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Mail Merge

This document discusses how to perform a mail merge in Microsoft Word. It explains that a mail merge combines a master document with a data source to automatically generate individual documents for multiple recipients. The data source can be an Excel spreadsheet or Access database. The mail merge wizard guides the user to select the master document and data source, then insert merge fields into the master document. Individual documents are generated by merging the data from each record in the source file into the master document. Queries can also be used to filter the data source before merging.

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Shah Az
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61 views8 pages

Mail Merge

This document discusses how to perform a mail merge in Microsoft Word. It explains that a mail merge combines a master document with a data source to automatically generate individual documents for multiple recipients. The data source can be an Excel spreadsheet or Access database. The mail merge wizard guides the user to select the master document and data source, then insert merge fields into the master document. Individual documents are generated by merging the data from each record in the source file into the master document. Queries can also be used to filter the data source before merging.

Uploaded by

Shah Az
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
You are on page 1/ 8

ICT IGCSE

Mail Merge

A mail merge document is designed to be sent to many people. The


document consists of two components:
Chapter 17: Document Production

• Master Document
• Source file containing the data (Spreadsheet or Database)
• Data from the source file (names and addresses) is combined with the
Master document so that key fields do not need to be typed one by one.
• This will save time and reduce the chance of errors in the document.

Source Data Master Document

WWW.YAHMAD.CO.UK
ICT IGCSE
Mail Merge

• For a mail merge you need a master Word Document

• Data Source : Which will contain the recipient data


Chapter 17: Document Production

• Excel (Workbook/CSV)
• Access (Table/Query)

Task 1
1) Open the Master
Document

2) Click Mailings
>> Start Mail Merge
>> Step by Step Mail
Merge Wizard

WWW.YAHMAD.CO.UK
ICT IGCSE
Mail Merge

Task 2:
Chapter 17: Document Production

The mail merge wizard will


start.

Click on Next.
WWW.YAHMAD.CO.UK
ICT IGCSE
Mail Merge

Task 3:
Chapter 17: Document Production

1) Use the current document and click next


2) Browse and select the recipient data
source

WWW.YAHMAD.CO.UK
ICT IGCSE
Mail Merge

Task 4:

The recipient data source is


Chapter 17: Document Production

shown.

Double check if the data


source is correct before
clicking on Ok.

If a record is not required then


you can untick the option.

WWW.YAHMAD.CO.UK
ICT IGCSE
Mail Merge

Task 5:
Chapter 17: Document Production

Click on Next to Write your


letter

Then Insert the Merged


Fields in the appropriate
place

This is know as the master document.


Fields will show as:
You may have to evidence this. <<field>>

WWW.YAHMAD.CO.UK
ICT IGCSE
Mail Merge

Task 6:
Chapter 17: Document Production

You can then preview all of the merged letters by clicking on the
backward or forward buttons at the top of the page.

WWW.YAHMAD.CO.UK
ICT IGCSE
Mail Merge

Linking to a Database Query


Chapter 17: Document Production

Sometimes you may have filter


(query) data from a data source.

1) Import CSV into a database


application and run the
required query.

2) Save the query

3) Merge the query to your master


document

WWW.YAHMAD.CO.UK

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