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    Safety - Diploma in Secretaryship (DSB)

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    MOHD NAZROL ZAINUDDIN
    This document provides an induction on safety and health at UCYP. It begins with an introduction of the safety manager and his qualifications. It then discusses proper sitting posture and includes sections on office safety, workplace emergency planning and evacuations, and office security. The sections cover potential hazards in the office like contagious diseases and ergonomic injuries. It also discusses developing an emergency action plan, evacuation procedures, and physical security measures to protect the office and employees.

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    Safety - Diploma in Secretaryship (DSB)

    Uploaded by

    MOHD NAZROL ZAINUDDIN
    29 views46 pages
    This document provides an induction on safety and health at UCYP. It begins with an introduction of the safety manager and his qualifications. It then discusses proper sitting posture and includes sections on office safety, workplace emergency planning and evacuations, and office security. The sections cover potential hazards in the office like contagious diseases and ergonomic injuries. It also discusses developing an emergency action plan, evacuation procedures, and physical security measures to protect the office and employees.

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    This document provides an induction on safety and health at UCYP. It begins with an introduction of the safety manager and his qualifications. It then discusses proper sitting posture and includes sections on office safety, workplace emergency planning and evacuations, and office security. The sections cover potential hazards in the office like contagious diseases and ergonomic injuries. It also discusses developing an emergency action plan, evacuation procedures, and physical security measures to protect the office and employees.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    29 views46 pages

    Safety - Diploma in Secretaryship (DSB)

    Uploaded by

    MOHD NAZROL ZAINUDDIN
    This document provides an induction on safety and health at UCYP. It begins with an introduction of the safety manager and his qualifications. It then discusses proper sitting posture and includes sections on office safety, workplace emergency planning and evacuations, and office security. The sections cover potential hazards in the office like contagious diseases and ergonomic injuries. It also discusses developing an emergency action plan, evacuation procedures, and physical security measures to protect the office and employees.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 46

    JABATAN KESELAMATAN &

    KESIHATAN PEKERJAAN UCYP

    INDUKSI KESELAMATAN & KESIHATAN


    UCYP
    SELF INTRODUCTION

    MOHD NAZROL DIPLOMA IN CIVIL CERTIFIED TRAINER


    ZAINUDDIN ENGINEERING (NIOSH)
    Manager POLITEKNIK SULTAN CERTIFIED INPECTOR OF
    Campus Operation (Safety and WORKS (BEM)
    HAJI AHMAD SHAH
    Health) UCYP QUALIFIED TECHNICIAN
    KUANTAN
    [email protected] (MBOT)

    2
    SAFETY BRIEFING

    HOW TO SIT PROPERLY

    3
    4
    SAFETY ON SECRETARIAL DUTIES
    PART 1
    OFFICE SAFETY & HEALTH

    PART 2
    PLAN FOR 01 02
    WORKPLACE EMERGENCIES
    AND EVACUATIONS
    03
    PART 3
    OFFICE SECURITY
    INTRODUCTION

    Secretarial
    Work
    Safety
    Powerpoint Keynote Google Slides

    People working in clerical jobs


    are exposed to a series of
    occupational hazards on a daily
    basis.

    However, most of these risks can


    be partially alleviated or entirely
    avoided through appropriate
    safety training, since they are
    mostly related to interactions
    between colleagues.
    Potential Hazards
    The most frequent
    hazards of secretarial
    work include:
    Potential Hazards

    CONTAGIOUS ERGONOMIC
    DISEASES INJURIES

    INAPPROPRIATE
    INTERACTIONS FIRE SAFETY
    CONTAGIOUS DISEASES

    Clerical employees come in contact with a large number


    of individuals on a daily basis. This increases their odds
    of being exposed to potentially contagious materials or
    people who might be carriers of infectious, viral, or
    fungal contagions. Since blood borne pathogens may be
    present in any bodily fluid, improper indoor ventilation
    can help spread bacteria, thereby turning an overcrowded
    office into a hotbed for illnesses.
    SIX COMMON OFFICE
    ILLNESSES
    SIX COMMON OFFICE ILLNESSES

    1.Rhinovirus (Common Cold)


