Guidelines in Examination Administration

(Pen & Paper Test)

ROOM EXAMINER & PROCTOR

(Revised April 2022, Pandemic Edition)
IMPORTANT REMINDERS

1. Be prompt.

2. For specific instructions, refer to the Manual on

Administering the Examination to be provided by the Civil
Service Commission Regional Office.
DEFINITION OF TERMS
AS-Answer Sheets;
TB-Test Booklets;
EAS-Examinee Attendance Sheet;
PSP-Picture Seat Plan;
RER-Room Examiner’s Report;
EN- Examinee Number
IMPORTANT REMINDERS

DO’S AND DON’TS

Do’s
1. Wear proper attire on examination day (i.e. NOT in
sleeveless shirt/blouse, or shorts/short pants, or tokong
pants, or ripped jeans, or slippers).

2. Be prompt.

3. Familiarize yourself with and FOLLOW STRICTLY the

Directions for Administering the examination (Manual on
administering the examination).
4. ALWAYS KEEP CLOSE WATCH OF THE EXAMINEES
particularly those not answering the test at all but are merely
reading the test items. Such examinees might only be
intentionally reading the test items to memorize them. In any
such case, immediately call the attention of the examinee/s
concerned. Be also watchful of examinees cheating by
looking at others’ answer sheet and copying answers, using
crib sheets, and such other unusual actuations.
5. Be vigilant and exercise utmost diligence to safeguard the
integrity of the examination. Report any untoward (unusual)
incident/irregularity to the Supervising Examiner (SE), and
write/document the same, including any change, particular
instance or action taken relating to the conduct of the
examination, in the Examinee Attendance Sheet and Room
Examiner’s Report. (Note: SE should report any incident to
the Chief Examiner (CE), the CE to the Regional/Local
Examination Committee, and the REC to ERPO, CSC.)
6. Instruct examinees to use BLACK BALLPEN only for all
entries (written and shaded); pencils are not allowed.
Don’ts

1. DO NOT USE CELLULAR PHONES AND TABLETS

(texting, browsing, making and receiving calls, surfing the
internet, taking pictures/video, doing selfie, etc.), image
capturing devices, earphones, or any other similar gadgets
during the examination. Any such devices should be turned
off, or in silent mode, and kept inside one’s bag.
2. DO NOT TAKE PHOTO/PICTURE/VIDEO of any
part/section of the Test Booklet, Answer Sheet, or any
examination related forms/materials (such as but not limited
to Picture-Seat Plan, Examinee Attendance Sheet, Room
Examiner’s Report, Manual/Guide on administering the
examination) regardless of whatever circumstance or
purpose, and/or of examinees and testing venue/room,
and/or of “selfie”, before, during, or after the examination
and posting them in the social media.
3. DO NOT READ THE TEST BOOKLET, OR ANY OTHER
READING MATERIALS (e.g. newspapers, magazines,
pocketbooks and the like) during the examination.

4. DO NOT ENGAGE IN UNNECESSARY TALK (i.e. chat)

with your room co-examiner, or with examiners from other
rooms during the examination.
5. DO NOT ENTERTAIN any questions from or give
comments/interpretations to examinees that relate to the
test questions or any parts of the test booklet, including test
proper directions/instructions.
EXAMINATION ADMINISTRATION

1. Before the Test

2. Test Proper

3. After the Test

BEFORE THE TEST PROPER

• Preparatory
• Receipt Of Non-confidential Test Materials
• Ingress Of Examinees At The Main Entrance/Gate
• Admitting The Examinees
• Preliminary Activities (Documentation)
• Distribution Of Test Booklets
TEST PROPER
• Accounting Of & Submitting Unused Test Materials
• Accomplishing & Review Of Examination Forms

AFTER THE TEST

• Handling Examinees/Examiners Manifesting Or Exhibiting
Covid-19 Symptoms During Test Proper
• Collecting, Accounting & Submitting Used Test Materials
• Clearance & Dismissing Examinees
• Egress Of Examinees
BEFORE THE TEST PROPER
Preparatory; Receipt Of Non-confidential Test Materials

• Arrive at the Testing Venue, report to the Supervising

Examiner for room assignment, and submit/present the
following documents:

1. Duly accomplished Health Declaration Form;

2. Certificate of Consent as appropriate; and
3. Based on vaccination status:

- Proof of Full Vaccination i.e., Vaccination Card/Certificate

in original, or digital copy (for the fully vaccinated); or

- “Negative” RT-PCR/Saliva/Antigen test result (for the

partially vaccinated, and the unvaccinated).
• Proceed to the assigned room and do, as follows:

