Ghana Education Service

PREPARATION OF GALOP
SCHOOL SELF-STUDY/ASSESSMENT REPORT

November, 2020

23/01/23 Budget - GES HQ 1

Presentation Outline:

► Introduction
►School Self-Study Report Formatself-s
►Pupils/Learners, School and Community Profile
► Progress report (from last self-study)
► Ongoing School Improvement Programme
► Sample Self-Study Report

23/01/23 Budget - GES HQ 2

Introduction- Learning Grant Utilization Process

23/01/23 Budget - GES HQ 3

Introduction- School self-study/assessment
 A self-study/assessment conducted by the beneficiary schools to help
them identify and analyze their SWOT in improving quality education
delivery and learning outcomes.

 The school self-study report covers all critical areas including the four
key policy objectives of the Ghana Education Service:
increasing equitable access and participation in education;
improving quality of teaching and learning;
 improving efficiency of school management, and
mainstream issues of life skill, health
23/01/23 Budget - GES HQ 4
Introduction- School self-study/assessment – Con’t
 It is designed to help school leadership build a dossier on the schools
they are managing.

It is expected to be finalized after each SPAM or Community General

Assembly – which is a platform for school accountability and help
identify opportunities to improve performance and to learn from good
practices.

Community General Assembly consists of SMC members,

Headteacher, teachers, parents and community members.

23/01/23 Budget - GES HQ 5

School self-study/assessment report format
 Four main sections:

 Section l: Pupils/Learners, School and Community Profile

 Section II: Progress report (from last self-study)

 Section III: Self-Study Process

 Section IV: Ongoing School Improvement Programme

23/01/23 Budget - GES HQ 6
Section l: Pupils/Learners, School and Community Profile
• Briefly summarize the most critical information from the
learners/community profile that impacts the school.  
• Include the following:
• Brief history of the school including recent performance in Basic 2,
4, 6, 8(JHS2) National Standards Assessment Test (NSAT) and
BECE results or any standardized assessment scores available
• The Vision and Mission
• Learners’ profile/Background of learners including current
enrolment figures (Male/Female)
• Leadership
• Staffing
23/01/23 Budget - GES HQ 7
Section Il: Progress report (from last self-study)
 Since the last self-study:

• Comment on the school’s major changes

23/01/23 Budget - GES HQ 8

Section IIl: Self-Study Process
Reporting on the School self-study process must cover activities
undertaken during SPAM. This process must highlight the following:
• Inclusiveness – Whether all the relevant stakeholders were involved
• Pupils-focused / Learning Outcome Oriented
• Needs Assessment
• Community engagement / Accountability
• Leadership (Stakeholder roles and responsibilities)

23/01/23 Budget - GES HQ 9

Section IV: Ongoing School Improvement
Include a brief summary of the Academic and Financial Plan.

Existing factors that will support school improvement.

Impediments to improvement that the school will need to overcome.

23/01/23 Budget - GES HQ 10

Case Study – Group Work
Fankyebra D/A Primary School is located in a mining community in
Western Region. The School enrolment keeps on dwindling as most of
the learners are involved in the ‘galamsey’ activities in the area. The
enrolment currently stands at 150. The school can boast of hardworking,
dedicated and trained teachers coupled with efficient SMC. The school
closes down each time it is about to rain due to the classroom roofs
which are in poor condition and leaks but could be fixed by few iron
sheets.All efforts by Mr. Koramoah, the headteacher of the school to get
the PTA to fix it has proved futile. The school has been selected as one of
the beneficiary schools under the GALOP intervention.
Required: Conduct SWOT analysis to identify the needs of the school
and suggest activities to be implemented to address those needs.
23/01/23 Budget - GES HQ 11
Sample Self-Study Report

23/01/23 Budget - GES HQ 12

Cover Page

ACCRA WESLEY JUNIOR HIGH SCHOOL

GALOP SELF-STUDY REPORT

23/01/23
January 2021
Budget - GES HQ 13
Table of Content

Page 1………………
Page 2……………….

23/01/23 Budget - GES HQ 14

CHAPTER I - PUPILS/COMMUNITY PROFILE
HISTORICAL BACKGROUND:
The Accra Wesley Junior High School was established in September
1977 by the Methodist Church of Ghana. The School shares premises
with the Rev. Thomas Clegg Memorial Methodist Chapel, boarded to the
east by the Rev Joseph Thomas Clegg JHS and it is boarded to the south
by the west wing of the Awudome Cemetery. The school is strategically
located in the heart of Accra.