    2.Influenza (Flu)
    3.Respiratory Syncytial Virus
    (RSV)
    4.Gastroenteritis (Stomach
    Flu)
    5.Streptococcus (Strep
    Throat)
    6.Conjunctivitis (Pink Eye)
    Six ways to
    prevent illnesses
    from spreading
    around the
    office
    Cough and sneeze
    Label your stuff
    the right way

    SIX WAYS TO
    PREVENT
    Wipe down your desk
    whenever you can
    ILLNESSES FROM Swap out that kitchen
    sponge
    SPREADING
    AROUND THE
    OFFICE
    Don’t push that button!  Work from home if you
    don’t feel good
    ERGONOMIC INJURIES

    What is ergonomics in the office?


    Ergonomics” is the science of designing the
    workstation to fit within the capabilities and
    limitations of the worker. The goal of office
    ergonomics is to design your office work station
    so that it fits you and allows for a comfortable
    working environment for maximum
    productivity and efficiency.
    Why is ergonomics important in the office? Google Slides

    Implementing ergonomic solutions


    can make employees more
    comfortable and increase
    productivity. Why is ergonomics
    important? Ergonomics is
    important because when you're LANDINGSLIDE

    doing a job and your body is


    stressed by an awkward posture,
    extreme temperature, or repeated
    movement your musculoskeletal
    system is affected.
    WHAT ARE THE MOST COMMON
    OFFICE INJURIES?

    SLIPS AND
    BACK PAIN FALLS

    CARPAL
    TUNNEL EYE STRAIN
    SYNDROME
    The Basic Principles of Ergonomics

    Work in a neutral Leave adequate clearance.


    position.

    Decrease the need for


    excessive force. Move and stretch
    throughout the day.

    Keep materials Keep your environment


    within easy reach. comfortable.
    INAPPROPRIATE INTERACTIONS

    “Behaviors that are


    considered to be
    inappropriate,
    concerning or
    threatening”
    Behaviors that are considered to be inappropriate,
    concerning or threatening include:

    • Harassment - offensive, belittling or


    threatening behavior that is
    unsolicited, and may be repeated
    • Bullying - repeated abusive and
    offensive behavior, which in some
    circumstances may involve
    inappropriate physical behavior
    • Aggression and violence
    • Sexual harassment - unwanted or
    unwelcome sexual behavior which
    makes a person feel offended,
    humiliated or intimidated.
    Complaint Procedure
    Complaints can be made either:
    1. HR Department
    2. Biro Pengaduan Awam (Jabatan Perdana Menteri)
    3. Talian Kasih 15999 under Kementerian Pembangunan
    Wanita, Keluarga dan Masyarakat (KPWKM)
    4. PDRM
    5. The Aduan MCMC System
    6. Jabatan Tenaga Kerja

    21
    PART 1
    END

    22
    PLAN FOR
    WORKPLACE EMERGENCIES
    AND EVACUATIONS
    Introduction
    • Nobody expects an emergency or
    disaster -- especially one that
    affects them, their employees,
    and their business personally.
    • The simple truth is that
    emergencies and disasters can
    strike anyone, anytime, and
    anywhere.
    • You and your employees could be
    forced to evacuate your company
    when you least expect it.
    WHAT IS A WORKPLACE
    EMERGENCY?

    A workplace emergency is
    an unforeseen situation that
    threatens employees, or
    causes physical or
    environmental damage.
    Emergencies may be natural
    or manmade
    What is an emergency action plan?

    An emergency action plan covers


    designated actions employers
    and employees must take
    to ensure employee
    safety from fire and
    other emergencies.
    WHAT SHOULD
    YOUR EMERGENCY
    ACTION PLAN
    INCLUDE?
    EMERGENCY ACTION PLAN MUST INCLUDE THE
    FOLLOWING:
    1. A preferred method for reporting fires and other emergencies.
    2. An evacuation policy and procedure.
    3. Emergency escape procedures and route assignments, such as floor plans,
    workplace maps.
    4. Names, titles, departments, and telephone numbers of individuals both within
    and outside your company to contact for additional information or explanation of
    duties and responsibilities under the emergency plan. ƒ
    5. Procedures for employees who remain to perform or shut down critical plant
    operations, operate fire extinguishers, or perform other essential services that
    cannot be shut down for every emergency alarm before evacuating.
    6. Rescue and medical duties for any workers designated to perform them.
    EMERGENCY ACTION PLAN
    How do you alert employees to
    an emergency?

