Management Systems for Educational

Organizations based on ISO 21001:2018

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 In House Team

Chaminda Karunanayake
Sugath Hettiarachchi Madusha Sewwandi
-Director Business
-Director System -QA & Project Lead-
Development – (HND-Food Science)
(MSc Herriot Watt, MBA-USQ, PhD implementation-
candidate (Sri Jaya)) (DOSH, DQA, Lead Auditor EMS,QMS,
OHMS, BSc-Colombo)

Isuru Denagamage
-Marketing & Brand Asheni Silva Pravinda Bhagya
Executive -Compliance Specialist- -Consultant-
(BSc (Hons) in Agriculture, PGdip (LLB-UK, LLM-Candidate) BSc, MSc, PhD(Candidate-Aus)
Marketing (SLIM) ) Copyright, WINyana Transformation PLC,
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 Our Experience

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TOPICS TO COVER TODAY

Introduction to ISO 21001:2018 certification

Why EOMS?

Principles of EOMS

Benefits of EOMS

Structure of ISO 21001:2018

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 What is ISO 21001: 2018?

ISO 21001:2018 standard is the internationally recognized best

practice framework for an Educational Organizations Management
System (EOMS).

This standard acts as a common

management tool for organizations
providing educational products and
services capable of meeting learners'
and other beneficiaries'
requirements.

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 WHAT IS ISO 21001:2018 CONT..
ISO 21001 EOM is based on ISO 9001 - Quality Management
System, but it provides a specific framework for educational
organizations that aim to enhance the satisfaction of their learners
by improving the educational processes and ensuring conformity
to learners’ requirements.

The standard can be applicable to all

organizations that provide a
curriculum for the development of
knowledge, skills and attitudes by
means of different lecturing
methods. ISO
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 Why EOMS ?

Education is a fundamental need for everyone in the society.

Hence, it is essential to maintain good quality of education
delivered by the educational organizations.

The ISO 21001 certification will enable you to provide educational

services in a more effective and efficient manner.

By becoming ISO 21001 certified, you can

demonstrate to the interested parties that you are
committed towards improving your educational
system to an international standard.
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 11. EOMS Principles

I. Focus on learners and other VII. Relationship management;*

beneficiaries;*
VIII. Social responsibility;
II. Visionary leadership;*
IX. Accessibility and equity;
III. Engagement of people;*
X. Ethical conduct in education;
IV. Process approach;*
XI. Data security and protection.
V. Improvement;*

VI. Evidence-based decisions;*

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 a) Focus on learners and other beneficiaries
Sustained success is achieved when an educational
organization can address the requirements of
every learner, while at the same time attracting
and retaining the confidence of other beneficiaries
such as employers, parents and governments.
Successful organizations work to ensure that every
learner performs to their highest potential.

b) Visionary leadership;
Creation of unity of purpose and the direction and engagement of
people enable an organization to align its strategies, policies,
processes and resources to achieve its objectives. Involvement of
learners and other beneficiaries in the leadership ensures a
continuous focus on their needs, and avoids a disconnect
between people engaged by the organization and those served by
it.

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c) Engagement of people;
Creation of unity of purpose and the direction and
engagement of people enable an organization to align its
strategies, policies, processes and resources to achieve its
objectives. Involvement of learners and other beneficiaries
in the leadership ensures a continuous focus on their needs
and avoids a disconnect between people engaged by the
organization and those served by it.

d) Process Approach
The EOMS consists of interrelated processes.
Understanding how results are produced by this
system enables an organization to optimize the
system and its performance.

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e) Improvement;
Improvement is essential for an organization to
maintain current levels of performance, to react
to changes in its internal and external conditions
and to create new opportunities.

f) Evidence-based decisions;
Decision-making can be a complex process and it always
involves some uncertainty. It often involves multiple types
and sources of inputs, as well as their interpretation,
which can be subjective. It is important to understand
cause and effect relationships and potential unintended
consequences. Facts, evidence and data analysis lead to
greater objectivity and confidence in decision making.
Particularly, decisions on which facts to teach have lasting
consequences on learners and society.
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g) Relationship management;
Relevant interested parties influence the
performance of an organization. Sustained success
is more likely to be achieved when the organization
manages relationships with all of its interested
parties to optimize their impact on its performance.
Relationship management with its provider and
partner networks is of particular importance.