The performance of the BECE results have seen improvement in recent

years though not the best. The percentage of candidates qualifying into
second cycle institutions is between 15 and 19 for the past 3 years.
23/01/23 Budget - GES HQ 15
CHAPTER I - PUPILS/COMMUNITY PROFILE – CONT’
VISION STATEMENT
Holistic formation of students for Life. That is, intellectually, morally,
socially and physically.

OUR MISSION STATEMENT

To provide appropriate activities for students to unearth and develop their
potentials to enable them excel in all spheres of life.

23/01/23 Budget - GES HQ 16

CHAPTER I - PUPILS/COMMUNITY PROFILE –CONT’
STUDENT PROFILE
Students who patronize or attend the school are mostly from low income
family groups. Some also serve as house helps or domestic assistants to
their guardians they stay with. The current student population is 60 made
up of 35 boys and 25 girls.
LEADERSHIP
The school is led by a headmaster who has managed the school for the
past six years. It also has an active SMC.
STAFFING
50% of the total staff strength of 6 are professional teachers and have
teaching experiences ranging from 6 -12 years.
23/01/23 Budget - GES HQ 17
CHAPTER II – Progress Report
Following the findings of the needs assessment, and its sequel the self-study, the
schools administration introduced interventions through its academic and financial
plans (SPIP) that could bring about a change in the non-performance situation. A
couple of the interventions included:
a. In-service Training/Workshops were organised for all teachers.
b. Extra classes were organised in all the three terms of the academic year for
selected low performing students.
c. Organize inter – class quiz
d. Minor repairs of the school building.
As a result of these interventions, the pass rate in BECE results increased from 15
to 20 percent
23/01/23
and all the classroom doors are properly under lock and key. 18
Budget - GES HQ
CHAPTER III – SELF-STUDY PROCESS
Inclusiveness
The study was inclusive of all stakeholders as it gathered data from students, teachers, parents all
identifiable groups whose activities directly or indirectly affect the school.

Purposefulness
The study was purposefully conducted to ascertain the current and anticipated challenges facing the
school and to develop action plans to be implemented for improved learning outcomes. The student was
therefore put at the centre of all data gathering and analysis.

Student focused: The study was student focused so that their needs could be met. The school
administration ensured that students took active part in the process through answering questionnaire,
observation of students’ activities in school and data analysis of academic, personal, and other school
records.23/01/23 Budget - GES HQ 19
CHAPTER III – SELF-STUDY PROCESS – CONT’
The SWOT analysis conducted revealed the following:
Strength of the school:
• A very vibrant P.T.A. that is always ready to assist the students and
teachers.
• Relatively young and energetic teachers.
• A determined and proactive management.

23/01/23 Budget - GES HQ 20

CHAPTER III – SELF-STUDY PROCESS – CONT’
Weakness of the school:
• Students truancy
• Lack of Maths and Science text books
• Low enrolment
• Lack of supplementary readers
• Low BECE pass rate

23/01/23 Budget - GES HQ 21

CHAPTER III – SELF-STUDY PROCESS –CONT’
Opportunities of the school:
• Easy access to funding support

Threat of the school

• Poor background of most students
• Noisy environment

23/01/23 Budget - GES HQ 22

CHAPTER III – SELF-STUDY PROCESS – CONT’
Identified areas in the SPIP
Based on the SWOT analysis conducted and discussion during the
SPAM, the following activities have been selected to address the
challenges of the school:
a. Organise enrolment drive
b. Organise inter – class games competition
c. Purchase supplementary readers
d. Organise INSET
e. Support the needy
f. Organise SMC and PTA meetings
23/01/23 Budget - GES HQ 23
CHAPTER III – SELF-STUDY PROCESS – CONT’
Accountability
Accountability was taken into consideration in the process, as it will
affect the financial as well as other aspects of the school’s activities. The
study process took cognizance of the human, material, and financial
resources that will be required in implementing its recommendations.
Leadership
Leadership is key in the implementation process. The SMC will play
oversight responsibility to ensure that all planned activities are
implemented on time. The head will ensure value for money in the
implementation of the activities and successful implementation of the
SPIP.
23/01/23 Budget - GES HQ 24
CHAPTER IV – ONGOING SCHOOL IMPROVEMENT

