Meaning of SAP

Introduction to SAP FICO

 A P
SFI CO
ERP
E-Enterprise
R-Resource
P-Planning
Sap
System application and products in data processing
1972
ECC 6.0 and EHP 7
Evaluation of the SAP
1972 SAP R/1 Suite
1980 SAP R/2 Suite
1990 SAP R/3 Suite
Application Department
FI
HR
Sales
SAP
Purchasing
Production
etc
Architecture of SAP
Data bases layer
Application layer Backend

Presentation layer frontend

Backend frontend

Data Applicatio PC1 Corporate office

Bases n layer
layer PC2 Plant
PC3 Company code 1
PC4 Company code 2
SAP R/3 System Architecture
(Contd...2)

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 Technical ABAP Programmers

SAP
consultant Basic
Installation,
monitoring

Functional FICO
consultant SD
Business process, MM
Domain knowledge
REAL ESTAE
B.Com, MBA
HRM
QM
 SAP Modules SD – Sales and Distribution

MM – Materials
FI – Financial Accounting

Management SD FI
CO – Controlling
MM CO
PP – Production Planning AM – Asset Management
PP AM

SAP R/3 HR
QM
QM – Quality PM WF HR – Human Resources
Management
PM – Plant Maintenance WM PS WF – Workflow

WM – Warehouse
PS – Project System
Management

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Financial Accounting(FI) Bank Management
Foreign exchange of secureties
management and loans
Finance information Cash management
system and forecast

Accounts Accounts
payable receivable
Bank
accounts
Payables
Receivables
General Ledger

Extended General Ledger Credit

Invoice
verification management
Consolidation

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SAP FI Configuration step by step
Enterprise Structure
Accounts Payable
Accounts Receivable
Bank Account
Assets Accounts
Financial Statement Versions
FI With MM And SD Integration
Enterprise Structure (basic setting)
SAP
Group Company

Company Company
code

Unit Business
area
 RELIANCE GROUP

EX:

RELIANCE RELIANCE
RELIANCE RELIANCE
PETROLEU INDUSTRIAL
JIO RETAIL
M INFRA..

TIRUPATI AHMEDABAD CHITTOO

HYD
R

CHENNAI
KERALA GUJARAT  DELHI
NAVIGATION
/n -- takes youin
to SAP
sap easy access screen
from any screen
/o -- open a new session
/I -- ends a session
Crtl +S -- save
F4 -- search
Content in EP
Define company
Define company code
Define business area
Define credit control area
Define functional area
Assigning all above settings to company code.
Filed status variant
Fiscal year
Charts of accounts
Document type
Document number range
Tolerance general ledger master data
Global parameters
currency
Define company

 SPRO––IMG––Enterprise structure—Definition—
Financial accounting—Define company
T. Code—OX15
Define company code
SPRO—IMG––Enterprise structure—Definition—
Financial accounting—Edit, Copy, Delete, Check
company code
T. Code—OX02
Define business area
SPRO—IMG––Enterprise structure—Definition—
Financial accounting—Define Business Area.
T. Code—OX03
Define credit control area
SPRO—IMG––Enterprise structure—Definition—
Financial accounting—Define Credit control Area
T. Code—OB45
Define functional area
SPRO—IMG––Enterprise structure—Definition—
Financial accounting—Define Functional Area
T. Code—OKBD
Assigning all above settings to
company code
Assign company code to company
SPRO—IMG––Enterprise structure—Assignment
Financial accounting—Assign company to company code.
T. Code- OX16

