TYPES OF BUSINESS LETTER

RITCHELLE C. BARRIENTOS
MAJOR 5
APPLICATION LETTER
What is an Application Letter?

 An application letter is a document that you may submit to hiring managers to show
your interest in working for their company. Typically, an application letter is a
standalone document that gives potential employers a detailed summary of your skills
and experience. The letter contains information about your skills and qualifications that
make you an excellent fit for their workplace.

 The letter of application is essentially a sales letter. In it, you are trying to sell your
services and, in most cases, you will be competing with other applicants. Your
immediate objective is to have your letter read by someone in the organization who
has authority to screen job applicants; your ultimate goal is to obtain an interview.
Therefore, your letter must do three things: catch your reader’s attention favorably,
convince your reader that you are qualified for the position, and request an interview.
 Job Application Letter Example
Lee Jimenez
483 Apple Street
New York, NY 10001
(212) 555-8965
[email protected]

September 19, 2022

Sarah Jenkins
Recruiter
Rogers Consulting
901 Main Street
New York, NY 10001
Dear Ms. Jenkins,
I am reaching out to you regarding the posting for the human resources consultant position I found on Indeed.com. I have
a great interest in this position and would appreciate your consideration as a candidate for the role.
In my previous experience, I worked in human resources departments to provide support across several different
industries. I have worked in my current role as a human resources generalist for the past four years. Prior to this job, I
worked as a human resources assistant for two years, which shows my ability to advance in my career.
I have a strong passion for helping others, which is why I have found such fulfillment in human resources, providing
support to my fellow employees and assisting them in ways that benefit them both personally and professionally. I also
enjoy looking for solutions to common HR problems, which I feel would be a great asset in the position with your company.
Since this consultant position works directly with multiple clients, assisting them in their human resources needs, I believe
my innovative nature and strong skill set will help me succeed.
I have a strong communication skills, which are vital to success in the HR field. I also have a bachelor’s degree in human
resources from Arizona State University. Throughout my education, I worked with skilled human resources professionals
who have shared their insights and experience with me. Some of my strongest skills include my ability to increase
employee retention through the improvement of company culture and to develop training and education programs to
ensure all employees have access to the information they need to succeed and comply with legal requirements.
I appreciate your time in reviewing this letter and hope to hear from you in regard to the next steps in the hiring process. If
you have any questions or need any additional information, please don’t hesitate to contact me.

Sincerely,
Lee Jimenez
REQUEST LETTER
What is a Request Letter?
 A Request Letter is a formal letter written to request something from an individual, a
company, or an organization. When you are writing a request letter, you are asking
someone to take the time to read your letter, consider your request, and act on that
request. Request letters should be written in a kind, appreciative tone. When you ask
someone to do something for you, make it as easy as you can for them to accomplish
the task. For instance, if requesting donations, include a postage-paid, self-addressed
envelope.

 Request letters should clearly state the nature of the request you are making. Appeal
to the recipient’s better nature by stating the importance of the request and the benefits
that their assistance can bring. If you are asking for a referral, offer information about
the position you are hoping to obtain. If you are asking for a transfer to another location,
tell your employer how beneficial the transfer would be, not just for yourself but for the
company. Be clear, professional, and polite.
HOW TO WRITE A REQUEST LETTER?

 Introduce yourself
 Tell the recipient what you are requesting
 Explain the reason for the request
 Offer to provide additional information, if possible
 Show your gratitude and conclude the letter

EXAMPLES:

Request Letter for Driving Records

Request Letter for Relocation
Request Letter of Academic Records
Request Letter for Contact Details
Request Letter for Documents
Request Letter for Price List
 Business Request Letter Example
Yvonne Doe
47 Jacobstill St.
Hamilton, ON D8M 3L6

May 5, 2021

Cynthia Hagroove
Management
Pet Food and More
7432 Marvel Rd.
Toronto, ON W3M 2N6
Dear Ms. Cynthia,
My name is Yvonne Doe, and I'm the manager at Petty Shelters, the animal shelter you visited last
month. I'm writing to ask whether your pet supply store would like to donate to our animal shelter.

