● 1st|Loc Course Files/
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● 2nd|Loc Day1-3.xlsx
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● Name, =LEFT, 1st|Loc-2
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● Desc, =MID, 1st|Loc+2 2nd|Loc-2 Sheet:
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● Price, =RIGHT, =LEN, 2nd|Loc+2 Manual_Split
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 A B C D E F G H I J K

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● =LOWER
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● =UPPER
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● =PROPER
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● =DOLLAR
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● =FIXED
8 ● =TEXT Course Files/
9 ● =VALUE
10 ● =DATEVALUE Day1-3.xlsx
11 ● =REPLACE Sheet:
12 ● =CONCATNATE and =CONCAT
Text_Format
13 ● =TEXTJOIN
14 ● =REPT
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 A B C D E F G H I J K

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4 ● Date in a serial number (1/1/1900)
5 ● =TODAY()
6 ● =WORKDAY(start,no_days)
7 ● =WORKDAY(start,no_days,holidays)
8 ● =WORKDAY.INTL() Course Files/
9 ● =NETWORKDAYS.INTL() Day1-3.xlsx
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11 Sheet:
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Dates
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 A B C D E F G H I J K

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● Date Display Formats
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● |Number >>> Format Cells >>> Dates|
6 (you can right-click too)
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8 ● =MONTH() Course Files/
9 ● =DAY()
10 ● =YEAR()
Day1-3.xlsx
11 Sheet:
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Extract_Date
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 A B C D E F G H I J K

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3 ● =WEEKDAY(date_serialnumber, type)
4 ● =CHOOSE( WEEKDAY(date_serialnumber),
5 "Sun","Mon","Tue","Wed","Thu","Fri","Sat“ )
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7 ● =TEXT(serial_number, “dddd”)
8 ● Common TEXT formats for dates Course Files/
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● ddd = Thu
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● dddd = Thursday Day1-3.xlsx
● d-mmm-yyyy = 1-Jan-2015
11 Sheet:
● mmmm d, yyyy = January, 1, 2015
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● mmmm = January Day_of_Week
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 A B C D E F G H I J K

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3 ● =DATE(year,month,day)
4 ● =DATEVALUE(date_in_text)
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8 Course Files/
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Day1-3.xlsx
11 Sheet:
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Create_Date
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 A B C D E F G H I J K

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3 =DATEDIF (start_date,
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end_date, unit)
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Unit
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DateDif "y" Difference in complete years
"m" Difference in complete months
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"d" Difference in days
9 Date Difference
10 "md" Difference in days, ignoring months and years

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"ym" Difference in months, ignoring years
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13 "yd" Difference in days, ignoring years
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 A B C D E F G H I J K

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3 ● Years
4 ● = DATEDIF(date_serial,TODAY(),”y”)
5 ● Total Months
6 =DATEDIF(date_serial,TODAY(),”m”)
7 ● Remaining Months
8 =MOD(total_months,12) Course Files/
9 OR
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= total_months-(years*12) Day1-3.xlsx
● CONCATNATE(text1,” space “, text2,text3)
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Year_Month_Age
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 A B C D E F G H I J K

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● Time is a decimal of date serial number
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● 0.5 = 12PM
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● 1= 12AM
5 ● =NOW()
6 ● 42507.25 = date.time
7 ● Time formats
8 Course Files/
9 ● =TIME(hour,minute,second)
10 ● =TIMEVALUE(time_as_a_text) “13:33:25”
Day1-3.xlsx
11 Sheet:
12 ● =HOUR() =MINUTE() =SECOND()
● time1_s – time2_s = fraction_of_days Time
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● fraction_of_days X 24 = hours
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 A B C D E F G H I J K

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3 utotoai.com/go/advexcel
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5 Course Files/
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7 Download Day3-4.xlsx
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Day3-4.xlsx
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 A B C D E F G H I J K

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3
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5 ● List of all the fx
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7 covered so far
8 Course Files/
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Day1-3.xlsx
11 Sheet:
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Formulas
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 A B C D E F G H I J K