 Inspect the cleanliness and readiness of the room

(ensure that windows are open; lights are functioning
and turned on including electric fans, if any)
(Room Examiner/Proctor)
 Ensure that a table with one (1) chair for the proctor and
two (2) chairs for the examinees are placed in front of
the room for the accomplishing of forms, the set-up of
which should be at a physical distance of at least one
(1) meter from the first row of examinees’ seats.
[Room Examiner/Proctor]
 Check and ensure arrangement of chairs (as far as
practicable, excess chairs should be placed outside the
room) according to the room layout, with at least 1 to
1.5-meter distance in between. [Room Examiner]

 Ensure that the chairs have stable stands, and have

arms suitable for convenient writing (replace defective
chair/s with extra ones as applicable). [Proctor]
 Post/Write on the board relevant exam information as
well as illustrations on filling out the exam forms
(AS,PSP,EAS) [Proctor]

a) Title of Examination: CS Professional

Date of Exam: March 13, 2022
Time Started: 8:00 a.m.
Time Finished: (Actual time finished) Time
Left: (After every 1 hour and last 30 mins.)
b) PLACE OF EXAMINATION
Region No: NCR
Testing Center: Quezon City
School: Aurora A. Quezon Elem School
Room No: 001

c) Sample Print at Back of

Photo: AAQES
June 19, 2022
CSE Prof.
Room 1
 Number the chairs in a “snake-like” manner, with “1”
always at the left side. [Room Examiner]
Each testing room shall be composed of 25 examinees, with seats arranged
in 5 rows by 5 columns. The seats shall be numbered in a “snake-like”
manner, with “1” always at the left side facing the seats:

Room Examiner/Proctor’s
Table
• Receive the following non-confidential materials from
the Supervising Examiner. [Room Examiner]

1. 25 pcs AS (or depending on number of assigned

materials for the room)
2. 25 pcs Application Form (CS Form 100, or as
applicable)
Note: The number of Application Forms depends on the
number of examinees in the room assigned
3. 2 pcs PSP (for examination using PSP)
4. 2 pcs EAS (one EAS to be accomplished; the other, for
reference purposes only)
5. 1 pc RER
6. 1 pc Report of Untoward Incidents (to be accomplished
only when applicable)
7. 2 pcs I.D. card (one each for the Room Examiner and
the Proctor)
8. 1 pc Guide in Examination Administration-Room
Examiner & Proctor
9. 1 pc Manual on Administering the Examination
10. 1 pc stamp pad
11. 1 bottle alcohol
12. 1 pc rag for examination using PSP
13. 1 glue stick, or double adhesive tape
14. 1 pc OHP pen (marking pen for PSP)
15. 2 pcs Document Envelope preferably plastic envelope
(properly labeled for sealing Unused AS & TB)
16. Extra envelop, or plastic (properly labeled for separate
sealing of the AS & TB of examinee/s who would manifest
COVID-19 symptoms during test proper)
17. 25 pcs plastic bag with zip lock (to fit size of a cellular
phone)
18. 1 pc sharpened pencil (for numbering of the AS)
19. 2 pcs black ballpen (for possible use of
examinees/examiners)
20. Pair of scissors, or cutter (for unsealing of plastic bags
of AS/TB)
21. Sufficient amount of masking tape, or scotch tape, or
double adhesive tape (for posting of pre-printed illustration
materials on the board, if any)

22. White board marker, or chalk (for writing relevant

information on the board, as applicable)

23. Staple wire remover (for detaching of 2 extra photos

from the Application Form, or as applicable)
• Wear Room Examiner/Proctor ID card
• [Proctor] Number the AS from 1-25 (or depending on
the number of AS assigned for the room) on the upper
right-hand corner using pencil. The numbers will
correspond to the sequence or seat number of the
examinees in the EAS.
• Number the PSP in a spiral manner, similar to the room
layout (as applicable)
INGRESS OF EXAMINEES AT THE MAIN
ENTRANCE/GATE

• Examinees shall be required to wear proper attire on

examination day. For this matter, SLEEVELESS
SHIRT/BLOUSE, SHORTS/SHORT PANTS, TOKONG
PANTS, RIPPED JEANS, and SLIPPERS ARE NOT
ALLOWED. Long hair (for both male and female) must
be tied in “ponytail”.
• NO FACE MASK, NO ENTRY TO TESTING VENUE.
FACE MASK SHALL BE WORN AT ALL TIMES,
EXCEPT AS OTHERWISE ALLOWED. Nevertheless,
Those who may still prefer using face shields for added
protection against COVID-19 may still do so.
• At the main entrance/gate, arriving examinees shall
observe physical distancing of at least 1 meter from
each other as they queue.

