SQL- Data Manipulation Language

ITM 692
Sanjay Goel

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Sanjay Goel, School of Business, University at Albany, SUNY
 DML
Learning Objectives
• To understand the data manipulation language queries.
– Order By
– Group By
– Joining
– Nested Queries

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 Section I

Relational Algebra

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 Relational Algebra
Definition
• Relational Algebra is Query Language
– Collection of high level operators that operate on relations.
– Theoretical, Procedural Language
– Purpose is data manipulation
– Method is to write expressions
– Six Fundamental Operators
– Other operators defined in terms of fundamental operators
• SQL can be mapped into relational algebra operations

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 Relational Algebra
Pictorial Representation
a x a x
x a y
b y
c b x
b y
Cartesian c x
Project Product c y
Select

Union Intersection Difference Rename

a1 b1 b1 c1 a1 b1 c1 a x x a
a2 b2 b2 c2 a2 b2 c2 a y y
a3 b3 b3 c3 a3 b3 c3 a z
b x
Join c y Divide
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 Relational Algebra
Example
Given:
1. Animal (Animal_name, food, nlegs)
2. Keeper(keeper#, keeper_name)
3. Supervision(keeper#, animal_name)
Queries:
1. What does a camel eat?
– (PROJECT, RESTRICT)
2. What is supervised by a keeper called Morris?
– (JOIN, RESTRICT, PROJECT)

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 Relational Algebra
Example
Given:
1. Book (ISBN, Price, Title)
2. Author(AuthorID, AuthorName)
3. Book/Author(AuthorID, ISBN)
Queries:
1. What is the Price of the book “War and Peace”?
– (PROJECT, RESTRICT)
2. Who is the author of the book War and Peace?
– (JOIN, RESTRICT, PROJECT)
3. Find all the books written by author Shakespeare?
– (JOIN, RESTRICT, PROJECT)

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 Section I

Select Clause

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 Select Clause
Syntax
Select <List of Columns and expressions (usually involving
columns)>
From <List of Tables & Join Operators>
Where <List of Row conditions joined together by And, Or,
Not>
Group By <list of grouping columns>
Having <list of group conditions connected by And, Or, Not >
Order By <list of sorting specifications>

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 Select Clause
Conceptual Evaluation
From Tables: Cross
product and join 1
operations

Restriction on
where conditions 2
Compute
Sort on aggregates Restriction
Group
Group BY and reduce on HAVING
By? Yes columns each group conditions
to 1 row
No
3
5
4
Order By?
Sort
Yes
No columns in 6
ORDER BY

Project columns in
7
SELECT

finish

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 Select Clause
Example
• Query: Output:
Select movie_title, studio_id Movie_Title Studio_ID
From Movies ----------------------------------------
Vegetable house 1
Where movie_type = ‘Comedy’ Broccoli Wars 2
Carrot Affairs 4
Chocolat 1
Cranberry House 2
• Notes:
– Database looks in the movie_type column until it locates a
comedy. When it finds comedy it retrieves the value of movie_title
& studio_id
– The where clause is optional. When not specified the columns from
all the records are extracted.
– Changing the order in the select_list changes the order in which the
columns are displayed
– Using a * for the select_list selects all the columns from the table.
They are listed in the same order as in the original table.
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 Select Clause
Expressions in Select List
• Expressions can be used to change the values prior to
printing
• Example:
Select ‘Random Text’ movie_title, studio_id, 2 + 2
From Movies
Where movie_type = ‘Comedy’

Output:
RandomText Movie_Title Studio_ID 2+2
-----------------------------------------------------------------------------
‘Random Text’ Vegetable house 1 4
‘Random Text’ Broccoli Wars 2 4
‘Random Text’ Carrot Affairs 4 4
‘Random Text’ Chocolat 1 4
‘Random Text’ Cranberry House 2 4
 
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 Select Clause
Expressions in Select List
• Example:
Select movie_title, gross, gross*1.5
From Movies