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● Data visualization
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● Formatting rules
4 ● Formatting options
5 ● Working with rules
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7 ● Highlight cell rules
8 ● |Home >>> Conditional Formatting| Course Files/
9 ● > 750 (highlight green)
10 ● < 500 (highlight red)
Day3-4.xlsx
11 ● Between 500 and 750 (highlight yellow) Sheet:
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Conditional_Format
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 A B C D E F G H I J K

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3 ● |Home >>> Conditional Formatting >>>
4 Top/Bottom Rules|
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● Top 5 (highlight green)
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● Bottom 5 (highlight red)
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● Top 5% (highlight green)
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●
Course Files/
Bottom 5% (highlight red)
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● Above average (highlight green) Day3-4.xlsx
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● Below average (highlight red)
11 Sheet:
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Top_Bottom
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 A B C D E F G H I J K

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3 ● |Home >>> Conditional Formatting >>>
4 Data Bars|
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● Gradient fill data bars
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● Solid fill data bars
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8 Course Files/
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Day3-4.xlsx
11 Sheet:
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Data_Bars
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 A B C D E F G H I J K

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3 ● |Home >>> Conditional Formatting >>>
4 Data Bars|
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● Data bars, positive and negative values
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8 Course Files/
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Day3-4.xlsx
11 Sheet:
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Nagative_Data_Bars
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 A B C D E F G H I J K

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3 ● |Home >>> Conditional Formatting >>>
4 Color Scales|
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● Three color scales
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● Two color scales
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8 Course Files/
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Day3-4.xlsx
11 Sheet:
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Color_Scales
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 A B C D E F G H I J K

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3 ● |Home >>> Conditional Formatting >>>
4 Icon Sets|
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● Three arrows (colored)
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● S rating
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8 Course Files/
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Day3-4.xlsx
11 Sheet:
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Icon_Sets
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 A B C D E F G H I J K

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● New rule from menu
3 ● |Home >>> Conditional Formatting >>>
4 New Rule…|
5 ● Format all cells based on their values
6 ● Format only cells that contain
7 ● Format only values, above/below avg
8 ● Format unique or duplicate values Course Files/
9 ● Use a formula for format
10
Day3-4.xlsx
11 ● New rule from manage rules Sheet:
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● |Home >>> Conditional Formatting >>>
New Rule…| Custom_Format
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● Rule ordering
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 A B C D E F G H I J K

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2 ● Select chart area
3 ● Manage rules >>> new rule
4 ● Use a formula
5 ● Format based on header, start & end date
6 ● Header date >= start date
7
● Header date <= end date
● Absolute row ref for header date
8 Course Files/
● Absolute column ref for start & end date
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10
● =AND(E$2>=$B3,E$2<=$D3) Day3-4.xlsx
● Format fill color black
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● Format top & bottom border gray
Sheet:
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● Add new rule, header date is equals today Gantt_Chart
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● Right and left border red
14 ● =E$2=TODAY()
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 A B C D E F G H I J K

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2
● |Data >>> Sort & Filter|
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● Sort by Text
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● Sort by Numbers
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● Sort by Dates & Times
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7
8 Course Files/
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Day3-4.xlsx
11 Sheet:
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Sort
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 A B C D E F G H I J K

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● Apply Conditional Formatting
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● Sort by Color
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8 Course Files/
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Day3-4.xlsx
11 Sheet:
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Sort_by_Color
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 A B C D E F G H I J K

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● Create custom list
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● |File >>> Options >>> Excel Options >>>
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Advanced >>> General >>> Edit Custom List
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● Import (High, Medium, Low)
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7 ● Sort, in order select the custom list
8 Course Files/
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Day3-4.xlsx
11 Sheet:
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Sort_Custom_List
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 A B C D E F G H I J K