Academic and Financial Plans

The Academic and Financial plans as specified in the SPIP will address
the critical areas of the school such as:

i. Pupil performance

ii. Teaching and Learning Resources

iii. Regularity

23/01/23 Budget - GES HQ 25

CHAPTER IV – ONGOING SCHOOL IMPROVEMENT-
CONT’
Factors that will support smooth implementation of the SPIP of the
school include the following:
• A hardworking teaching staff
• A determined and committed school administration
• A supportive P.T.A.
• Supportive community leaders
• Efficient SMC
• Supportive leadership at the District and Regional offices

23/01/23 Budget - GES HQ 26

CHAPTER IV – ONGOING SCHOOL IMPROVEMENT-
CONT’
IMPEDIMENTS: Factors that are likely to impede the smooth
implementation of the SPIP of the school are the poor background of the
school and noisy environment where the school is located.
The location of the school makes it prone to excessive noise from road
users and market patrons since it’s located about 200 m from the famous
Kaneshie market and the Awudome cemetery. This distracts classes and
sways students attention to the street whenever there are disturbances.

 NB: To be endorsed by the Head and SMC Chair

23/01/23 Budget - GES HQ 27

 Ghana Education Service

Preparation Of Results Statement

(Key Performance Indicators)

23/01/23 November, 2020

Budget - GES HQ 28
Presentation Outline:

► Definition of KPIs
►KPIs (Access)
► KPIs (Quality)
► KPIs (Management)

23/01/23 Budget - GES HQ 29

Key Performance Indicator - Definition
 A Key Performance Indicator (KPI) is a type
of performance measurement that helps you understand how your
institution is performing and allows you to understand if you're headed
in the right direction with your strategy.

 This is a very important stage of the implementation process where

KPIs and targets, which measure progress can be related. These
benchmarks are essential in assessing interventions that are working.

23/01/23 Budget - GES HQ 30

Key Performance Indicator - Definition
. The Results Statements/KPIs shall be the principal feed into the
preparation of the Learning Grant Activities and the signing of
Performance Contract.

The KPIs have been grouped under Access, Quality and Management
as shown in below

23/01/23 Budget - GES HQ 31

1(a): Annual School Performance Targets
(ACCESS)
Performance Targets
Year 1
No Performance Indicator Elements Baseline
Term Term Term Annua Year 2 Year 3
1 2 3 l
Boys              
1 Enrolment (KG) Girls              
Total              
Boys              
2 Enrolment (Primary) Girls              
Total              
Boys              
3 Enrolment (JHS) Girls              
Total              
Boys              
Pupil Attendance Rate
4 Girls              
23/01/23 (%) – KG Budget - GES HQ 32
Total              
 Boys              

Pupil Attendance Rate (%) - Girls              

5
Primary
Total              

Boys              
Pupil Attendance Rate (%) -
6 Girls              
JHS
Total              

Boys        

7 Known Drop out (Primary) Girls        

Total        
 
Boys        

8 Known Drop out (JHS) Girls        

23/01/23 Total  
Budget - GES HQ     33  
1(b): Annual School Performance Targets
(QUALITY)
Performance Target
Year 1
No Performance Indicator  Elements Baseline
Term Term Year 2 Year 3
Term 1 Annual
2 3
Adolescent
             
mothers
9 Re-Admission
CBE              
Others              
Teacher Attendance Rate
10                
(%)
SBI              
11 No. of INSET for Teachers
CBI              
Ghanaian
             
Language
Units Covered by Teachers
12 English              
(%) – Primary
Math              
Science              
Ghanaian
             
Language
Units Covered by Teachers
13 English              
(%) – JHS
Math              
23/01/23 Science   - GES HQ
Budget           34  
1(b): Annual School Performance Targets
(QUALITY)
KG              
14 Pupil-Desk Ratio Primary              
JHS              
Ghanaian
             
Language
Pupil-Textbook Ratio
15 English              
(Primary)
Math              
Science              
Ghanaian
             
Language
Pupil-Textbook Ratio
16 English              
(JHS)
Math              
Science              

23/01/23 Budget - GES HQ 35

1(c): Annual School Performance
Targets
(QUALITY/MANAGEMENT)
Performance Target
Performance Year 1
No Elements Baseline Year Year
Indicator Term Annua 2
Term 1 Term 3 3
2 l
KG              
17 Classroom Repairs Primary              
JHS              
Ghanaian
             
Language
Pupil Performance
18 (Average) – English              
Primary Math              
23/01/23
Science    
Budget - GES HQ
         
36
1(c): Annual School Performance Targets
(QUALITY/MANAGEMENT)
Performance Target
Year 1
No Performance Indicator Elements Baseline
Term Term Term Annu Year 2 Year 3
1 2 3 al
Ghanaian
             
Language
Pupil Performance
19 English              
(Average) – JHS
Math              
Science              
Overall        
English        
Math        
20 BECE (% Pass)  
Science        
Social
       
Studies
STAFF              
SMC              
21 No. of Meetings
PTA              
SPAM              
23/01/23 Budget - GES HQ 37
 Ghana Education Service

Preparation Of School Performance

Improvement Plan (SPIP)
November, 2020
23/01/23 Budget - GES HQ 38
OUTLINE
• INTRODUCTION - SPIP

• WHY SPIP?