Output:
Movie_Title gross gross*1.5
----------------------------------------
Vegetable house 30 45
Broccoli Wars 20 30
Carrot Affairs 11 16.5
Chocolat 10 15
Cranberry House 50 75

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 Select Clause
Operators
• Arithmetic operators supported by SQL
– () Parentheses
– / Division
– * Multiplication
– -    Subtraction
– + Addition
• Associativity and Precedence:
– Precedence is the order in which operators are evaluated
– Associativity is the order in which operators of same precedence
are evaluated
– Multiplication and Division have the same precedence and
Subtraction and Division have the same precedence.
– Equal precedence operators are evaluated from right to left
– Parentheses can be used to control the sequence of evaluation of
various operators

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 Select Clause
Alias (as)
• Used to assign names to the columns when they are
retrieved from the database table.
• Syntax:
Select expr1 [as alias1], expr2 [as alias2] [, … ]
From table1 [, table2, …]
[Where condition]
• Example:
Select city, ((1.8 + avg_temp) + 32) AS temperature
From Temperature
Output
City Temperature
----------------------------------------
London 61.7
Albany 78.4
Paris 66.2

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 Select Clause
Alias (as)
• A multiword heading needs to be enclosed in
double quotes
• Example:
Select city, ((1.8 + avg_temp) + 32) AS “Average Temperature”
From Temperature
Output:
City Average Temperature
-----------------------------------------------------
London 61.7
Albany 78.4
Paris 66.2

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 Where Clause
Basics
• Conditional statements in the select clause restrict the
selection of rows in the database.
• It can be used in a variety of SQL Statements
• Syntax:
– Update table Set (column = value, column = …) [Where
condition]
– Delete From table [Where condition]
– Select list from table [Where condition]
• Condition is a Boolean expression which evaluates to true
or false
• Complex expressions can be generated by using logical
operators

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 Where Clause
Operators
• Arithmetic Operators used in the where clause
– = equal
– <>, != not equal
– > Greater Than
– < Less Than
– >= Greater than or equal to
– <= Less than or equal to
• Logical operators
– AND
– OR
– NOT
• For numeric operator comparison you should not use quotes
around the number
• You should put single quotes around characters and strings

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 Where Clause
Null Values
• Null values are unknown so the regular operators can not
be used for comparison
– IS NULL is used to check if the field contains a null value or not.
– IS NOT NULL is used to see if a field is not null
• Example
Select movie_title
From movies
Where gross is null

Select movie_title
From movies
Where gross is not null

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 Where Clause
Examples
• Example:
Select movie_title, studio_id , gross
From Movies
Where studio_id = 3 and gross Is Null
Output:
Movie_Title Studio_ID GROSS
----------------------------------------------------------------
Bill Durham 3
• Example:
Select movie_title, studio_id , gross
From Movies
Where studio_id = 3 OR gross Is Null
 Output
Movie_Title Studio_ID GROSS
----------------------------------------------------------------
Bill Durham 3
Prince Kong 2
SQL Strikes Back 3 10
The Programmer 25.5
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 Where Clause
Examples
• Example:
Select movie_title, studio_id , gross
From Movies
Where studio_id = 3 and NOT gross Is Null
 Output
Movie_Title Studio_ID GROSS
----------------------------------------------------------------
SQL Strikes Back 3 10
The Programmer 3 25.5
• Example:
Select movie_title, studio_id, gross
From Movies
Where studio_id = 3
or studio_id = 2
or studio_id = 1
•  Output
Movie_Title Studio_ID GROSS
----------------------------------------------------------------
SQL Strikes Back 3 10
The Programmer 3 25.5

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 Where Clause
IN condition
• IN condition checks if the values in a column are present in list list
when selecting
• Syntax:
Select select_list
From table
Where column [not] in (value_list)
• Example (Using IN):
Select movie_title, studio_id
From Movies
Where studio_id in(2, 3)
• Example (not Using IN)
Select movie_title, studio_id
From Movies
Where studio_id = 2
or studio_id = 3
• NOT IN can similarly be used to select rows where values do not match

