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Connect HW Peripher LO2

The document discusses obtaining peripheral devices including locating suppliers, choosing a supplier, selecting a device, and placing an order. It also discusses checking contents when unpacking a device, creating a hardware inventory, and properly storing and securing peripheral devices and consumables.

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38 views30 pages

Connect HW Peripher LO2

The document discusses obtaining peripheral devices including locating suppliers, choosing a supplier, selecting a device, and placing an order. It also discusses checking contents when unpacking a device, creating a hardware inventory, and properly storing and securing peripheral devices and consumables.

Uploaded by

nahom tesfu
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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LO2: OBTAIN REQUIRED PERIPHERALS

Obtaining a peripheral
# Obtaining a peripheral

The first step in obtaining a peripheral device is


• locate suppliers of that device. Then,
• Consider factors about the supplier and the devices on offer,
such as support provided and purchase price. This will help you
to
• compare and choose the most appropriate supplier and the
exact model of the device according to client requirements.
• Finally, you are ready to place an order for your organisation or
client to purchase the device.
# Locating a supplier

There are many ways to find a supplier of peripheral


equipment.
Searching the Internet
PC magazines
Newspapers
Brochures/advertising material
Telephone directory
Contacting the manufacturer directly
# Choosing a supplier

how do you find the right one? There are a few factors to
consider:-
How long has the supplier been operating?
Does the supplier offer suitable support and training?
Does the supplier offer competitive pricing?
Is the supplier a preferred supplier for your
organization?
Selecting a peripheral

Information you should find out from the supplier includes:-

 Model and manufacturer names of peripherals

that will satisfy the majority of your clients


requirements (including system specifications,
physical dimensions, support)
 price of each model

 availability of each model.


# Placing an order

Depending on the type of organization you work for, placing an


order for a hardware peripheral device could be done in a variety
of ways. In a small organization you may be responsible for
ordering the device yourself. However, in a larger organisation
there may be employees who are responsible for
purchasing new equipment. You may need to fill out an
order form that can be given to the purchasing department
Sample order form

From:____________________________
Date: ____________________________

Code Quantity Description Price Supplier Name

         
         
         
         

COST   Delivery point:


GST   ________________________
TOTAL  
Budget holder’s signature :
______________
Please return to the Purchasing
Department
Hardware Inventories
Every piece of hardware, including each computer and

peripheral device, should be recorded on the inventory.


# purpose of a hardware inventory (registry)
keep detailed information about all the hardware equipment
within an organization
providing an excellent and quick reference guide to:-
 the organization's hardware,
 an inventory can be very useful for insurance
 warranty and service purposes
#Tools available TO Create hardware inventories

Databases tools
Ms access
spreadsheets
#Details that should be included within a
hardware inventory
description of hardware device
manufacturer
supplier
model number
serial number
Cont…
warranty or maintenance conditions
components
location
number and identity of authorised users
purchase price
date of purchase.
Hardware inventory (Example 1)
Details for Administration Computer
Manufacturer: Dell
Model: OptiPlex GX280MT Minitower—Power

Operating System: Windows XP

Serial number: 12345


RAM: 128 Mb 
Hard disk space: 160 Gb

Monitor: Dell UltraSharp™ 1905FP flat panel,

Printer: HP LaserJet IID 


Keyboard: Dell USB keyboard
Pointing device: Dell USB 2-button optical mouse with
scroll
Individually documenting each peripheral device
# Checking contents and Storing Peripherals

Checking contents
When unpacking any peripheral device, we use an
organised and methodical approach that needs to be
taken.
Prepare a suitable work area before you begin
unpacking.
Randomly ripping open boxes and packaging without
carefully identifying each component can potentially cause
many problems later on.
Cont…
Before commencing to open any packaging, find the
manual for the device. Check instructions for any
precautions or specific unpacking procedures.
Below is a sample checklist for a typical inkjet printer.

 printer
 cartridge
 power cable
 USB cable
 sample paper
 feeding device
 CD driver
Note:
Be attentive when unpacking a peripheral device ,Remove
any packing material surrounding and also within the
device. for example
Some printers, have soft foam and plastic pieces
inside the device to ensure that parts are locked into
the correct position.
digital cameras, video cameras and data projectors have
delicate lenses which can break very easily.
# Storing peripherals

Peripheral devices need to be located in a suitable


environment, otherwise there may be potential problems.
When storing peripherals It is a good to refer the
manufacturer’s manual
# When storing peripherals it is important to:-

 make sure equipment is kept in ideal working conditions


 adhere to current Occupational Health and Safety
guidelines
 ensure the electrical safety of the device
 consider security of the device.
Keeping equipment in ideal working conditions

 Keep equipment in the correct position


Keep equipment away from weather, dust and other
harmful material
Do not expose equipment to extreme temperatures
and high humidity
Avoid storing the device in direct sunlight
Do not expose equipment to water or moisture
Adhering to OH&S guidelines

When positioning peripherals in their permanent locations it is


important to take into account many OH&S considerations as
follows:-
Positioning of the monitor
 Try to make sure that monitor is in a position away from the
glare of sunlight.
 Check that the brightness and contrast controls of the screen
have been adjusted to suit lighting conditions in the room.
 The top of the screen should be the same level as the user’s eye
level.
Positioning of the keyboard

A keyboard also needs to be positioned carefully to be of


adequate comfort and safety for the user.
Some tips include:
Position the keyboard directly in front of the monitor and at the
same height as the mouse.
The keyboard should allow the user’s forearms to be parallel to the
floor.
Allow space for the computer user to rest their wrists.
Positioning of other equipment

General OHs guidelines to consider when positioning other


peripheral equipment are:-
 Make sure that you can reach the peripheral device and its components
without having to strain your back.
 Place equipment such as scanners and printers at a suitable height so a
user is easily able to reach paper trays, open scanner lids, etc.
 Make sure that equipment such as speakers is easily accessible if settings
such as volume control need to be changed.
# Ensuring electrical safety

Some tips to ensure electrical safety are:


 Do not be tempted to add too many extension cables or double socket
adapters to your existing electrical sockets.
 Never use damaged plugs or leads.
 If possible, ask an electrician to check the safety of your system.
 Position electrical leads where they will not cause tripping hazards to
people
# Physical security of devices
In many situations it is important to consider the physical
security of the peripheral devices.
Some devices, such as
 digital cameras,
 data projectors and
 USB drives,

may not be permanently connected to a computer so it will be


necessary to find a secure location to store the device.
Make sure that these kinds of devices are secured in a lockable
storage cupboard, cabinet or safe when not required.
Storing consumables

The term ‘consumables’ refers to a product that is used


once and then replaced. Examples of consumables
include:-
 printer cartridges,
 Paper and
 CDs
Cont..

Paper
 Paper needs to be stored in an area which is dry, to prevent
moisture from fusing pages together.
Cont..
Ink cartridges and toner
 Make sure to store cartridges/toner in a cool dry place, away
from sparks and open flames, with adequate ventilation and do
not expose the device to high temperatures.
 Also ensure that the cartridges are not taken out of their
packaging until they will be used within the printer, as the ink
will dry out before use.
Cont..
CD:-
 make sure that CDs are kept in their protective case, to
minimise the chances of being scratched.
 keep them out of direct sunlight and extreme temperatures.

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