Import Export Process

ANIL GANDI Supdt of Customs

 Import Process at Nhava-Sheva

Receiving of IGM Details

Inward entry by Boarding Officer
Bill of
Receipt of Scanning list by Custom Department Entry
(BOE)
Uploading of IGM & Scanning list in CFS system filing
by CHA
Generation of Job Order

Placement of Job order in Respective terminal system

Manual Job Order submission to Gate Preventive Officer

Movement of Vehicle to port terminal with Form 13

Receiving EIR copy at terminal gate

 Import Process JNCH

Manual Job Order submission to Gate Preventive Officer

Receiving EIR copy at terminal gate

Loading of container at terminal

NO
Scanning of
Container
Mobile YES
R Scanning
Scanning

Container Scanning at Port Container Scanning at CWC D’Park

EIR Endorsement by Scanning EIR Endorsement by Scanning

Department and Gate PO Department

CISF Verification & Gate out from Port

Arrival of Container at CFS

 Import Process at JNCH

Arrival of Container at CFS

YES Follow Custom Hold

Hold Container Guidelines
NO
Scanning Image
Acknowledgement of receipt of container arrival at CFS Receipt at CFS

CHA Approaches CFS for custom examination Scanning Remark

Hold / Clear
Detail Entry in CFS system •Custom
Examination order
Seal Cutting Job Order generation •Examination order
forwarding
Seal Cutting & Examination under Custom •Shipping line /
•Stamp duty Supervision Examination DO
verification •Copy of BOE
•ICEGATE
verification Custom out of charge print and System entry for
for custom de-stuffing & loading of Cargo / Container
charge
 Import Process at HTPL
Custom out of charge print and System entry for de-stuffing & loading of
Cargo / Container

Payment of CFS Charges by CHA

Work Order generation for respective Delivery

Empty truck Gate In

Loading of De-stuffed cargo/ Container on trailor

Gate Pass generation & Endorsement by Custom PO

Container Gate-out from CFS

Custom document submission at MCD

Movement of empty container to Empty depot

 Export Process at JNCH

CHA files Shipping bill details to Customs and get Shipping bill number

CHA Brings EDI Checklist, Invoice & packing list at CFS

CHA approaches concerned forwarder for carting at CFS

Forwarder gives NOC to CHA

CHA Approaches Export warehouse Executive (EWE)

EWE Allocate space and Endorses EDI checklist

CHA carries the checklist to CFS for CFS system update

CFS verify the documents and update details in CFS system

CHA Pays CFS charges & returns to CFS for gate pass
 Export Process at JNCH

CHA Pays CFS charges & returns to CFS for gate pass

CFS provides 3 copies of Gate Pass & 2 copies of Export Work order

Security Checks the documents & allow Vehicle Gate In

CHA escorts vehicle to respective Warehouse (WH)

CHA provides One copy each to Labour Supervisor & WH

Carting of Goods at WH

WH surveyor take tally during carting of goods

WH Executive checks for Damages / Shortage of Goods and update tally

sheet

WH Executive update the tally in CFS System

CHA Takes receiving from WH Surveyor & EWE. Provide same to Custom
 Export Process at JNCH

CHA Takes receiving from WH Surveyor & EWE. Provide same to Custom

Custom Examine the goods and gives Let Export Order (LEO) to CHA

CHA provides the LEO to concerned forwarder for stuffing of goods

Forwarder approaches CFS Executive with request form & Custom

endorsement

Export Executive update the details in system & provide Stuffing Job Order

Forwarder provide Stuffing Job Order to CFS Surveyor for placement of

container

Forwarder gives Stuffing Job Order to CFS Labour supervisor for stuffing of
cargo

Stuffing of cargo & tally taken by surveyor

Forwarder approaches CFS executive for Container Load Plan (CLP)

 Export Process at JNCH

Forwarder approaches CFS executive for Container Load Plan (CLP)