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 Where Clause
Between condition
• Between condition is used to see if the value of a column
lies between specified ranges
• Syntax:
– Select movie_title, budget
– From table
– Where column [not] between lower_value and upper_value
• Example:
Select movie_title, budget
From Movies
Where budget between 10 and 50
• Alternate Query:
Select movie_title, budget
From Movies
Where budget > 10 and budget < 50

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 Where Clause
Like
• Like allows a matching of patterns in the column data
• Syntax:
– Select select_list
– From table
– Where column [not] like ‘pattern’ [Escape char]
• Wildcards:
– - Any Single Character
– % (or *) 0 or more characters
– A combination of ‘-‘ and ‘%’ can be used to mean 1 or more
• For test of fixed number of characters multiple dashes can be used
– For example ‘----’ will select all 3 letter words from the column
• Example: Output:
Select movie_title movie_title
From movies ------------
The Code Warrior
Where movie_title like ‘The %’
The Linux Programmer
The Rear Windows
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 Where Clause
Escaping wild card characters
• SQL allows you to define your own escape characters if
you want to include the % as a part of the search string.
• Example:
Select movie_title
From movies
Where movie_title like ‘%50\%%’ ESCAPE \
• This shows that the escape character is \

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 Where Clause
String Comparison
• Example
Select movie_title, studio_id
From Movies
Where movie_title = ‘Independence Day’
• Output
Movie_title Stuodio_ID
-----------------------------------------
Independence Day 1
• Functions for where clauses
– Upper()
– Lower()
– Trim()
– Length()
• Example: Output:
Select studio_name Studio_name
From Studios ----------------
Where lower(studio_state) = ‘ca’ Giant
Mpm
Metaversal Studios  26
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 Where Clause
Expressions
• Similar to the expressions in the select clause
• Example:
Select movie_title, gross, budget
From movies
Where gross > (2 * budget)
Output
Movie_Title Gross budget
--------------------------------------------
Prince Kong 51.5 3.25

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 Select Clause
Distinct
• Eliminates all the duplicate entries in the table resulting from
the query.
Syntax:
Select [DISTINCT] select_list
From table[, table, …]
[Where expression]
[Order By expression]
Example:
Select DISTINCT studio_id, director_id
From Movies
 
studio_id director_id
1 1
2         2
2       10
3       1
3 9

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Sanjay Goel, School of Business, University at Albany, SUNY
 Select Clause
Distinct
• Eliminates all the duplicate entries in the table resulting from
the query.
Syntax:
Select [DISTINCT] select_list
From table[, table, …]
[Where expression]
[Order By expression]
Example:
Select DISTINCT studio_id, director_id
From Movies
 
studio_id director_id
1 1
2         2
2       10
3       1
3 9

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 Select Clause
Order By - Syntax
• Used to sort the results based on contents of a column
• Multiple levels of sort can be done by specifying multiple
columns
• An expression can be used in Order By clause
Syntax:
Select function (column)
From table1 [, table2 …]
[Where condition]
[Order By {Column | alias | position} [ASC | DESC]]

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 Select Clause
Order By - Example
Query: Sort Movies by profits in Ascending order
Select MovieTitle, Gross, Budget, (Gross – Budget) as profits
From movies
Order BY profits
Movie_title Gross Budget Profit
Great Escape 67.5 70 -2.5
Upside Down 54 50 4
Green Warrior 96 80 16
Blue Oranges 28 7 21

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 Select
Aggregate Queries
• Aggregate queries provides a more holistic view of the data
by further processing the retrieved data.
• Categorizes the query results according to the contents of a
column in the database
• Multiple levels of subgroups can be created by specifying
multiple columns
• They can work on
– On all the rows in a table
– A subset of rows in a table selected using a where clause
– Groups of selected data organized using Group By clause.

