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Basic Excel Formulas

This document discusses basic Excel formulas and functions. It provides examples of 10 common formulas: SUM, COUNT, COUNTA, COUNTBLANK, AVERAGE, MIN, MAX, LEN, TRIM, and IF. It also covers mathematical operators, cell references, complex formulas, and things to remember when using formulas in Excel like ensuring cells start with an equals sign and have the general format.

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Noel Buctot
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Download as PPTX, PDF, TXT or read online on Scribd
2K views

Basic Excel Formulas

This document discusses basic Excel formulas and functions. It provides examples of 10 common formulas: SUM, COUNT, COUNTA, COUNTBLANK, AVERAGE, MIN, MAX, LEN, TRIM, and IF. It also covers mathematical operators, cell references, complex formulas, and things to remember when using formulas in Excel like ensuring cells start with an equals sign and have the general format.

Uploaded by

Noel Buctot
Copyright
© © All Rights Reserved
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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BASIC EXCEL

FORMULAS
EMPOWERMENT TECHNOLOGIES
TOP 10 BASIC EXCEL FORMULAS &
FUNCTIONS

1.SUM 6. MIN Excel


2.COUNT 7. MAX Excel
3.COUNTA 8. LEN Excel
4.COUNTBLAN 9. TRIM Excel
K 10. IF Excel
5.AVERAGE
MATHEMATICAL OPERATORS

Excel uses standard operators for


formulas, such as a plus sign for
addition (+), a minus sign for
subtraction (-), an asterisk for
multiplication (*), a forward slash for
division (/), and a caret (^) for
exponents.
All formulas in Excel must begin with an equals
sign (=). This is because the cell contains, or is equal
to, the formula and the value it calculates.
UNDERSTANDING CELL REFERENCES
While you can create simple formulas in
Excel manually (for example, =2+2 or =5*5),
most of the time you will use cell
addresses to create a formula. This is
known as making a cell reference. Using
cell references will ensure that your
formulas are always accurate because you
can change the value of referenced cells
without having to rewrite the formula.
By combining a mathematical
operator with cell references, you
can create a variety of simple
formulas in Excel. Formulas can
also include a combination of
cell references and numbers, as
in the examples below:
COMPLEX FORMULAS

A simple formula is a mathematical expression with one operator,


such as 7+9. A complex formula has more than one
mathematical operator, such as 5+2*8. When there is more than
one operation in a formula, the order of operations tells Excel
which operation to calculate first. In order to use Excel to
calculate complex formulas, you will need to understand the
order of operations.
 SUM IN EXCEL
This basic Excel formula is used to get the
sum of the value in one or more cells or
ranges.

             
Example

=SUM(A1:A5) 

        
 COUNT EXCEL FUNCTION

This basic Excel function counts the numeric value


in one or more cells or ranges.
             
Example
Result = 4 (This will exclude cell A3
since this formula calculates the only
=COUNT(A1:A5) numeric value.

         
 COUNTA IN EXCEL
This formula counts the value in one or more cells (This
will measure the cells irrespective of the number or text
value).

             
Example
Result = 5 (This will Include Cell A3
=COUNTA(A1:A5) since this formula calculates both text
and numeric value.

         
 COUNTBLANK IN EXCEL

This Excel basic function counts the blank value in the


range. (Note: We will not consider only space in a cell
a blank cell).
Example
Result = 2 (This will calculate the
=COUNTBLANK(A1:A5) number of blank cells in the range.

                     
 AVERAGE IN EXCEL

This basic formula in Excel is used to get the


value average in one or more cells or ranges.
Example
=AVERAGE(A1:A5) 
Result = 4

          
      
 MIN FORMULA IN EXCEL

This Excel basic function is used to get the


minimum value in cells or range.
              
Example
=MIN(A1:A5). Result = 2

        
 MAX FORMULA IN EXCEL

This basic Excel function is used to get the


maximum value in cells or range.

             
Example

=MAX(A1:A5) Result = 9 (See Image below)


 IF IN EXCEL

IF function can perform a logical test in excel.

                    
Example

=IF(A1>33,”P”,”F”). A value in cell Since the value 50 is greater than


A1 is 50, and a logical test is if the 33, the result would be P. (See
value is greater than 33. Then the image below).
result would be P. Else, the result

   
would be F.
THINGS TO REMEMBER
• A formula should always start with an equal sign. Else, it will show an error.
• If we enter any text value instead of giving a cell address, we should provide
the text value within an inverted comma (“”).
• Before entering the function in a cell, ensure that the cell format is general.
If a text format is selected, then the formula will not work.
• Space (_) is always counted as a single character. So, if you are working
with blank cells, remember that if a cell has only space, it will not be
counted as a blank cell.

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