Multimedia Project Management

Module 2

Topics Covered
Definitions: Project and Project Management Triple Constraint Six Phases of Project Project Management Tools and Techniques Project Management Team Group Activity

Introduction
Multimedia is so people-intensive, so the management of people- their creative talents experience, and expertise is a critical skill.

What is a Project?
A project is a temporary endeavor undertaken to accomplish a unique purpose A project has a beginning and an end, and is carried out to meet established goals within cost, schedule, and quality objectives.

What is Project Management?

Project management optimizes the resources necessary to successfully complete the project.  Skills and Talents  Team of people  Facilities, tools, equipment  Information systems  Techniques  Money

Project Management is:

Project management is no small task. Project management has a definite beginning and end. It is not a continuous process. Project management uses various tools to measure accomplishments and track project tasks. These include Work Breakdown Structures, Gantt charts and PERT charts. Project management reduces risk and increases the chance of success.

Triple Constraint
Every project is constrained in different ways by its scope, time, and cost goals. And Quality is the central theme. These limitations are sometimes referred to in project management as the triple constraint.
Cost Scope

Quality Time

Triple Constraint
Scope  What is the project trying to accomplish?  This defines the project in its entirety.  Scope of work is composed of all the requirements specified to complete the project.

Triple Constraint
Time goals How long should it take to complete? Prioritize tasks and identify the sequence of activities for an optimum work flow. A better used Time Management technique is to create a Work Breakdown Structure (WBS).

Triple Constraint
Cost goals What should it cost?


  

Manpower (labor) expense  In-house  outsource Material cost Resources Recurring costs  rent, electricity, etc.

     

Commissions Contingency cost Profit margin Communication expense Transportation expense Etc.

Good objectives are SMART

SMART is an acronym commonly used in project planning. These criteria can be used to set and assess objectives, acting as a checklist to ensure quality. pecific Significant, simple easurable Meaningful, manageable chievable Attainable, actionable, appropriate elevant Realistic, results oriented, rewarding ime bound Time-based, trackable, timetabled

Good objectives are SMART

This could include the project scope description, which often includes details about what is not included in the project.

Specific tasks have specific timelines. It is useful to know when tasks have been completed and objectives have been met.

Good objectives are SMART

Achievable objectives ensure that everything is in place and that if the person does not reach the goals they cannot reasonably point the finger elsewhere.

Objectives should also add useful value within the context where they are being set, being aligned with strategies and higher goals.

Good objectives are SMART

Every aspect of the project should be limited to a timeline (schedule) indicating what is required and when. Giving a time scale adds appropriate sense of urgency and ensures that the objectives do not dribble out over an unreasonably long timescale.

Six Phases of Project

Clos re
Exec tion

Monitoring & Control

Pl nning Initi tion Definition

Specific tion

Design

Prod ction/ Implementation

Review and Eval ation

Delivery/ Implementation

Six Phases
1. Project Definition Defining the goals, objectives and critical success factors for the project. 2. Project Initiation Everything that is needed to set-up the project before work can start. 3. Project Planning Detailed plans of how the work will be carried out including time, cost and resource estimates.

Six Phases
4. Project Execution
Doing the work to deliver the product, service or desired outcome.

5. Project Monitoring & Control

Ensuring that a project stays on track and taking corrective action to ensure it does.

6. Project Closure
Formal acceptance of the deliverables and disbanding of all the elements that were required to run the project.

Project Management Tools and Techniques

Project management tools and techniques assist project managers and their teams in carrying out work in all areas.  Work Breakdown Structure (scope)  Gantt charts (time)  Cost estimates (cost)

Project Management Tools and Techniques

Work Breakdown Structure (WBS)  It is the foundation of project planning.  The what of the project.  The WBS is not a description of the processes followed to perform the project nor does it address the schedule that defines how or when the deliverables will be produced, but rather is specifically limited to describing and detailing the project s outcomes or scope.

Work Breakdown Structure

Project Name

Initiation

Implementation

Objectives

Specifications

Evaluation

Using Work Breakdown Structure

The WBS is commonly used at the beginning of a project for defining project scope, organizing Gantt schedules and estimating costs. WBS elements are usually numbered, and the numbering system may be arranged any way you choose.

Project Management Tools and Techniques

Gantt charts are horizontal bar charts that graphically display the time relationship of the step of the project Different types of Gantt charts http://www.ganttchart.com/Examples.html http://www.projectsmart.co.uk/creating-a-gantt-chartusing-excel.html

Sample Gantt Chart

Typical Multimedia Projects

Animation production
Feature film Animated short TV commercial

Game development
3D vs 2D Choice of platform (console, pc, web, )

Web design

Group Activity: SDA Advertisement

Initial Requirements
5 members in a group to represent as the ff.: Project Manager Audio and Visual director Photographer Layout Artist Researcher ALL ORIGINAL materials will be used Open to all multimedia applications

Group Activity: School Commercial

Guidelines
Write a two paragraph description of the project. Create a detailed work break down chart for the project. List the team members that will be required for the project. For each of the major tasks, make notes as to what team members will need to be involved.

Group Output
Project Outline WBS Narrative description of the Project

Send outputs to [email protected]

Sample only
Project Name

member1

member2

member3

Objectives

Research

Software application

Goals

documentation

Etc.

Sample only

1.Specification 1.1 Objectives and Goals 1.2 Task distribution 2. Design 2.1 story board 2.1.1 photographs 2.1.2 layout
Objectives and Goals Member1 (Specifications)

Project Name

Member2 (Design)

Scope

Story board

Photographs

Layout

Sample only
1. m m r1 1.1 O j ctiv s and goals 1.2 scop 2. m m r2 2.1 r s arch 3. m m r3 3.1 d sign 3.1.1 story oard 4. m m r4 4.1 docum ntation
Project Name

member1

member2

member3

Objectives and goals

Research

storyboard

scope

Objectives and goals

Research

Narrative format
Introduction Narrative description of the project at least 2 paragraphs. Objectives . Goals . Etc. What the project is all about? Why come up with this project? Group Members List members in alphabetical order in LASTNAME, FIRSTNAME format along with respective positions (Photographer, researcher, etc.) Example: VENTUS, MARK STEVEN Layout Artist

End of Presentation