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 Select - Aggregate Queries
Group By (Syntax)
Syntax:
Select function(column)
From <list of tables>
Where <condition>
Group By <list of columns>
Having <condition>

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 Aggregate Queries
Functions
• Functions:
Sum() Returns a sum of the column
Count() Returns a total number of rows returned by a query
Avg() Returns the average of a column
Min() Returns minimum value of the column returned by query
Max() Returns maximum value of the column returned by
query
– Count function
• does not include columns containing null values in total
• can be used with distinct to count the number of distinct rows

Example:
Query: Select sum(budget) Output: Sum(budget)
From movies ---------------
Where studio_id = 3 65.1

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 Select - Aggregate Queries
Group By (Examples)
Problem 1:
Get # of movies by each director for each studio
Select studio_id, director_id, count(*)
From Movies
Group By director_id, studio_id
Problem 2:
Get # of movies by each studio ordered by studio_id
Select studio_id, count(*)
From Movies
Group By studio_id
Order By studio_id

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 Select - Aggregate Queries
Group By (Examples)
Problem 3: (Summation)
Select studio_id, Sum(budget)
From movies
Group by studio_id
Having Sum(budget) > 60
Problem 4: (Count)
Select studio_id, count(*)
From Movies
Group By studio_id
Order By studio_id

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 Join Queries
Definition
• A Join Query uses data from multiple tables
– Multiple tables are specified in the From Clause
– A join query without any restrictions will join every row in one
table with each row in the other table.
– For two tables to be joined in a sensible manner, they need to have
data in common
– The join condition should usually specify the foreign key
equivalence condition
Problem: Get names of the directors for movies listed in the
movie table
Schema: Movies (movie_title, director_id, release_date)
People(person_fname, person_lname, person_id)
Query: Select movie_title, person_fname, person_lname
From Movies, People
Where director_id = person_id
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 Join Queries
Joining Condition
• For a useful Join query a joining condition is required
– Defined in where clause as relationships between columns
– Multiple conditions may be defined if multiple columns
shared
– More than two tables can be joined in a query
Problem: Find people who live in same state as studio
Schema:
Studios(studio_id, studio_state, studio_name, studio_city)
People(person_fname, person_lname, person_id, person_state, person_city)
Query:
Select person_fname, person_lname, studio_name
From Movies, People
Where studio_city = person_city
AND studio_state = person_state

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 Join Queries
More than two tables
• Separate condition is required to join each table
Problem: Get title, director, studio, city for all movies in
the database
Schema:
Studios(studio_id, studio_state, studio_name, studio_city)
People(person_fname, person_lname, person_id, person_state, person_city)
Movies(movie_title, director_id, studio_id)
Query:
Select M.movie_title, M.studio_id, P.person_fname, P.person_lname,
S.studio_city
From Movies M, People P, Studio S
Where M.director_id = P.person_id
AND M.studio_id = P.person_id

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 Join Queries
Self Join
• Required to compare values within a single column
– Need to define aliases for the table names
Problem: Find actors living in the same state
Schema:
People(person_fname, person_lname, person_id, person_state, person_city)
Query:
Select p1.person_id, p1.person_fname, p1.person_lname, p1.person_state
From People p1, People p2
Where p1.person_state = p2.person_state
AND p1.person_id != p2.person_id

Note: Distinct operator is critical because if there are multiple people

from any state each person will appear as many times as there are
people from that state
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 Join Queries
Processing
1. Cartesian product of the two tables involved is taken.
– Combination of all rows of one table with all rows of the other table
– 2 tables with 3 and 10 records will have 30 records in the joined table
– 3 tables with 10, 22, 11 records will have 2420 records in the joined table
2. The where clause is enforced on the resulting table which eliminates all
the rows that do not meet the conditions
– Any sub queries in the where clause are evaluated to allow the results to be
used in the where clause.
3. If a group by clause is present the remaining rows of the table are sorted
according to the group by columns
4. If aggregate functions are present in the select, they are applied and the
working table is replaced by the one with aggregate values
5. Having clause, if present is applied to the groups created using the
GROUP clause.
– Rows that do not conform to the Having clause are discarded.