• Examinees shall go through thermal scanning, and their

pre-accomplished Health Declaration Form (HDF) and
physical condition shall be initially checked.
ONLY the following examinees shall be ALLOWED to
enter the testing venue:
1. With Temperature of less than or equal to 37.5 degrees
Celsius (≤37.5oC); and
2. Are Not manifesting/exhibiting any COVID-19
symptom/s; and
3. Did not answer “yes” to any of the questions in the HDF;
and
4. Based on vaccination status:
4.1 With Proof of Full Vaccination i.e., Vaccination
Card/Certificate in original, or digital copy (for the fully
vaccinated); or
4.2 With “Negative” RT-PCR/Saliva/Antigen test result (for
the partially vaccinated, and the unvaccinated).
ADMITTING THE EXAMINEES

Note: The Room Examiner starts admitting examinees as

soon as non-confidential materials have been received
from the SE, provided that the chairs have been properly
arranged and numbered. This is to minimize instance of
examinees loitering along the corridors outside their
respective rooms while waiting to be admitted.
The Preliminary Activities (Documentation) should start by
7 a.m. (refer to the Manual on Administering the
Examination for applicable scripts to be read aloud).

Physical distancing of at least 1 meter from each other

shall be observed by examinees while queuing to be
admitted to the testing room.
CLOSING TIME OF MAIN GATE/ENTRANCE

Closing of testing venues’ main gate/entrance shall be

implemented at 7:45 a.m.

Examinees that arrive later than 7:45 a.m. shall NOT be

admitted.
• [Room Examiner] Stay at the back door of the room to
admit examinees with the copy of the EAS (without
examinee number) and Application Forms
Require each examinee to present the following:

(To be RETURNED to examinees):

a. Original I.D. card/document (preferably the same I.D.
card/document submitted during filing of application)
b. Proof of Full Vaccination i.e., Vaccination
Card/Certificate in original, or digital copy (for the fully
vaccinated)
c. “Negative” RT-PCR/Saliva/Antigen test result (for the
partially vaccinated, and the unvaccinated)
(note: RT-PCR/Saliva test should be undertaken within 72
hours prior to exam day, while Antigen test should be not
earlier than 6 a.m. the day before the exam date.)

d. Original Birth Certificate issued by the Philippine

Statistics Authority, or the Local Civil Registry (only if I.D.
card has no date of birth)
(To be COLLECTED from examinees):

a. Duly accomplished Health Declaration Form (pre-

accomplished not earlier than one day or within 24 hours
prior to exam day)

b. Duly accomplished Certificate of Consent (only if not

submitted during filing of application)
List of Valid IDs

 Driver’s License/ Student Permit

 Temporary Driver’s License (LTO O.R. must be
presented together with old Driver’s License)
 Passport
 PRC License
 SSS I.D.
 GSIS I.D. (UMID)
 Voter’s I.D./Voter’s Certification
 BIR/Taxpayer’s I.D. (ATM Type/TIN card with PIC)
List of Valid IDs
 Current Company/Office I.D.
 Police Clearance Certificate (with picture)
 Barangay ID
 Postal ID
 Current School ID (validated for the current school
year/semester)
 PhilHealth ID (must contain the bearer’s name,
clear picture, signature & PhilHealth number; or
ATM type)
 NBI Clearance Certificate
List of Valid IDs

 Seaman’s Book
 HDMF Transaction Card
 PWD ID
 Postal ID
 Solo Parent ID
 Senior Citizen’s ID
 CSC Eligibility ID Card
 PhilSa ID Card
Note:
1. In case of loss or unavailability of the I.D. card
presented during filing of application, the examinee must
present any of the other accepted I.D. cards for civil
service exam (refer to attached list of accepted I.D.
cards/documents for civil service exam), which is
preferably valid (not expired).
2. The NO I.D., NO EXAM policy still stands. As such,
examinees shall still present I.D. card/document for
admission on exam day. However, on a case-by-case
basis and subject to the sound discretion of the
REC/LEC/CE, examinees without I.D. card/document on
exam day but with application receipt may be admitted,
provided that, the examinee's identity can be established
through the photocopy of the I.D. attached to application
form, the photos, and the application receipt.
3. Photocopy only of I.D. card, or cellphone photo of I.D.,
shall not be accepted.