• STEPS INVOLVED

• PROPOSED ACTIVITIES

• SAMPLE SPIP

• ACTIVITY COSTING SHEET

• CONCLUSION

23/01/23 Budget - GES HQ 39

 DEFINITION

A School Performance Improvement Plan is a road map that sets out

the changes a school needs to make to improve the level of learner
achievement, and shows how and when these changes will be made.

 This stage of the process is where a detailed plan and budget of

activities are generated to address challenges (from the self-study) and
ultimately achieve the Key Performance Indicators (KPIs) and targets.

The self-assessment (self-study) and the careful review of the previous

KPIs and targets will inform the development of the SPIP annually.
23/01/23 Budget - GES HQ 40
 DEFINITION – CON’T

It is important to note that the learning grant is to complement funds

from other sources such as the capitation grant. With this in mind,
the SPIP is a comprehensive plan to help promote quality education
delivery and learning outcome and not only for the utilization of the
learning grant.

23/01/23 Budget - GES HQ 41

 WHY THE NEED FOR SPIP
Help Heads, teachers, and other stakeholders to answer the questions
“What will we focus on now?” and “What will we leave until later?”

Encourage staff and parents to monitor learner achievement levels

and other factors, such as the school environment, community
participation etc.

A mechanism through which the public can hold schools accountable

for learner success and through which it can measure improvement.

23/01/23 Budget - GES HQ 42

 STEPS
• Teachers, heads, student leaders, parents, and other community
members working together to gather and analyse information about
the school and its students, so that they can determine what needs to
be improved in the school- Needs assessment/Self-study
• Determination of activities to be carried out to address those needs
• Resources needed and the sources of those resources
• Expected Outputs etc

23/01/23 Budget - GES HQ 43

ACTIVITY MATRIX
SUB-
COM
COMP
PONE ACTIVITY
ONEN
NT
T
Access Enrol Organise my first day at school programme
Access Enrol Organise speech and prize giving day
Access Enrol Organise education week
Organise enrolment drive for excluded children (out-
Access Enrol
of-school, truants, dropouts and adolescent mothers)
Access Enrol
23/01/23 Organise enrolment drive in communities
Budget - GES HQ 44
ACTIVITY MATRIX
COMP SUB-
ONEN COMPO ACTIVITY
T NENT
Organise sensitization workshops for parents of children with
Access Enrol
special needs
Access Enrol Rehabilitate school buildings – minor repairs
Undertake enrolment drive (e.g. in churches and mosques) on
Access Enrol
the importance of appropriate age enrolment in KG
Provide furniture - mono desks, dual desks, teacher's tables,
Access Furniture
chairs, cupboards, KG furniture etc.
Needy Provide material support to children who are orphaned in order
Access
Children for them to complete
23/01/23 Budgettheir
- GES HQ education 45
 Implement e-SHEP programmes i.e. Sanitation, Health,
Access Retention
Environment and safety system in schools

Provide clean and safe water facilities in schools (Poly

Access Retention
tanks, veronica buckets, rain harvest facilities etc.)

Access Retention Provide dust bins for schools

Provide gender friendly sanitary facilities in basic schools

Access Retention
(Urinals and toilets)

Access Retention Replenish the first aid box

23/01/23 Budget - GES HQ 46
 Screen children to identify defects for early
Access Retention
corrections/treatments
Access Retention Support HIV/AIDs clubs in schools
Special
Access Provide ramps for students with special needs
Needs
Conduct a meeting for SMCs and PTAs about
Manag Managem
SPIP, SPAM, SRCs, gender sensitive education
ement ent
and special needs education
Manag Managem Organise a meeting to develop strategies to
ement ent mitigate emergencies.