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 Join Queries
Union
• Union Joins allow multiple query results to be combined into a
single result set
Syntax Example
Select select_list Select person_id, person_city, person_state
From table [,table, ….] From People
[Where condition] Union
Union [All]
Select studio_id, studio_city, studio_state
Select select_list
From Studios
From table [,table, ….]
[Where condition]
• Notes:
– The number of columns selected for both the queries should be the
same
– The columns are merged in order in which they are selected
– The duplicates are eliminated from the combined table
– More than two tables can be joined together
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 Join Queries
Union (All & Order By)
• Union query eliminates all duplicates in the resultant table
– All option is used when we do not want to eliminate the duplicates
• Union and Order By can be used together to order the
results of the combined table
– This clause is not allowed when a single column result is obtained
and the all keyword is used since the duplicates are eliminated and
there is nothing to order by 
• Example
Select studio_id, studio_state
From Studios
Union
Select Person_id, person_state
From People
Order By studio_state
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 Join Queries
Intersect
• In the Intersect Query results of two separate queries are
concatenated, however, only common elements of the two
queries are included in the resultset
• Example
Select person_state
From People
Intersect
Select studio_state
From Studios

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 Join Queries
Minus
• Minus Query lists all the records which are present
in the first but not in the second.
• Example
Select person_state
From People
Minus
Select studio_state
From Studios

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 Join Queries
SQL 92 Syntax
• More verbose than pervious versions of SQL
– Need to define aliases for the table names
• Separates the condition for joining from condition for
filtering
Example: Find actors living in the same state
Schema:
People(person_fname, person_lname, person_id, person_state, person_city)
Movies(movie_title, director_id, studio_id)
Query:
Select movie_title, person_fname, person_lname
From Movies INNER JOIN People
ON director_id = person_id

Select movie_title, person_fname, person_lname

From Movies INNER JOIN People
ON director_id = person_id
Where studio_id = 1
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 Join Queries
SQL 92 Syntax (Multiple Table Join)
Example: Get title, director, studio, city for all movies in database
Schema:
Studios(studio_id, studio_state, studio_name, studio_city)
People(person_fname, person_lname, person_id, person_state, person_city)
Movies(movie_title, director_id, studio_id)
Query:
Select Movies.movie_title, Movies.studio_id, Person.person_fname,
Person.person_lname, Studio.studio_city
From (People Inner Join
(Movies Inner Join Studio
On Studio.studio_id = Movie.studio_id)
On Movie.director_id = Person.person_id

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 Join Queries
SQL 92 Syntax (Left/Right/Full Join)
Schema:
People(person_fname, person_lname, person_id, person_state,
person_city)
Movies(movie_id, movie_title, director_id, studio_id)
Location(movie_id, city, state)
Query: Includes all
Select movie_title, city, state non-matched
From Movies Left Join Locations movie titles

