Micro Computer Application

Microsoft PowerPoint

Training Department

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 Course Objectives
 Getting Started and appreciating PowerPoint
 Understand the main features of Microsoft

PowerPoint (Screen)
 Creating and Saving Presentations

 Adding Contents

 Working with Text

 Color Schemes

 Graphics

 Slide Effects

 Master Slides

 Saving and Printing

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 Use of Microsoft PowerPoint

• This is the powerful presentation program

• It is a presentation software from
Microsoft.
• Used to display "slides" during face-to-face
meetings and presentations

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 Getting Started with Ms PowerPoint
There are several ways which you can use to Start
Microsoft PowerPoint
1st Option
• Click Start Button
• Highlight All Programs
• Highlight Microsoft Office
• Click Microsoft Office
PowerPoint 2003

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 Getting Started with Ms PowerPoint
2nd Option

If there is a shortcut to Microsoft PowerPoint on

the Desktop

Double Click this Icon

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 Getting Started with Ms PowerPoint
3rd Option

• Click Start Button

• Click Run Command,Run box will open

powerpnt

Type
“powerpnt.exe”
• Click OK Button or press enter key
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 Open an Existing Presentation
• Select this option to
open a Power Point
presentation that
already exists.
– Select the folder the
file is located in from
the Look in: drop-
down menu and
highlight the file on
the list.
– Click Open to open
the presentation.

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 Views
• Power Point gives you four screen
layouts for constructing your
presentation in addition to the Slide
Show.
• You can select the page view by
clicking the buttons just above the
formatting toolbar at the bottom of
the page.

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 Views Cont…

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 Creating a New Presentation
• Choose the File menu
• Click New
• In the General Tab
– Click Blank Presentation
OR
– Click AutoContent Wizard
– Click Ok
OR
– Click the New Icon on the Standard toolbar
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 Creating a New Presentation
The dialog box shown below will appear
Select Blank Presentation
Click Ok

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 Creating a New Presentation
• The dialog box will appear as shown below
giving you an option for choose the desired
Slide Layout
• Select the Title slide
• Click Ok

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 Creating a New Presentation
• The lower left corner of the screen indicates
Slide 1 of 1
• Your screen looks like the one below

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 Saving a Presentation

• Click-on File Menu

• Click-on Save as
• In the upper left corner of the window that appears you
will see a Save in

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 Inserting a new slide
 Inserting a new slide into the
presentation:
– In the Outline window,
– Select the slide you want the new slide
to appear after by clicking the slide's
number.
– Select Insert menu
– Click New Slide from the menu
OR
– Click the new slide button on the
standard toolbar.
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 Bulleted Lists on Design Templates

• Bulleted lists allow you to clearly display the

main points of your presentation on slides.
• The text boxes on design templates already
include bulleted lists.
– Click the place holder on the slide to begin adding
text
– Press the ENTER key to return to the next line and
add a new bulleted item.
– To go to the next line without adding another
bullet, hold down the SHIFT key while pressing
ENTER.

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 Numbered List
• Follow these steps to create a
numbered list:
– Create a text box.
– With the text box selected, choose
Format menu
– Click Bullets and Numbering from
the menu
– Click the Numbered tab at the top of
the Bullets and Numbering window.

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 Numbered List
 Change the size of the
1.                                                                                                                               
numbers by changing
the percentage in
relation to the text.
 Choose a color for the
numbers from the
Color menu. Click
More Colors for a
larger selection.
 Change the Start at
value if the numbers
should not begin with 1.
 Select one of the the
seven list types shown
and click OK.

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 Formatting Text
• Select the text that will be formatted by
highlighting the text either on the outline or
on the slide.
– Choose the Font
– Click Font
OR
– Right-click on the highlighted selection
– Select Font from the popup shortcut menu
• From the Font dialog box
– Select a font face, size, style, effect, and color.
Click the Preview button to see how the changes
will appear on the slide before making a decision.

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 Replace Fonts
• Design templates have a
preset font that you may
want to change or you may
want to change the font
used on for the entire
presentation for a number of
reasons. This can be

 
accomplished quickly using
the Replace Fonts feature.
– Select Home menu
– Select Replace                                                                                        

– Click Replace font

– Choose the font you want
to Replace from the
replace box
– Choose the replacement
font in the With box
– Click the Replace
button.
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 Line Spacing
• Change the amount of space
between lines in a text box by
selecting
– Home menu
– Click Line Spacing
• Line spacing
– Select the amount of
vertical space between
lines. A value of "1" is equal
to single spacing and "2" is
double spacing.

• Before paragraph and After

paragraph
– This value will determine
the amount of vertical space
before and after each
paragraph in a text box.

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 Changing Case
• Change the case of the
characters in a
paragraph by selecting
– Format menu
– Click Change Case from
the menu without having
to retype the text.
• Sentence case -
Capitalizes the first
letter of the first word
in each sentence.

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 Changing Case Cont..
• Lowercase and Uppercase -
Changes the case of all the letters.
• Title case - Capitalizes the first
letter of every word and reduces the
rest to lowercase.
• Toggle case - The opposite of Title
case, it makes the first letter of
every word lowercase and capitalizes
the remaining letters.

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 Graphics (WordArt)
• Choose a Word Art
style from the listing
and click OK.

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 Graphics (WordArt)
• Enter the text in the
Your Text Here box
and choose the font,
size, and style for the
text. Click OK.