23/01/23 Budget - GES HQ 47

 SUB-
COMPO
COMPONE ACTIVITY
NENT
NT
Managem
Management Organise a meeting for teachers on the new GES standards for safe school environment
ent

Managem
Management Organise STI (Sexually Transmitted Infections) training for girls and boys in school
ent

Managem
Management Promote Girls' week activities
ent

Managem Provide support to incorporate feedback of School Report Cards and School-based
Management
ent Assessments in the preparation of SPIP

Managem
Management Provide training for teachers to be designated girl child facilitators/ mentors
ent

Managem
Management Provide training in Special Education Needs for all teachers
ent

Managem Sensitise and assist students experiencing bullying and sexual harassment (especially girls
Management
ent 23/01/23 who face harassment by maleBudgetpeers
- GES HQ and/or teachers) 48
COMP SUB-
ONEN COMPONE ACTIVITY
T NT
Manag Sensitise community members to promote girl-friendly
Management
ement community approaches to education
Manag Support pregnant girls and adolescent mothers to complete
Management
ement education
Manag
welfare Provide non-salary incentives for teachers in the school
ement
Quality INSET Organise INSET - Early Childhood Education
Quality INSET Organise INSET – Gender module
Organise INSET - Maths, Science and Literacy (core
Quality INSET
activity)
Quality INSET
23/01/23
Organise INSET for teachers in basic ICT
Budget - GES HQ 49
COMP SUB-
ONEN COMPONE ACTIVITY
T NT

Provide other resources to develop indoor learning corners

Quality Quality
and outdoor learning areas for KGs
Quality Quality Provide other TLM - chalkboards, markers, cardboards.
Quality Quality Provide science, technical and vocational materials
Provide teaching and learning materials for students with
Quality Quality
special needs
Quality Quality Provide teaching and learning materials, learning kits etc.
Quality Quality Purchase supplementary readers for school libraries
Quality Quality
23/01/23
Procure SportsBudget
Kits/Equipment
- GES HQ 50
 LEARNING GRANT MENU OF ACTIVITIES
Objective Objective Activity Main Activity Area
Code Code

Increase Equitable A A1 Support enrolment

Access to and
Participation in A2 Support for the needy
education
A3 Provide equipment for games

A4 Undertake minor repairs

23/01/23 Budget - GES HQ 51

 LEARNING GRANT MENU OF ACTIVITIES
Objective Objective Activity Main Activity Area
Code Code
Improve Quality of Q Q1 Provision of teaching and learning materials, books in limited
Teaching and quantities, drawing boards, ICT accessories, cardboards, felt pens,
Learning clock, strings, crayons, batteries for supplying power, science,
technical and vocational materials etc.

Q2 Organizing of school/cluster based in-service education training for

teachers
Q3 Provision of effective and efficient assessment systems
Q4 Organizing school competitions, e.g. quizzes, clubs and fairs
Q5 Provide other resources to develop indoor learning corners and outdoor
learning areas for KGs
Q6 Purchase supplementary readers for school libraries
23/01/23 Budget - GES HQ 52
Improve SM SM 1 Provision of stationery for office and classroom administration
Managem
ent of SM 2 Organizing effective SMC/PTA meetings
Education SM 3 Maintaining discipline
Service
SM 4 Servicing of staff meetings
Delivery
SM 5 Ensuring school safety
SM 6 Conduct Self-Study
SM 7 Organize school activities for the community e.g. Open days,
games or speech days
SM 8 Organize outreach programmes e.g. Sensitization programmes
visits to important places in the community, organizing clearing
campaigning

SM 19 Organize SPAM
23/01/23 Budget - GES HQ 53
Mainst H H1 Implement e-SHEP programmes i.e. Sanitation, Health,
ream Environment and safety system in schools
Issues
of Life
Skills, H2 Provide Teaching and Learning Materials for Students
Health, with Special Needs
Etc.

H3 Sensitization programme on teenage pregnancy,

Sexually Transmitted Disease-HIV/AIDS etc

23/01/23 Budget - GES HQ 54

GUIDELINES FOR ANNUAL LEARNING GRANT ACTIVITIES (ALGA)
Please consider the following when executing any Learning Grant Activity:
a. The activity should be part of the current SPIP and performance contract
document that you have signed.
b. The amount of money allocated for the execution of any activity cannot be
exceeded.
c. Activity report must be written and filed after the execution of any activity. 
d. Details of any completed activity including quantity or number of beneficiaries
and total expenditure must be compiled using the Actual Execution of learning
grant template.
e. No beneficiary school shall use GoG funds or other sources of funding to
undertake the same activity as specified as being funded by the learning grant.