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h) Social responsibility
Based on the definition of social responsibility in ISO 26000, an
educational organization is responsible for the impacts of its
decisions and activities on society, economy and the environment,
through transparency and ethical behavior that:
— contributes to sustainable development, including quality
education for all, health and safety, as well as the welfare of
society;
— takes into account the expectation of interested parties;
— is in compliance with applicable law and consistent with
international norms of behaviour;
— is integrated throughout the organization and practices in its
relationship.

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i) Accessibility and equity
Educational organizations need to ensure that
the widest possible pool of people can have
access to their educational products and
services, subject to their constraints and
resources. They also need to ensure that all
learners can use and benefit from those
products and services in an equitable manner.

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j) Ethical conduct in education;
For sustained success, organizations need to project
an image of integrity (honesty and fairness) in
dealing with all interested parties. Staff of the
organization should hold themselves up to the
highest standards of professionalism in all their
dealings

k) Data security and protection.

Successful organizations will create confidence by
ensuring confidentiality, integrity and availability
of data by identifying threats and vulnerabilities
of their activities, and setting controls to prevent
and mitigate those threats and vulnerabilities.

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 Benefits of EOMS

 Improve your education management system in parallel with world

class education organizations

 Enhance the reputation of your institution

 Promote equal opportunities for students regardless of their religious

background, ethnic or cultural origin, gender, ability/disability

 Encourage diversity

 Provide personalized training and effective response to all learners

 Stimulate creativity and innovation

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 BENIFITS of EOMS CONT..
 Make education more accessible (physical or online settings)

 You will be embarked into a continual improvement process

monitoring align with the vision and towards the interests of all stake

holders

 Waste reduction and cost saving

 Effective response to special need (SET)

 Aligned with other ISO standards and guide documentations

 Increased efficiency and effectiveness

EOMS - DETAIL

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• Better alignment of objectives and activities with policy (including mission
and vision)

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High Level Structure of ISO -X

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Clause 4: Context of the organization

4.1 Understanding the

Organization and its
context

4.4 Management 4.2

system for 4. Context of Understanding the
educational the needs and expectations
organizations (EOMS) Organization of interested parties

4.3
Determining the scope
of the management
system for educational
organizations
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Clause 5: Leadership

5.1 Leadership 5.2

& Commitment
Policy

5.3
Organizational
Roles ,
Responsibilities
& Authorities

5. Leadership
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 Clause 6. Planning

6.2 Educational
organization
objectives and
planning to
6.1 Actions achieve them
to address
6.3 Planning of
risks & changes
opportuniti
es

Planning

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 Clause 7: Support

7.1 resources

7.5
Documented 7.2
Information Competence

Support

7.4
7.3 Awareness
communication

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 Clause 8 : Operation

8.1 Operational
planning and
control 8.2
8.7 Control of Requirements
nonconforming for the
outputs educational
products and
services

8.6 Release of Operation 8.3 Design and

development of
the educational
the educational
products and
products and
services
services
8.4 Control of
8.5 Delivery
externally
of the
provided
educational
processes ,
products and
products and
services
servicesPLC,
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Clause 9: Performance evaluation

9.1 Monitoring,
measurement,
analysis and
evaluation

Performance
9.3 Evaluation 9.2
Managemen Internal
t Review Audit

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Clause 10: Continual Improvement

10.1
Nonconformit
y and 10.2 Continual
corrective improvements
action
10.3
Opportunities
for
improvements

Continual
Copyright, Improvement
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PDCA CYCLE

EOMS - PDCA
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“Quality is never an
accident; it is always
the result of
intelligent effort.”

– John Ruskin

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 References

 ISO 9000:2015, Quality management systems — Fundamentals and

vocabulary

 ISO 9001, Quality management systems — Requirements

 ISO 45001:2018 Occupational Health and Safety

 ISO 10002, Quality management — Customer satisfaction — Guidelines for

complaints handling in organizations

 ISO 14001:2015, Environmental

Management Systems

 ISO 27001:2005, Environmental

Management Systems

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 011 2576616 , 0777 169339, 071 600 4411

[email protected],
[email protected]

No. 20, Kothalawala Avenue, Colombo 04.

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