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Canteen Management System

This document describes a system for automating the canteen process from meal ordering to reporting. Key features include: 1) Employees can order meals using their credentials at terminals, which print coupons for the meal. 2) Meals are automatically selected based on time zones defined for each meal (e.g. breakfast 8-9am). 3) Reports track daily and monthly meal consumption for planning, billing, and payroll integration.

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ekta panchal
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52 views14 pages

Canteen Management System

This document describes a system for automating the canteen process from meal ordering to reporting. Key features include: 1) Employees can order meals using their credentials at terminals, which print coupons for the meal. 2) Meals are automatically selected based on time zones defined for each meal (e.g. breakfast 8-9am). 3) Reports track daily and monthly meal consumption for planning, billing, and payroll integration.

Uploaded by

ekta panchal
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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 Track Item consumption of Food for settling the Contractor Bill

 Provides Data for Canteen Food Planning to reduce Food wastage, in case
of Company owned Canteen

 Calculates the Meal being availed by Individual for Pay-roll Calculation


• Completely Automated Canteen process from Generation of Canteen
Slip

• Combination Of Hardware & Software


 Hardware to Order of food Using User Credential
 Software for process the Order Items

• System to generates Various Types of Consumption Report

• User data are send to payroll / Billing Software for Further Process
 Various Time Zone ( as per customer’s defined schedule )  for Canteen
Meal with Start Time & End time with Meal Name (like Breakfast, Lunch,
Tiffin, Dinner) is defined as per the Canteen Requirement.

 All the Employees are Enrolled in the System once with their respective
Face/ Finger and/or Card against their ID No., to create the User
Credential.

 When a enrolled user(employee) Punches , it will print a Canteen Slip/


token/Coupon using Strip Printer based on the Items selected . Connected
to the Canteen Terminal with Meal Name,  followed by Employee Name,
Emp ID No., Date, Time & Machine Address. The Coupon Header is
Custom definable(like Company Name).

 The Coupon Printer(Thermal or Dot Matrix, Impact type) is USB based for
Token generation.
 The Menu will be auto selected based on the Time Zone in which the
Finger is Punched. For Example, if we have defined Breakfast Time from
8:00 AM to 9:00 AM & a Employee Punches during this Time Zone, the
Fixed Menu Breakfast will be auto selected. So, there is no need to make
any selection for minimalistic approach.

 One meal(i.e. Breakfast, Lunch, Snacks or Dinner) per slip/Coupon is


fixed in this case. If more then 1 meal is required, then the employee
has to punch as many times.

 A check may be given such that a employee can take only one meal per
Time Zone(i.e.Breakfast, Lunch, Snacks or Dinner).

 Guest Master Card may be defined, such that a Employee can take more
then one Meal, based on use of Guest Card. The Meal will be booked
against the Employee ID, who has used the Master Card, with a Guest
Tag(for identification).

 Maximum Number of available Quantity(Counter) for the Meal may also


be defined additionally, such that the Coupon booking is limited to this
count, for better resource planning.
 There may be a need to do book the Meal in Advance for better Canteen
resource Planning. A Employee may book their Meal requirement for the
current day in the morning together. For Example, a Employee wants to avail
Lunch, Tiffin & Dinner for today.
 The terminal is configured in the Advance Booking Mode. The Employee
Punch the Finger & the Terminal prompts for the Meal Selection. This may be
done using Hot Keys(F1,F2, F3 etc.) together based on his/her requirement.

 Upon the final confirmation, by pressing <ENTER>, all the Meal Slips are
printed separately for usage at the respective time, i.e.One meal(i.e.
Breakfast, Lunch, Snacks or Dinner) per slip/Coupon is Printed. If more then
1 meal is required, then the employee has to punch as many times.

 There is a Validation check such that if a Employee wants to book a meal


after the Meal Time is over, it will not be allowed, e.g booking Breakfast at
the Lunch Time is not permissible.

 Maximum Number of available Quantity(Counter) for the Meal may also be


defined additionally, such that the Coupon booking is limited to this count,
for better resource planning.
 There are some companies who may want to define the Meal allowance
to the Employee at the beginning of each month based on their Grade or
nature of work, for a Pre-paid kind of Infrastructure.

 A Smart Card may be issued in this case. It will be loaded, by Company’s


Administration, with the Count/Points(equivalent to Monetary
transaction). This may be traded against the Meal Booking.

 The Count/Points to be deducted against Each Meal is defined once as


part of the configuration of Terminal, while setting up the System.

 The Employee has to use their Card in either of the above mode(Current
or Advance), after the Finger Punching. The pre-loaded value is checked
before the Coupon printing (i.e. before committing) & is respective value
is deducted based on the Meal Selection.

 It may be very useful for controlling the Meal allowance for better
Company resource Planning.
Reports
Customer will get the consumption MIS Report for the employees consumed food 
per day, per month. It will be provided in Excel format , so that it can be linked
with the ERP/Payroll Software, in case the deduction is applicable from the salary.

Reports:
 Daily Consumption Report Summary for Each Meal for planning/settlement

 Daily Transaction Report for Each Meal type with Employee Details

 Monthly Employee based Summary


 Export Reports in Various File Formats
 PDF
 MS Excel
 Text File for each Transaction for onward integration with
Payroll Software
AmpleTrails
Mayank Jain
9315441053/78

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