23/01/23 Budget - GES HQ 55

NON-PRESCRIBED ACTIVITIES UNDER LEARNING GRANT
The following are not eligible to receive learning grant funding:
Operations Costs
Learning grant funds cannot be used as a substitute for the school’s
routine costs for electricity, water, telephone bills, etc., which would
normally be covered by Capitation Grant and/or other sources of
funding from GOG.
 
Payment of wages and salaries
Learning funds cannot be used for payment of any salaries, fees or for
giving loans to any individual or group of individuals.
23/01/23 Budget - GES HQ 56
NON-PRESCRIBED ACTIVITIES UNDER LEARNING GRANT
Major Infrastructure
These include any new school building and rehabilitation. Learning
grant funds cannot be used for tackling problems with infrastructure
requiring extensive renovation.
 
Other Items
Learning grant funds cannot be used to purchase firearms for any
purpose, including security.

23/01/23 Budget - GES HQ 57

2. SPIP

Last Year Budget (GH¢) Who is

Expected Source of
No Component Activity Expenditu Term Ter Ter Responsi
Outputs Total Funding
re (GH¢) 1 m2 m3 ble

1 Improving Access
                 
                 
i Enrolment
                 
                 
                 
ii Retention                  
                 
                 
iii Furniture
                 
Minor
iv                  
23/01/23Repairs Budget - GES HQ 58
2. SPIP
Last Year Budget (GH¢) Who is
Expected Expendit Source of
No Component Activity Responsi
Outputs ure (GH Ter Ter Ter Total Funding
m1 m2 m3 ble
¢)
1 Improving Access
                 
Girl-Child
v                  
Education
                 
                 
Support to
vi
Needy Pupils                  

Children                  
vii without
Meals                  

Children                  
viii with
23/01/23Disabilities
     
Budget - GES HQ
            59
2. SPIP

Last Year Budget (GH¢)

Who is
Expected Expendit Source of
No Component Activity Responsi
Outputs ure (GH Ter Ter Ter Total Funding
m1 m2 m3 ble
¢)

1 Improving Access
ix Urinal                  
x Toilet                  
                 
Equipment
                 
for
xi
Games/Sport
s                  

                 
xii Others
23/01/23
     
Budget - GES HQ
            60
 Budget (GH¢)
Last Year
Who is
Expected Expendit Source of
No Component Activity Responsi
Outputs ure (GH Ter Ter Ter Total Funding
m1 m2 m3 ble
¢)

2 Provision of TLMs

                 
Supplementa
i
ry Textbooks
                 

                 
ii Other TLMs                  
                 
3 INSET
i SBI                  
ii CBI                  
23/01/23 Budget - GES HQ 61
 Budget (GH¢)
Last Year Who is
Expected Source of
No Component Activity Expenditu Ter Ter Ter Responsibl
Outputs Total Funding
re (GH¢) m 1 m 2 m 3 e
4 Teacher Motivation
Improving                  
i teacher                  
attendance                  
Welfare                  
ii services to
                 
teachers
                 
iii Others
                 
5 School Management and Administration
Preservation                  
i of School
                 
Land
Update on                  
ii school
                 
inventory
                 
iii Stationery                  
                 
23/01/23 SMC       HQ
Budget - GES             62
iv
 Last Year
Who is
Expected Expendit Source of
Budget (GH¢) Responsi
Outputs ure (GH Funding
No Component Activity ble
¢)
Ter Ter Ter
Total
m1 m2 m3
                 
e-SHEP                  
v
Activities                  
                 
Maintaining                  
vi
discipline                  
                 
Fund Raising
vii                  
Activities
                 
                 
viii Others                  
23/01/23     Budget - GES  HQ            63
 Last Year
Who is
Expected Expendit Source of
Budget (GH¢) Responsi
Outputs ure (GH Funding
No Component Activity ble
¢)
Ter Ter Ter
Total
m1 m2 m3
6 School-Community Relationship
                 
Communal
i                  
labour
                 
                 
PTA                  
ii
Activities                  
                 
                 
iii Others
                 
7 Sports & Culture
Practical PE                  
i
sessions                  
23/01/23 Cultural     Budget - GES  HQ            64
ii
Case Study – Group Work
Fankyebra D/A Primary School is located in a mining community in Western Region.
The School enrolment keeps on dwindling as most of the learners are involved in the
‘galamsey’ activities in the area. The enrolment currently stands at 150. The school
can boast of hardworking, dedicated and trained teachers coupled with efficient
SMC. The school closes down each time it is about to rain due to the classroom roofs
which are in poor condition and leaks but could be fixed by few iron sheets. All efforts
by Mr. Koramoah, the headteacher of the school to get the PTA to fix it has proved
futile. The school has been selected as one of the beneficiary schools under the
GALOP intervention.
Required: Estimate the minimum amount the school can get to prepare its SPIP in
2021 and allocate the funds along the earlier identified needs/activities.
23/01/23 Budget - GES HQ 65
 GHANA EDUCATION SERVICE