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● Copy content of Sort_Custom_List sheet
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● | Paste special >>> Transpose |
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5
● Sort, options
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● Sort left to right
7 ● Sort by marks row
8 ● Smallest to Lowest Course Files/
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Day3-4.xlsx
11 Sheet:
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Transpose_Sort
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 A B C D E F G H I J K

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2
● Sort
3
● Add level
4
● Sort by title, A to Z
5
● Sort by HireDate, Oldest to Newest
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7
8 Course Files/
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10
Day3-4.xlsx
11 Sheet:
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Multiple_Sorts
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 A B C D E F G H I J K

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2
● Select range for filtering
3
● | Data >>> Filter |
4
● Filter by Text: equal, begin, end, contain, etc
5
● Custom filter
6
● Filter by Date: equal, day, week, month, etc
7 ● Custom filter
8 ● Filter by Numbers: = > <, between, top, etc Course Files/
9
10
Day3-4.xlsx
11 Sheet:
12
Filters
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 A B C D E F G H I J K

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2
● Conditional Format, highlight based on rules
3
● Filter by color: green
4
● Clear filter
5
● Reapply filter
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7
8 Course Files/
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10
Day3-4.xlsx
11 Sheet:
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Filter_by_Color
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 A B C D E F G H I J K

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2
● Make filter criteria
3
● ManagerID = 2 OR Title = “*Manager”
4
● Column 1: ManagerID, 2, <blank>
5
● Column 2: Title, <blank>, *Specialist
6
● Data >>> Sort & Filter >>> Advanced
7 ● Advance Filter in place, with range, criteria
8 Course Files/
9 ● Modify Title = “*Manager”
Day3-4.xlsx
10 ● OR Title = “Vice President”
11 ● Copy paste header names different area Sheet:
12 ● EmployeeID & Title
● Advance filter copy to another location, Advanced_Filtering
13
14 with range, criteria
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 A B C D E F G H I J K

1
2
● Select data and insert table
3
● | Table Tools >>> Insert Slicer |
4
● Select headers: Title, HiredDate
5
● Slice by selection
6
● Use ctrl click to select more than one
7
8 Course Files/
9
10
Day3-4.xlsx
11 Sheet:
12
Slicers
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 A B C D E F G H I J K

1
2
● First sort by Country
3
● Data >>> Subtotal
4
● By country, sum on qty, costs, prices, sales
5
● Outline levels 1 2 3
6
7 ● Add sort by State
8 ● Data >> Subtotal Course Files/
9 ● Replace current subtotal
Day3-4.xlsx
10 ● Summary below data
11 Sheet:
12
Subtotal
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 A B C D E F G H I J K

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2
● Select data
3
● Mouse over the selection for the quick
4
analysis icon at bottom right of the
5
selection
6
● Click for quick analysis toolbar
7 ● Formatting
8 ● Charts Course Files/
9 ● Totals
Day3-4.xlsx
10 ● Tables
11 ● Sparklines Sheet:
12
Quick_Analysis
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 A B C D E F G H I J K

1
2
3 utotoai.com/go/advexcel
4
5 Course Files/
6
7 Download Day4-5.xlsx
8
9
10
Day4-5.xlsx
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12
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 A B C D E F G H I J K

1
2
● VLOOKUP(lookup_x, array, col_no, approx)
3
● Approximate true
4
● Get students pass category
5
● =VLOOKUP(x,grades,2,TRUE)
6
7
8 Course Files/
9
10
Day4-5.xlsx
11 Sheet:
12
Vlookup
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 A B C D E F G H I J K

1
2
● VLOOKUP(lookup_x, array, col_no, approx)
3
● Approximate false & true
4
● Get product price
5
● =VLOOKUP(x,products,3,TRUE)
6
● =VLOOKUP(x,products,3,FALSE)
7
8 Course Files/
9
10
Day4-5.xlsx
11 Sheet:
12
Vlookup_Range_False
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 A B C D E F G H I J K