    How do you develop an evacuation


    Policy and procedures?

    What is the role of coordinators


    and evacuation wardens during
    an emergency?

    How do you establish evacuation


    routes and exits?
    COMMON WAYS OF HOW TO ALERT
    EMPLOYEES IN AN EMERGENCY

    • Fire Alarms
    • PA Systems
    • SMS Alerts
    • Digital Signage
    Post in ERT’s member such as:
    • Incident Commander
    • Deputy Incident Commander
    • Historian
    • Evacuation Team Leader, Block / Floor /
    Office Classrom Marshall,
    • Assembly Area Marshall,
    • Technical Team Leader,
    • Traffic Control Marshall,
    • Medical Team Leader & First Aider
    • Media Team
    EVACUATION PLAN
    “An evacuation plan lays out how to exit a building
    safely during an emergency. Every member of
    employees should be familiar with several ways to
    leave the building and know a
    safe meeting place outside the
    building.”
    EVACUATION PLAN PROCEDURE
    • Follow the instructions of your Floor/Area/Section Leader.
    • Alert other people who might not be aware of the emergency.
    • Leave the building quickly but calmly. Do not panic or jostle other
    evacuees.
    • Do not travel between floors or use the lifts.
    • Do not return to your station to retrieve your belongings.
    • Pay attention to instructions and treat the evacuation seriously.
    • Maintain your safety. Do not become a victim.
    • Help others only if you will not risk injury. Otherwise, alert the
    authorities.
    • Confirm your presence to your Floor/Area/Section Leader at
    Assembly Point.
    • Do not leave the Assembly Point or attempt building re-entry until
    the Commander gives an all-clear.
    PART 2
    END
    OFFICE
    SECURITY
    PHYSICAL SECURITY:
    PROTECTING THE
    OFFICE AND EMPLOYEES
    PHYSICAL SECURITY: PROTECTING THE
    OFFICE AND EMPLOYEES
    Security is one of the most vital aspects in a workplace. It is the
    duty of the firm to provide a secure working environment to its
    employees.
    There are various aspects of physical
    security in the workplace as given
    below:-
    SECURITY GUARDS
    Guards can be used in two ways:
    to monitor the front
    desk or to patrol the grounds.

    ALARM SYSTEMS
    Any alarm system must cover all the doors and windows into
    a business to be effective. Most common are motion sensors
    that detect movement where it is not supposed to be
    occurring, or window glass bugs that are activated when
    glass is broken.
    PHYSICAL SURVEILLANCE
    The monitoring of critical points such as entrance, exit,
    IT rooms, critical data center and others should be fully
    monitored through robust CCTV surveillance
    systems.

    PHYSICAL ACCESS CONTROL


    The workplace security should be robustly controlled
    through ID based physical restriction for unauthorized
    access to the workplace or assets of the company.
    PHYSICAL ACCESS CONTROL
    • Gates & Exterior doors
    • Accounting areas – There should be limited access to
    the HR and accounting areas. The employee or the
    visitor should have to take permission to get
    clearance to these two departments.
    • Data closets and warehouse areas - Access to server
    rooms or data closets should thus be limited. The
    same goes for warehouse areas.
    • Contactless readers - It includes contactless smart
    card and standard prox.
    • Biometrics - Fingerprint, retina and hand geometry
    are some of the common variations of the biometrics.
    THE ROLE OF EMPLOYEES
    • Do not leave valuables unattended.
    • Lock doors after hours.
    • Bolt down or secure equipment if possible.
    • Engrave identification numbers on office equipment
    and keep a list of serial numbers to give to the police
    and insurance companies in case of theft.
    • Deposit checks and cash daily.
    • Try to leave with at least one other employee if
    working late.
    • Do not advertise vacation plans.
    • Make sure confidential files are secured when the
    office is closed.
    THANK YOU

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