Assign company code to credit control area T. Code

—OB38
Fiscal year
If companies in Fiscal year period Fiscal
year variant

Indian companies April to march + 4 special period v3

US companies Jan to dec + 4 special period k4

Some other July to june + 4 special period v6

companies follow

Oct to sep + + 4 special period v9

Define Fiscal year variant
Path: SPRO – Financial accounting – Financial
accounting Global settings –
Fiscal year – Maintain fiscal year variant (Maintain
shortened fiscal year)
(Trs.code is OB29)
Assign company code to fiscal
year variant
Path: SPRO – Financial accounting – Global
settings – Fiscal year – Assign
company code to a Fiscal year variant (Trs.code is
OB37)
Define variants for open
posting periods:
Path: SPRO – Financial accounting global setting
– Document – posting periods-
Define variants for open posting periods (tc is
obbo)
Assign posting period variant
to company code:
Path: SPRO-Financial Accounting- Financial
accounting global settings-
Document – posting periods – assign posting
period variant company code.
(tc is obbp)
Define open and closed
posting periods for variant:
Path: SPRO – Financial accounting Global
settings – Document – Posting
periods- open and close posting periods.(tc is ob52)
Filed status variant
SPRO—IMG––Financial accounting—Financial
accounting global settings––Document––Line item––
Controls––Define field status variant
T. Code–– OBC4
Assign Company Code to FSV
SPRO—IMG––Financial accounting—Financial
accounting global settings––Document––Line item––
Controls––Assign company code to field status variant.
Chart of accounts
It is list of general ledger accounts.
three type of chart of accounts(COA)
 Operating chart of accounts
 Group chart of accounts
 Country chart of accounts
CREATION OF CHART OF
ACCOUNTS
path: SPRO - Financial accounting- General
ledger accounting - GL accounts -Master Data-
Preparation - Edit chart of accounts list
(TR.CODE.OB13)
DEFINE ACCOUTN GROUP
path: SPRO-Financial accounting-General ledger
accounting- GL accounts master data-
preparations-Define account group
TR.CODE.OBD4
ASSIGN COMPANY CODE TO
CHART OF ACCOUNTS
Path: SPRO- Financial accounting - General
ledger accounting- GL Accounting- Master data-
Preparation-Assign company code to chart of
accounts.
(Tr .code OB62)
Retained earnings accounts:
Path: SPRO – Financial accounting – General
ledger accounting – GL Accounts – Master Data –
Preparations – Define retained earnings account.
transaction code is OB53
Tolerance group
Path :SPRO – Financial accounting – General
Leger Accounting –Business
transactions-open item clearing –clearing
difference- Define tolerance groups for
G/L Accounts(OBA0
Tolerance group for employees
Path: SPRO-Financial Accounting –General
Ledger Accounting –Business
transactions – Open Item clearing - Clearing
differences – Define tolerance
groups for employees.(OBA4)
Document type and no. ranges
Path: SPRO-Financial accounting-Financial
accounting Global settings –
Document –Document Header-Define Document
Types (Tr.code:OBA7)
CREATION OF GENERAL
LEDGER MASTERS
Path: Accounting →Financial accounting –
General Ledger-Master records –GL
Accounts-Individual Processing –Centrally (Tr. Code
is FS00)

salary, rent, commission..

Sales, discount received

Cash, bank, income received in advance,debtors

Share capital , outstanding expenses , creditors ,unsecure loans…

Check Global Parameters
Path:SPRO→IMG-Financial accounting(New) –
financial accounting global setting(new)-global
parameters for company code- enter global
parameters(oby6)
Currency valuation
Enter exchange rates
Path: SPRO- SAP Net weaver- General settings-
currencies – Enter exchange
rates
Posting of transactions
Path: SAP Easy Access---Accounting-----Financial
Accounting---General
Ledger---posting ---General Posting T Code: F-02
Posting of transactions
(another method)
Path: SAP Easy Access---Accounting-----Financial
Accounting---General
Ledger---posting ---General Posting T Code: FB50
Display G/L balance
Path : SAP easy access—accounting--- financial
accounting—general ledger –account– FS10N display
Display G/L line item
Path : SAP easy access—accounting--- financial
accounting—general ledger –account– FBL3N display
Reference Documents
SAMPLE DOCUMENT
RECURRING DOCUMENTS:
Creation of Sample Document Template

Path: Accounting-----> Financial Accounting----

>General Ledger---->Posting > Reference Documents
> Sample Document ( F-01)
Posting of Transactions by using Sample Document
Template ( F-02)
RECURRING DOCUMENTS
Recurring Documents are used when date and amount
are fixed
Steps for Recurring Documents:
Define Number Range Interval for Number Range X1
( For Recurring Document Template)
Creation of Recurring Document
Posting of Transactions by using Recurring Document
Templates by the way of Batch input Session.
Creating Recurring Document
T Code: FBD1
Path: Accounting-----> Financial Accounting----
>General Ledger----Document Entry-----Reference
Document----Recurring Document
Display Recurring Document
Accounting---> Fianancial Accounting---->General
Ledger >Periodic Processing
---->Recurring Entries > Lists( F.15)
Posting Recurring Document
Accounting---> Fianancial Accounting---->General
Ledger >Periodic Processing
----->Recurring Entries > Execute( F.14)

Select Display Errors only Radio Button Select Process

Button again
We get a message "Processing of Batch Input Session
Completed"
 Hold and park document

PARKING OF DOCUMENTS
Cashier/ Accountant Acc.Manager/ Sr. Person

Enter the Transaction After Parking Cashier Sr. Verify the Parked
and Park the will Send Message to Doc and make
Senior for Release /
Document for Approval Approval of Doc. corrections if need and
of Senior Releases the Doc.

Parking will not Update After Releasing Sr. will Releasing will updated
the Ledger send reply to Cashier the Ledger
Entering Document and Parking by
Cashier/Accountant

Path: Accounting ----> Financial Accounting----

>General Ledger----> Posting >General Document
Parking ( F-65)
Display G L A/c to check wether Ledgers updated or Not.

FS10N

Informed to Senior Person for release parked

document From the menu select system –>short
message
Display Parked Document and Release after
corrections:
PATH: Accounting---->Financial Accounting----
>General Ledger---->Document > Park Documents
>Post/Delet ( FBV0)

Display G L A/c to check wether Ledgers updated or

Not. (FS10N)
Display changes made by Senior Person in Parked
Document for Cashier

PATH: Accounting---->Financial Accounting-----

>General Ledger >Documents > Parked
Documents >Display Changes( FBV5)
HOLD DOCUMENTS
Path: SAP Easy Access---Accounting-----Financial
Accounting---General
Ledger---posting ---General Posting T Code: F-02

Menu----> Document----> Hold > Give Hold

Document Temp Numb
Display Hold Documents, Delete and
Complete document
Menu-------> Documents > Get Held Documents(F5)

Post

Menu---> Document----> Simulate