Exploring Microsoft Office 365

Introductory

Chapter 1
Introduction to Excel

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Learning Objectives (1 of 2)
1.1 Explore the Excel Window
1.2 Enter and Edit Cell Data
1.3 Create Formulas
1.4 Manage Columns and Rows
1.5 Select, Move, Copy, and Paste Data
1.6 Apply Cell Styles, Cell Alignment, and Font Options

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Learning Objectives (2 of 2)
1.7 Apply Number Formats
1.8 Manage Worksheets
1.9 Select Page Setup Options
1.10 Preview and Print a Worksheet

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Introduction
Spreadsheet—electronic file consisting of a grid of columns
and rows that:
• Organizes related data
• Displays results of calculations
• Enables interpretation of quantitative data for decision
making

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Exploring the Excel Window (1 of 4)
• Worksheet—spreadsheet containing:
– Descriptive labels
– Numeric values
– Formulas
– Functions
– Charts
• Workbook—collection of one or more related worksheets
contained within a single file

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Exploring the Excel Window (2 of 4)

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Exploring the Excel Window (3 of 4)

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Exploring the Excel Window (4 of 4)

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Entering and Editing Cell Data (1 of 7)
• Text—combination of letters, numbers, symbols, and
spaces
• AutoComplete—searches for and automatically displays
any other matching text

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Entering and Editing Cell Data (2 of 7)

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Entering and Editing Cell Data (3 of 7)

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Entering and Editing Cell Data (4 of 7)

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Entering and Editing Cell Data (5 of 7)

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Entering and Editing Cell Data (6 of 7)

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Entering and Editing Cell Data (7 of 7)

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Creating Formulas (1 of 4)

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Creating Formulas (2 of 4)
Order Description Symbols
1 Parentheses ()
left parenthesis right parenthesis

2 Exponentiation ^

3 Multiplication and Division * and / (respectively)

asterisk and forward slash (respectively)

4 Addition and Subtraction + and - (respectively)

positive and negative (respectively)

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Creating Formulas (3 of 4)

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Creating Formulas (4 of 4)

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Managing Columns and Rows (1 of 4)

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Managing Columns and Rows (2 of 4)

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Managing Columns and Rows (3 of 4)

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Managing Columns and Rows (4 of 4)

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Selecting, Moving, Copying, and
Pasting Data (1 of 3)

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Selecting, Moving, Copying, and
Pasting Data (2 of 3)

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Selecting, Moving, Copying, and
Pasting Data (3 of 3)

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Applying Cell Styles, Cell Alignment,
and Font Options (1 of 7)
• Cell style—collection of format characteristics that provides
a consistent appearance
• A cell style controls:
– Font
– Font color and size
– Borders
– Fill colors
– Alignment
– Number formatting

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Applying Cell Styles, Cell Alignment,
and Font Options (2 of 7)

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Applying Cell Styles, Cell Alignment,
and Font Options (3 of 7)
Option Results
Merge & Center Merges selected cells and centers data into one cell.
Merge Across Merges the selected cells but keeps text left aligned or
values right aligned.
Merge Cells Merges a range of cells and keeps original alignment.

Unmerge Cells Separates a merged cell into multiple cells again.

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Applying Cell Styles, Cell Alignment,
and Font Options (4 of 7)
• Alignment—indicates how data are positioned in the
boundaries of a cell
• Horizontal alignment—specifies the position of data
between the left and right cell margins
• Vertical alignment—specifies the position of data between
the top and bottom cell margins
• Wrap text—word-wraps data on multiple lines within a cell

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Applying Cell Styles, Cell Alignment,
and Font Options (5 of 7)

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Applying Cell Styles, Cell Alignment,
and Font Options (6 of 7)

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Applying Cell Styles, Cell Alignment,
and Font Options (7 of 7)

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Applying Number Formats (1 of 4)
Format Style Display
General The default number format.
Number A number with or without the comma separator and with any number
of decimal places. Negative numbers can be displayed with
parentheses and/or red.
Currency Format A number, the dollar sign immediately to the left of the number, a
comma for every three digits on the left side of the decimal point,
and two digits to the right of the decimal point. Negative values are
preceded by a minus sign. Zero displays as $0.00.
Accounting A number, the dollar sign on the left side of the cell, a comma for
Number Format every three digits on the left side of the decimal point, and two digits
to the right of the decimal point. Negative values are enclosed in
parentheses by default. Zero
displays as a dollar sign and a hyphen.

Comma Style The Comma Style formats with a comma for every three digits on
the left side of the decimal point and displays two digits to the right
of the decimal point.
Date A serial number formatted as a date.

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Applying Number Formats (2 of 4)
Format Style Display
Time A number formatted for time.
Percent Style The Percent Style formats a value as if it was multiplied by 100 and
with a percent symbol.
Fraction A number formatted as a fraction.
Scientific A number as a decimal fraction followed by a whole number exponent
of 10; for example, the number 12345 would display as 1.23E+04.

Text Treats data as text, even if it contains numbers.

Special A number with editing characters, such as the parentheses and hyphen
in a phone number, hyphen in a Zip Code+4, and the hyphens in a
Social Security number.

Custom Predefined customized number formats or special symbols to create

your own customized number format.

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Applying Number Formats (3 of 4)

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Applying Number Formats (4 of 4)

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Managing Worksheets (1 of 2)

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Managing Worksheets (2 of 2)

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Selecting Page Setup Options (1 of 5)

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Selecting Page Setup Options (2 of 5)

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Selecting Page Setup Options (3 of 5)

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Selecting Page Setup Options (4 of 5)

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Selecting Page Setup Options (5 of 5)

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Previewing and Printing a Worksheet
• Backstage view—displays print options and the worksheet
in print preview mode
– You can specify the number of copies to print and
which printer
– You can specify what to print
▪ Print Active Sheets
▪ Print Entire Workbook
▪ Print Selection
▪ Specify which pages to print

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Copyright

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