On Movies.movie_id = Locations.movie_id
Includes
Select movie_title, person_fname, person_lname all people
not-matching
From Movies Right Join People
to directors
On Movies.director_id = Person.person_id
Includes
Select movie_title, person_fname, person_lname non-matched
People and
From Movies Full Join People
directors
On Movies.director_id = Person.person_id
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 Nested Queries
Definitions
• A nested query is a query inside another query
– The enclosing query also called outer query
– Nested query is called inner query
• It usually appears as a condition in where or having
clauses.
• There can be multiple levels of nesting
• There are two kinds of nested queries
– Correlated
– Non-Correlated
Example:
Select movie_title
From movies
Where director_id IN (
Select person_id
From People
Where person_state = ‘TX’)
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 Nested Queries
Non-Correlated
• Generates data required by outer query before it can be executed
• Inner query does not contain any reference to outer query
• Behaves like a procedure
• The result should not contain any column from the nested query
• Example
Schema: People(person_fname, person_lname, person_id, person_state,
person_city)
Movies(movie_id, movie_title, director_id, studio_id)
Query: Select movie_title, studio_id
From Movies
Where director_id IN (Select person_id
From People
Where person_state = ‘TX’)
Steps:
1. Subquery is executed
2. Subquery results are plugged into the outer query
3. The outer query is processed
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 Nested Queries
Correlated
• Contains reference to the outer query
• Behaves like a loop
Example:
Schema: People(person_fname, person_lname, person_id, person_state,
person_city)
Cast_Movies(cast_member_id, role, movie_id)
Query: Select person_fname, person_lname
From People p1
Where ‘Pam Green’ in ( Select role
From Cast_Movies
Where p1.person_id = cast_member_id)
Steps:
1. Contents of the table row in outer query are read
2. Sub-query is executed using data in the row being processed.
3. Results of the inner query are passed to the where in the outer query
4. The Outer query is Processed
5. Loop continues till all rows are exhausted

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 Nested Queries
Equivalent Join Query
Example:
People(person_fname, person_lname, person_id, person_state,
person_city)
Cast_Movies(cast_member_id, role, movie_id)

Select person_fname, person_lname

From People, Cast_Movies
Where Cast_member_id = person_id
And role = ‘Pam Green’

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 Nested Queries
Equivalent Join Query
Example:
People(person_fname, person_lname, person_id, person_state,
person_city)
Cast_Movies(cast_member_id, role, movie_id)

Select person_fname, person_lname

From People, Cast_Movies
Where Cast_member_id = person_id
And role = ‘Pam Green’

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Sanjay Goel, School of Business, University at Albany, SUNY
 Crosstab Queries
Definition
• Crosstab queries analyze one field in a table and view by two
or more other fields in a table.
– i.e. standard aggregate functions, such as sum, count and average can
be computed
• Scenarios
– Crosstab queries can be used to keep track of product sales in certain
areas of a country, and you can narrow that search into cities of each
of those countries.
– Outstanding receivables that are 30, 60, or 90 days or more in arrears
can be tracked in the same table

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 Crosstab Queries
Examples
• Book Database
TRANSFORM COUNT(Title)  Value
SELECT Price  Row
FROM Publishers, Books
WHERE Publishers.pubID=Books.PubId
GROUP BY Price  Row
PIVOT PubName;  Column
• Sales Database
Transform Count(*)
Select SalesPersonName
From Orders
Group By SalesPersonName
Pivot CustName
• Student Job Search Database
Transform Count(JobID)
Select ApproxStartSal
From JobOpening
Group By ApproxStartSal
Pivot DegReq 
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 Action Queries
Examples
• Queries that change the structure of the database (DDL)
– Insert Query  – Update Query
Insert Into NewBooks Update Books
Select ISBN, PubID, Price Where
From Books Books.ISBN=NewPrices.ISBN
Where Price > 20 Set Books.Price = NewPrices.Price
– Delete Query Where books.price !=
newprices.price
Delete
From Books – Append Query
Where Price > 20 Insert Into books
Select * from newbooks

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Sanjay Goel, School of Business, University at Albany, SUNY
 Parameter Queries
Definitions
• A parameter query is a query in which the criteria for selection records
are determined when the query is executed rather than when the query is
designed.
• When access encounters a variable during execution it attempts to bin
the variable to some value. To do this it performs the following.
• First it checks whether the variable is the name of a field or a calculated
field in the query.
1. It attempts to resolve the parameter as a reference to something from the
current environment e.g. a value in an open form
2. If both of the above do not succeed access asks the user for the value using
a parameter value dialog box
• By default access expects the value that you put in the box to the literal
strings of text and puts double quotes around them.
– To get around this you need to put square brackets around your parameters.

57
Sanjay Goel, School of Business, University at Albany, SUNY