1
2
● HLOOKUP(lookup_x, array, row_no, approx)
3
● Approximate false & true
4
● Get product price
5
● =HLOOKUP(x,products,3,TRUE)
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● =HLOOKUP(x,products,3,FALSE)
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8 Course Files/
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Day4-5.xlsx
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HLookup
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 A B C D E F G H I J K

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● If row and column is given, INDEX return the
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value in the specified array
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● =INDEX(array, row_num, col_num)
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● Use MATCH to find row & col number
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● =MATCH(value,array,type)
7 ● Row
8 ● =MATCH(G2,A2:A11,0) Course Files/
9 ● Column
Day4-5.xlsx
10 ● =MATCH(H2,B1:E1,0)
11 Sheet:
12 ● Use INDEX with the row and col number
● =INDEX(B2:E11,I2,J2) Index_Match
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 A B C D E F G H I J K

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3 PivotTables : Reports
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Day4-5.xlsx
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PivotTable
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 A B C D E F G H I J K

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● Using pivot table create these REPORTS each
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on a separate sheet
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● |Insert >>> PivotTable|
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● |Analyze >>> Fields, Items & Set >>>
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Calculated Field| for profit
7 ● Cost, sales & profit / country / year
8 ● Cost, sales & profit / product / year Course Files/
9 ● Cost, sales & profit / month / year
Day4-5.xlsx
10 ● Cost, sales & profit / age / year
11 Sheet:
12 ● Style the reports
PivotTable
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 A B C D E F G H I J K

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● Which country had a loss in 2015?
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● Which country was the most profitable in
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2016?
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● Which products had a loss in 2015?
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● Which product was the most profitable in
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2016?
8 ● On which month in 2015 started making Course Files/
9 profits?
Day4-5.xlsx
10 ● Which age groups in 2015 had a loss?
11 ● Which 3 age groups was most profitable? Sheet:
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PivotTable
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 A B C D E F G H I J K

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3 Chart
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 A B C D E F G H I J K

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3 Common mistakes : out of context
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 A B C D E F G H I J K

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3 Common mistakes :
4 misleading scales
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 A B C D E F G H I J K

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3 Common mistakes : aspect ration
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 A B C D E F G H I J K

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3 Common mistakes : too many slices of a pie
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 A B C D E F G H I J K

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3 Common mistakes :
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Too complex
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 A B C D E F G H I J K

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● Recommended charts
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● Column chart
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● Chart types
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● Chart elements
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● Chart styles
7 ● Chart filters
8 ● Chart edit Course Files/
9 ● Fill & line
Day4-5.xlsx
10 ● Effects
11 ● Size & properties Sheet:
12 ● Axis options
● Legend options Data_Visualize
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 A B C D E F G H I J K

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● Create column chart
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● Change chart type
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● Select combo
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● Secondary axis
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8 Course Files/
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Day4-5.xlsx
11 Sheet:
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Combo_Charts
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 A B C D E F G H I J K

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● Select data of PivotTable
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● Insert PivotChart
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● Select existing workbook >>> PivotChart sheet
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● Analyze >>> Calculations >>> Filed,Items,Stats
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● Profit >>> Sales – Cost
7 ● Sales, Cost & Profit by Country
8 ● Filter by year Course Files/
9 ● ChartType >>> Combo >>> Profit as line on the
Day4-5.xlsx
10 secondary axis
11 Sheet:
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PivotChart
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 A B C D E F G H I J K

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Course Files/ Day4-5.xlsx
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Sheet: Data_Validation Format the sheet
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 A B C D E F G H I J K

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2 ● Risk category, Data >>> Data Validate >>> List
3 source category list (absolute reference)
4 ● Set input message
5 “Choose category from the list”
6 ● Set error alert
7 “Choose a value from the list”
● Copy the validation as needed
8 Course Files/
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● Validation for risk source : internal/external
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● Set validation for probability & impact as whole Day4-5.xlsx
number between 1 to 5
11 Sheet:
● Risk exposure = probability * impact
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● Lock risk exposure column (format cell) Data_Validation
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● Auto serial number =row()-5
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● Hide category list and protect the sheet
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