As you know, summer is one of the busiest periods for animal rescue. Our mission is to keep these
animals off the streets and provide everything they need at our shelter. We currently have an
extensive network of volunteers who help us care for animals and would appreciate additional
resources such as financial sponsorship, food, or other pet supplies.

We hope your business can support ours financially and would love to create a long-term partnership
between the two organizations. We would also be happy to recognize you as a sponsor if this
opportunity interests you. Kindly reach me on my phone at 555-454-3434 during regular business
hours or email me at [email protected] for more information.

Sincerely,
Yvonne Doe
A Request Letter for Payment is a professional letter written by a company’s accounting department
requesting payment of an account balance or a minimum payment on an account. This formal letter is
generally used when an account or a payment is over 30 days past due.

July 24, 2020

[Recipient's Name]

[Title]

[Company Name]

[Address]

[City, State, Zip]

Dear [Recipient's name],

Our records indicate that you have an outstanding balance of [$Amount] with a due date of [xx/xx/xxxx]. We have yet to receive this payment. Please find a
copy of the invoice enclosed.

If this amount has already been paid and sent, please disregard this notice and we apologize for any inconvenience. Otherwise, please forward us the
amount stated above that is past due by [xx/xx/xxxx]. As our written agreement states, we will start charging a 5% interest charge for any outstanding
balance greater than 30 days.

Thank you for your cooperation regarding this matter. We sincerely hope we can continue doing business together in the future.

Sincerely,

[Sign here]

[Your Name, Title]

ACCEPTANCE LETTER
What is an Acceptance Letter?
Acceptance letter is a type of letter written to communicate a positive response
towards job offer, invitation, gift, contract, scholarship and other matters which require
the intended. Acceptance letters are most widely used by prospective employers who
have received a job offer. It is a professional etiquette to do so as it shows your
gratitude, reaffirms the details and conditions of the offer. It also removes any
misunderstanding on both party. Acceptance letter is also a formality; this is because
even if you have verbally accepted the offer, you have to confirm it on document.

EXAMPLES:
 Job acceptance letter
 Resignation acceptance letter
 Interview acceptance letter
 Invitation acceptance letter
 Requested business meeting acceptance letter
This example shows a letter of acceptance from an
employee who sends the document in person:

Louis Grey
[email protected]
(232) 333-0101
Moncton, NB

October 25, 2021

Gerry Monroe
[email protected]
(232) 555-9898 Moncton, NB
Dear Mr. Monroe,

Thank you for considering me for the business development analyst role at Blue Arrow. I am delighted to accept the
employment offer for the business development analyst position starting on Monday, August 24, 2020.

As discussed, I accept the starting salary of $45,000 per year with 25 days of annual leave. I also accept the gym
membership and use of the complimentary internet services the company provides.

I look forward to joining your company soon and meeting my teammates. If you prefer me to send any supporting documents
before my start date, kindly contact me.

Thank you for this job opportunity.

Sincerely,

Louis Grey
PERMISSION LETTER
What is a Permission Letter?

 A permission letter is a formal letter submitted to higher authorities seeking authorization

for a specific condition. Always remember to address the letter to the correct person, who
has the ability to grant authorization.The sender of the permission letter usually gives the
recipient some form of authority, which permits them to do something.

EXAMPLES:

Permission Letter for Research

Permission to Access Records Letter

Permission Letter for Hosting an Event

Permission Letter to Set up a New Business

 Source:
https://www.docformats.com/how-to-write-a-request-letter/
https://www.indeed.com/career-advice/finding-a-job/application-letter-vs-cover-letter
https://targetstudy.com/letters/acceptance-letter/
https://ca.indeed.com/career-advice/career-development/acceptance-letter
https://www.toppr.com/guides/english/letter-writing/permission-letter-format/
THANK YOU!