Printing of CLP based on stuffing tally sheet

CLP endorsement by Customs, forwarder, CFS surveyor and executive

Payment of CFS Charges by Forwarders & prepare movement request

Movement request submitted to CFS executive & Job Order (JO) prepared

JO provided to Transporter along with CLP and Form 13 endorsed by Port Custom

Port Pre-advice by Transporter & loading of container for port movement

Container Gated Out from CFS and Survey of container at Out Gate

Container arrival at Port and Port Custom gives CLP endorsement to

Transporter

Port CLP Endorsement submission to Shipping line through forwarder

 BILL OF LADING
• Function:- 1.serves as Evidence of contract,
• 2. Receipt of goods by master,
• 3. Document of title to the goods
• 4. Quasi Negotiable instrument
 Bill of Lading
• Shipped BL
• Receipt for shipment
• Combined Transport BL
• Through BL( transshipment- 2 or more vessel)
• Clean BL
• Unclean BL
• Direct BL
S P E C I M E N B I L L O F E N T RY ( B / E )
 Types of Ships

• Fishing vessels
• Cable-laying Ships
• Research vessel/Survey vessel
• Service ships
• Merchant ships-. Passenger ship
• General cargo
• Bulk ships
• Nevy
• Coast Guard
• Immigration, Police, Joint sea Patrolling
 Arrival of vessel
• RULES OF AGENCY
• Port Agents(Ship related-local –Piltage,
bunkering, immigration, Cargo Related –filing
of IGM, Shipping Co Related- stores, cash,
business
• Liner Agents –skilled job, booking, sales,
space, container, issue of form 13, BL,
insurance, Delivery orders
 Arrival of Vessel
• PRIOR IGM
• Pre arrival Notification for Security (PANS)
 Verification

• (a) Deck Cargo Declaration/Certificate;

• (b) Copy of the Last Port Clearance;
• (c) Amendment Application; (when relevant)
• (d) Income Tax Certificate in case of Export Cargo;
• (e) Certificate for Nil Export Cargo;
• (f) Port Trust ‘No Demand’ Certificate;
• (g) Immigration Certificate;
• (h) Application for sign on/off crew; (when relevant)
• (i) Application for checking the baggage of crew who are
going to sign on;
 LIGHT HOUSE DUES

• Director General Light House & Light Ships

 THE SHIP’s CREW
• Master
• Chief Officer-supervise cargo handling
• Deck Officers/Second Officer (smooth navigation, Medical
attention, flags, meterelogy, fire fighting, life saving )
• Radio Officer
• Engineer Officer
• The Purser
• Crew
 -
• Vessels store list, crew list, private property list of
the members of the crew, in case of passenger
ship a list of all disembarking/embarking
passengers at the port and in transit to other
foreign/indian ports, list of same bottom cargo,
deck cargo, currency declaration, arms and
ammunitions on board, list of permissible
dangerous drugs for the use of the vessel and its
crew. all the fresh supplies of bonded stores
 Sealing of Bond
• Import Store (Retention on board
Regulations,1963). Notification No. 57-
Cus,dated 1st February,1963) REGULATION
1963
• The Indian Telegraph Act, 1985 (Circular
No.37/2010-Cus.VI)
• Granting Entry Inward(section 31(1) of C.A.,
1962 /Outward in the EDI System( section 39
of C.A., 1962):
• Stream discharge- Boat Note
• Sludge oil
• Port clearance
• Ullage
• General supervision
 IMPORT NOTING
• Major Amendments
• Addition of extra entries / Lines numbers in IGM
• Amendment in the quantity of goods already declared
• Changing the date of the Bill of Lading mentioned in
the IGM
• Changing the importers / consignee’s name
• Commodity description
• Conversion of general decscrIption of goods from
cargo to un-accompanied baggage and vice-versa
 Import noting
• Minor amendments
• Changing the importers address only
• Correcting any spelling mistakes
• Conversion from one unit of measurement to another
• Change in the container number (only alphabetic prefix and the last 10 th numerical)
• Change / addition of marks and numbers
• Conversion from local to TP / SMTP and vice versa
• Port of loading
• Size of containers (provided there is no change in the weight of the consignment)
• Port of discharge
• Type of packages
• No of packages (provided there is no change of weight)
• Seal number
 BILL OF LADING
• Function:- 1.serves as Evidence of contract,
• 2. Receipt of goods by master,
• 3. Document of title to the goods
• 4. Quasi Negotiable instrument
 Bill OF Lading
• Shipped BL
• Receipt for shipment
• Combined Transport BL
• Through BL( transshipment- 2 or more vessel)
• Clean BL
• Unclean BL
• Direct BL