PADAYON BEGINNER

CATERING MANAGEMENT
Glenda Canubas
Luz Maralit
Nanelyn Maralit
Kyla Canubas
Jonalyn Canubas
MISSION
To achieve, build and implement a full solution by meeting and exceeding our clients`
expectations through new ideas and exceptional service delivery.
 
VISION
To assure our clients` pleasure by providing them with personalized and unique experiences that
go above and beyond their expectations and to build a long-term connection with them by providing
them with exceptional service that results in an overall remarkable event experience.
 
GOAL
Through inventive thinking and teamwork on the part of our team, our organization assures that we
can supply them with 100% confidence, and that their pleasure may be achieved.
 
LETTER OF INTENT
 
Dear Mr. & Mrs. Guardian,
Greeting!
We Padayon Beginner Catering Management sending you a letter of intent to be part of the celebration of your
daughter’s 1st birthday. A newly born child is truly a precious and special time of her life, and your 100% faith in our
team is such a great honor for us.
Padayon Beginner has 5 years of experience in service in creating an unforgettable event. We specialized in theme
birthday that are fallowed to our clients preferences and interest. If you choose our firm to plan your daughter’s birthday
party. We will make certain that you are also to participate in all of the decisions, ensuring that she has the special day
that she deserve.
The following papers are the details of the event and the pricing for your perusal. Please feel to contact this number
09674081739 for your question.
 

 
Regards,
GLENDA E. CANUBAS
Head Coordinator
 
CONCEPT
The celebration of first birthday of a young child is memorable to the celebrant and its parents,
because it only happen ones in a lifetime every child deserves to have a celebration like this because
someday it will remain as a happy memory. The theme will be sofia the first since the combination of
color is pink and violet.
So as an organizer of this wonderful event we are well prepared to organize properly and
appropriately. We will witness the unforgettable birthday party celebration in Guardian’s residence at
Sitio Chico, Barangay Little Tanauan on February 08, 2022. This celebration will start by the opening
prayer that will lead by the emcee followed by the welcome remarks of the parents. Meanwhile the
emcee will do the acknowledgement of the important guest and after the grand entrance of the celebrant
together with the family member to be followed by cake blowing.
The first activity in the afternoon after meal is the game of the children, and it last 1 hour to be
followed by the opening of the gifts and souvenir distribution and lastly the last part is the closing
remarks and closing prayer.
This event will surely be what you request and what you need. As the event manager I will assure
that this will satisfy your satisfaction.
OBJECTIVES
To ensure the full consulting management if our client about the 1st birthday
in their children.
To organize an event that will benefit both our personal and the clients
satisfaction as well as to enhance our skills and knowledge in this field and
to gain more experiences.
To ensure the safety of the family as well as the guests.
To give client a full services that they needed.
 DATE ACTIVITY PERSON INCHARGE REMARKS
TIME FRAME AND EARLY January 26, 2022 Sending Letter Event Coordinator Done
January 31, 2022 Meeting with the client Event Coordinator and Budget Done
PREPARATION OF AN EVENT
February 03, 2022 MOA Signing Event Coordinator and Resource Done

February 06, 2022 Ocular Visitation site/ venue Resource/ Contract Done

February 06, 2022 Photoshoot/ making flyers Resource Done

February 08, 2022 Contact the contractor sound Program Coordinator Done
food catering

February 09,2022 Contact the clown Program coordinator Done

February 11, 2022 Meeting Event Coordinator Done

February 13, 2022 Sending Invitations with the Resource Done

program

February 16, 2022 Checking/ Updating Event Coordinator and Client Done

February 18, 2022 Meeting of all the members All Done

February 20, 2022 Preparation   Done

February 22, 2022 Meeting/ Updating Event Coordinator and Client Done

February 25, 2022 Preparing the venues and All Done

decoration

February 25, 2022 Children`s Birthday Party Guests and Children Done

February 26, 2022 Meeting for Post Event Client and Event Coordinator Done

February 27, 2022 Client Meeting (Full Payment) Coordinator, Client and Budget Done
 PROGRAM

TIME ACTIVITY PERSON INVOLVED

10:30-10:40 Arrival of Guest  

10:45-10:55 Opening Prayer Nanelyn Maralit

11:05-11:10 Welcome Remarks Mr & Mrs Guardian

11:15-11:20 Grand Entrance Celebrant & Family

11:25-11:30 Cake Blowing Celebrant & Family

11:35-12:10 Meal Time All Guests

12:25-12:35 Clown All Children

And clown

12:40-12:45 Souvenir and Opening of Celebrant and the Family

Gifts

12:50-1:00 Closing Remarks Mr & Mrs Guardian

1:05-1:10 Closing Prayer Mrs/ Pastor Caleb

   PAX-BUDGET TOTAL
PADAYON BEGINNER FOOD AND 100 PERSON X300.00 30,000.00
DRINKS
CATERING MANAGEMENT DECORATIONS   10,000.00
BUDGET DRAFTING INVITATION 100 PERSON X 150.00 15,000.00
100,000.00 X 10% = 10,000.00 /PROGRAM
+ 10,000.00_______________ SOUVENIR 100 PERSON X 70.00 7,000,00
110,00.00 x 15% =16,500.00 PHOTOGRAPHER   15,000.00
+16,500.00­­_______________ SOUND SYSTEM   5,000.00
126,500.00 grand total TABLES 25 PCS. X 30,00 750,00
CHAIRS 100 PCS. X 7.00 700.00
CLOWN   6,000.00
MAGICIAN /
HOST
CAKE/   3,500.00
CHOCOLATE
FOUNTAIN
CASH PRICES   5,000.00
MATERIALS    
NEEDED
TOTAL:   100,000.00
 

CHECKLIST
 
*FOOD AND DRINKS
*CLOWN, MAGICIAN AND HOST
*SOUND SYSTEM
*PHOTOBOOTH
*PHOTOGRAPHER
*TABLES AND CHAIRS
*CASH PRICES
*BALLONS DECOR
*CAKE AND CHOCOLATE FOUNTAIN
*SOUVENIR
 MEMORANDUM OF AGREEMENT

This agreement is made 3rd day of January year of 2022

Between: (the client )

Full Name: Mr/Mrs. Guardian

Phone no: 09054978351

Address: Little Tanauan Roxas Oriental Mindoro

Hereafter referred as the: (hiring agent)

Company Name: Padayon Beginner Catering Services

Phone no: 09674081739/09053558474

Address: Little Tanauan Roxas Oriental Mindoro

Hereafter referred to as the contractor,

Is consideration of payment in the amount of one hundred twenty six thousand five hundred pesos only (126,000.00). The contractor agrees begin the work
on February 25, 2022 and complete the described work on or before the birthday party begins. The 50% amount is needed to give to start the preparation.
And the rest amount must be given one day before the event end. The event need to do at exactly before on the date given by the client.

Description of the project (a detailed description of the work to be done including specific on material such as decoration, color and the product that we use.)
And including the service to be performed and the venue.

­_____________________ ___________________________________

Signature of the client signature of the event coordination