• Use the white box

handles around the
word art to resize it on
the slide.
• Drag the yellow
diamond handle to
change the shape of
the text. To revert back
to no shape, double-
click the diamond.
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 Slide Animation
 Several animations for
slide objects are
available through the
drop-down menus on
the menu bar.
 First, select the text box
or graphic that will be
animated.
 Select Slide Show
 Select Preset
Animation
 Choose from one of the
options. To select a
different animation or
turn the animation off

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 Slide Animation
 Select the
appropriate choice
from the same
menu. For more
options, follow the
procedure below:

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 Slide Animation
 Click Animations click Custom
Animation from the menu
 Select the object on the slide that will
be animated from the Check to
animate slide objects list.
 Under the Effects tab
 select the animation type (or select
"No Effect" to turn an animation off)
and direction from the drop-down
menus and select a sound if you wish.

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 Slide Animation
– Select an After animation effect if the text
should change colors after the animation
executes.
• Color palette –
– Select one of the color swatches or click More
Colors for a larger selection. The text will
change to the selected color when the mouse
is clicked during the slide show.
• Don't Dim –
– This option erases all After Animation effects.
• Hide After Animation –
– Text will be immediately erased after the
animation is completed.

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 Slide Animation
• Hide on Next Mouse click
– The text will be erased when the mouse is clicked.
• Choose the style of displaying the text under
the Introduce text section. The drop-down
menu provides options for displaying the
characters for each bulleted item.
– Select "All at once" for the text to appear
immediately, "by Word" for the text to appear one
word at a time, or "by Letter" for a typewriter
effect that displays one letter at a time.

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 Slide Animation
– Click the Order & Timing tab to alter the
order that the objects appear on the slide.
– Highlight the object in the Animation order
box
– Click the Move arrows to move the object's
position within the animation sequence.
• Under Start animation
– choose "On mouse click" to activate the
animation by clicking the mouse or
"Automatically" for the animation to execute
after a set number of seconds.

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 Slide Animation
• Click the Preview
button at any time
to preview the
animation on the
slide and click OK
when finished.

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 Animation Preview
• Select Slide Show
menu
• Click Animation
Preview from the
menu to view the

 
Animation Preview
window.
– Click anywhere within
                                              

this window with the

mouse to preview the
animations that have
been set.
• To hide the window
– Click the x close button
in the top, right corner.

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 Slide Master
• Change the style of all slides in the
presentation by changing the
properties on the Slide Master.
• Each Design Template has its own
Slide Master that can be altered.
• If you create slides from scratch, a
consistent style can be added to the
presentation by formatting the Slide
Master.

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 Slide Master
 Select View Menu
 Select Master
 Click Slide Master
from the menu

 Format the master

slide just as you would
format a regular slide
by formatting text,
formatting lists,
adding background
patterns and effects,
and setting footers.

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 Closing a Slide Master
 Click the Close button on the
Master toolbar to quit editing the
master slide and return to the
presentation.

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 Headers and Footers
 Add the date and
time, slide numbers,
and other footer
text to the master
slide from the
Header and Footer
window.
 Select View menu
 Select Header and
Footer... from the
menu

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 Headers and Footers
 Check the Date
and time box to
add this feature to
the slide.
 Select Update
automatically to
always display the
current date and
time
 OR click Fixed and
enter a date that
will not change in
the text field
provided.

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 Headers and Footers
 Check the Slide
number box to add
this feature to the
slides.
 Click the Footer
box and add other
text to the footer
area of the slide.
 Check the Don't
show on title slide
box to hide these
features on the title
slide of the
presentation.

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 Headers and Footers
 Click the Notes
and Handouts tab
to make the same
changes to notes
and handouts
pages.
 Click Apply to All
to add the changes
to every slide or
Apply to add only
to the current slide.

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 Slide Numbers
• To add the slide numbers in a fixed
position on the slide, use the Header
and Footer window detailed above.
• The slide number can otherwise be
added anywhere on the slide by placing
the cursor or the text box where the
slide number should appear
– select Insert menu
– Click on Slide Number from the menu

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 Date and Time
• A date and/or time
can also be added
using the Header
and Footer window
or anywhere else on
the slide.
– Place the cursor
where the date and
time should appear
on the slide
– Select Insert menu
– Select Date and
Time from the menu

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 Date and Time
– Select a format from
the Available
formats box and
click Update
automatically if this
feature should
always be updated to
reflect the current
date and time.
– Click OK to finish.

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 Save as Web Page
• Presentations can be saved by selecting
File|Save from the menu bar.
• However, if you want to post Power Point
presentations on the Internet, you may
want to save them as web pages so
students and other visitors to your web
site can view the presentation even if they
do not have Power Point installed on their
computers.
– Select File menu
– Click Save As Web Page from the menu

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 Save as Web Page
– Choose your web page directory on the
network from the Look in: drop-down
menu and name the file in the File
name: box.
– Click Save to save the presentation in
web format.

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  Select File menu Print
 Click Print from the
menu to print the
presentation.
 Print range –
 Select All to print all the
slides in the presentation
 Current slide to print
only the current slide
 OR enter slide numbers
in the Slides field to
print only certain slides.
 Copies –
 Enter the number of
copies of each slide
specified in Print range
 Check the Collate box if
necessary.

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 Print
• Print What -
– Slides prints a full-page slide on each
page.
– Handouts prints as many slides as you
designate on each page.
– Notes Page prints one slide with that
slide's notes on each page
– Outline view prints the outline of the
presentation
– Click OK to print.

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 Last Exercise
• The following Exercise requires you to
complete various tasks for an Internet
company. You will be formatting the
presentation, adding charts and images
and preparing the slide show for
presentation. You will need to open the
Exercises folder before you start the
exercise. To start the Exercise click
this link
•

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