SUMMARY PROGRAMME OF WORK (SPW)

JAN -AUG 2021 (Period for the academic year)
 
REGION:  
DISTRICT:  
SCHOOL:  
NAME OF HEADTEACHER :   MOBILE NO:  
NAME OF SISO :   MOBILE NO:  

ACTIVITY CODE MAIN ACTIVITY AREA TIME FRAME QUANTITY UNIT COST TOTAL COST

                 
                 
                 
                 
                 
                 
           
           
23/01/23 TOTAL Budget - GES HQ   66  
 SUMMARY BY OBJECTIVE

OBJECTIVE
CODE OBJECTIVE DESCRIPTION AMOUNT % JUSTIFICATION

A EQUITABLE ACCESS TO EDUCATION    

H LIFE SKILLS AND HEALTH ISSUES    

Q QUALITY OF EDUCATION  
-

SM SCHOOL MANAGEMENT    
-

TOTAL  
- 100
23/01/23 Budget - GES HQ 67
 ACTIVITY COSTING SHEET
ACTIVITY COSTING SHEET

SCHOOL NAME:

PROGRAMME:

Description

Main Activity Code    

Year
S/N INPUT ITEM DESCRIPTION
Qty Unit Cost Total Cost

         

         

         

TOTAL      

23/01/23 Budget - GES HQ 68

23/01/23 Budget - GES HQ 69
 Ghana Education Service

Signing of Performance Contract

23/01/23 November, 2020

Budget - GES HQ 70
Presentation Outline:

► Preamble
►Rationale of the contract
► Specific outputs/deliverables
►Major assumptions
►Obligations
►Monitoring and Evaluation
► Endorsement

23/01/23 Budget - GES HQ 71

1.0 PREAMBLE
The Ghana Accountability for Learning Outcomes Project (GALOP) is to
improve learning outcomes and quality in low-performing Public Basic
Schools in Ghana. In order to empower Headteachers of Public Basic
Schools to make their own decisions and take responsibility for the
implementation of their activities to improve learning outcomes, Ghana
Accountability for Learning Outcomes (GALOP) has been introduced.
This Performance Contract has been signed to deliver the key outcomes
of GALOP

23/01/23 Budget - GES HQ 72

2.0 Rationale of the Contract

This CONTRACT dated …………………………. IN THE YEAR

………… shall operate for a period of ONE year between the
Headteacher of …………………………………………………….
School on one part, the SISO of ……………………….……….. Circuit
on second part and the District Director of
………………………………… District on the third part, to ensure the
achievement of outputs/deliverables in fulfillment of the objective as
indicated in paragraph 1 above.

23/01/23 Budget - GES HQ 73

3.0 SPECIFIC OUTPUTS/DELIVERABLES
3.1 Output/Deliverable by Headteacher
The Headteacher shall be expected to deliver the outputs / deliverables
resulting from the performance of the activities, Activity Costing Sheets
and the Results Statement of the School.
3.2 Output/Deliverable by SISOs
The SISOs shall be expected to monitor and ensure that the schools in
their circuits are delivering the outputs/deliverables resulting from the
activities by the Headteachers listed in Clause 3.1 of this contract.

23/01/23 Budget - GES HQ 74

4.0 MAJOR ASSUMPTIONS
The major assumptions are as follows:

• Adequate and timely flow of financial resources

• No natural disasters

23/01/23 Budget - GES HQ 75

5.0 OBLIGATIONS
5.1 Headteachers
The Headteacher accepts responsibility for the overall performance of
the school. Any constraints in achieving the outputs/deliverables of the
school should be made known to SISOs on regular basis.

5.2 SISOs
The SISO accepts responsibility for the overall performance of the
schools in their circuits. Any constraints in achieving the
outputs/deliverables of the schools in their circuits should be made
known to District Directors
23/01/23 Budget - GES HQ 76
6.0 MONITORING AND EVALUATION
6.1 By SISOs: Performance of the Headteacher will be monitored
throughout the year and evaluated at the end of the contract period.
Headteachers whose output achievement rates are high will be
considered for Merit Awards. Low performance achievers will be
sanctioned.

6.2 By District Directors: Performance of the SISOs will be monitored

throughout the year and evaluated at the end of the contract period.
SISOs whose output achievement rates are high will be considered for
Merit Awards. Low performance achievers will be sanctioned.
23/01/23 Budget - GES HQ 77
7.0 ENDORSEMENT
a.………………………………………………………………………………
• Name of Headteacher
……………………………………………………………………………….
• Name of school
……………………………………………………………………………….
• Signature
………………………………………………………………………………….
• Date

23/01/23 Budget - GES HQ 78

ENDORSEMENT
b.………………………………………………………………………………
• Name of SISO
……………………………………………………………………………….
• Name of Circuit
……………………………………………………………………………….
• Signature
………………………………………………………………………………….
• Date

23/01/23 Budget - GES HQ 79

ENDORSEMENT
c.………………………………………………………………………………
• Name of District Director
……………………………………………………………………………….
• Name of District
……………………………………………………………………………….
• Signature
………………………………………………………………………………….
• Date

23/01/23 Budget - GES HQ 80

Presentation of Performance Contract Document

Cover page(Containing the name of the school, PC and SPIP, Contract

period)
Performance Contract narration including signatories
 Results Statement
 SPIP

23/01/23 Budget - GES HQ 81

 GHANA EDUCATION SERVICE

Ministry of Education

KWESI EDUM D/C PRIMARY SCHOOL

PERFORMANCE CONTRACT
AND
SCHO
OL PERFORMANCE IMPROVEMENT PLAN
(SPIP)

23/01/23 CONTRACT PERIOD:( Period for the

Budget Academic
- GES HQ Year – eg Jan – Aug 2021 ) 82
 Ghana Education Service

REPORTING ON LEARNING GRANT

ACTIVITIES

November, 2020

23/01/23 Budget - GES HQ 83

Outline

 School Level Reporting

District Level Reporting

 Regional Level Reporting

23/01/23 Budget - GES HQ 84

 ACTUAL EXECUTION OF LEARNING GRANT – SCHOOL LEVEL

GHANA ACCOUNTABILITY FOR LEARNING OUTCOMES PROJECT (GALOP)

 
     
REGION:      

DISTRICT:      

SCHOOL

NAME OF HEAD   Mobile No:      PERIOD:

NAME OF SISO   Mobile No:      

BUDGETED ACTUAL VARIANCE

ACTIVITY CODE MAIN ACTIVITY
QUANTITY AMOUNT QUANTITY EXPENDITURE QUANTITY AMOUNT

               

               

               

               

TOTAL          
 

23/01/23 Budget - GES HQ 85

 ACTUAL EXECUTION OF LEARNING GRANT – DISTRICT LEVEL(Consolidation of schools execution report)

GHANA ACCOUNTABILITY FOR LEARNING OUTCOMES PROJECT (GALOP)

 
     
REGION:      

DISTRICT:      

NAME OF DISTRICT
  Mobile No:      PERIOD::
DIRECTOR:

NAME OF BUDGET
  Mobile No:      
OFFICER
BUDGETED ACTUAL VARIANCE
ACTIVITY CODE MAIN ACTIVITY
QUANTITY AMOUNT QUANTITY EXPENDITURE QUANTITY AMOUNT

               

               

               

               

TOTAL          
 

23/01/23 Budget - GES HQ 86

 ACTUAL EXECUTION OF LEARNING GRANT – REGIONAL LEVEL(Consolidation of Districts execution reports

GHANA ACCOUNTABILITY FOR LEARNING OUTCOMES PROJECT (GALOP)

 

     
REGION:      

NAME OF REGIONAL
  Mobile No:      
DIRECTOR:

NAME OF REG. BUDGET

  Mobile No:      PERIOD:
OFFICER

BUDGETED ACTUAL VARIANCE

ACTIVITY CODE MAIN ACTIVITY
QUANTITY AMOUNT QUANTITY EXPENDITURE QUANTITY AMOUNT

               

               

               

               

TOTAL          
23/01/23   Budget - GES HQ 87
NB:

The Regional/District Directorates should include in their report

 activities implemented using the learning grants.

Challenges

Way forward

23/01/23 Budget - GES HQ 88

 THANK YOU FOR YOUR
ATTENTION !!!

23/01/23 Budget - GES HQ 89