4. All other I.D. cards not included in the list (of accepted
I.D. cards) shall not be accepted.

5. As a last resort, expired I.D. card may be presented for

admission on examination day, provided that, the expiry
date of the I.D. card is within the preceding months of the
year reckoning the date of examination.
• Check and ensure that the names of the examinees are
included in the EAS

• Establish the identity of the examinee; Require the

examinee to remove temporarily their face shield (if
any) and face mask, and compare the examinee’s
actual face against the photographs in the I.D. card
presented and the Application Form.
• Make sure that the examinee is the same person as the
one appearing in the photographs affixed in the
documents. (If you doubt the identity of the examinee,
proceed with the next step but report the matter later to
the Supervising Examiner)

• Once identity is established/ensured, the examinee

shall immediately wear back his/her face mask and face
shield.
Note:

Female examinees wearing Muslim covering/clothing, e.g.

Hijab, Abaya or Niqab shall be allowed to take the test.
Hijab is a head covering worn in public by some Muslim
women
Abaya is a full-length, sleeveless outer garment worn by
some Muslim women
Niqab is a veil worn by some Muslim women in public,
covering all of the face apart from the eyes).
Note:

For female examinees wearing Muslim covering/clothing,

when in doubt, assign a female CSC staff or a female
Room Examiner/Proctor to verify the identity of the
examinee in a designated area/room where the covering
may be removed or at least enable the female CSC staff
or the Room Examiner/Proctor to verify the facial features
of the examinee.
• After identity has been duly established, return to, and
collect from, the examinee the appropriate documents
as listed in Item 1 above.

• Detach the 2 extra pictures from the Application Form

and give them to the examinee (as applicable)

• Direct the examinee to the Proctor

• Upon entering the testing room, INSTRUCT the examinees to
do the following before occupying their assigned seats. [Proctor]

a. Put ALL their personal belongings, including mobile phones

(turned off or in silent mode), timepieces that are smart phone/with
camera and/or calculator, all other gadgets/electronic devices, I.D.
cards/documents, and water bottle/container and biscuits/candies
(if any), inside their bags and place their bags in front of the room.
Hats/caps/headgears (except the hijab/niqab), sunglasses,
jackets, sweat shirts, and other similar clothing/accessories must
also be set aside.
Note:

In cool places such as the Cordillera Administrative Region, examinees need not
remove their jackets/sweat shirts but shall be required to roll the sleeves up to their
elbow.)

Firearms of examinees (if any), and any other harmful/pointed/sharp objects,

should have already been surrendered to the security guard/designated firearm
custodian at the main entrance/gate of the testing venue. If there are examinees
still in possession of such items, require them to surrender the items to the security
guard/designated firearm custodian.
b. Surrender mobile phone/s, including timepieces that are smart phones, with
camera or calculator, and the like (in case the examinee does not have a bag).

Note:

Place surrendered phones inside the plastic bag with zip lock together with the
examinee’s ID card for proper identification in claiming after the examination.
The surrendered phones must be placed inside the drawer of the Proctor’s table
for temporary safekeeping and must be returned to the examinees after they
finish the test.
c. Present, for inspection, water or beverage container and
biscuit or candy wrappers

Note:

Ensure that the water/beverage container and biscuit/candy

wrappers are free from any attached/affixed crib sheet or
any dubious stuff.
d. Pocket out

Note:

Ensure that all pockets are empty of any pieces of paper and all other similar
materials/items, including cellphones (examinees are not allowed to keep their
cellphones in their pockets during examination) and any electronic
devices/gadgets.
e. Roll sleeves up to elbow level, as applicable (Look for
other materials or electronic device attached to their
sleeves, arms or wrists.)

f. Deposit firearms (if any) to the Security Officer of the

testing school/venue
21 22 23 24 25
Proctor shall
20 19 18 17 16 guide the
examinee to
11 12 13 14 15 his/her
designated seat
10 9 8 7 6 based on EAS.

1 2 3 4 5
Proctor
START TABLE
HERE
(Proctor)
Note:

The ONLY ITEMS that examinees should BRING with them in their SEATS are:
1. Black Ballpen/s;
2. Two extra pictures detached from the Application Form (for examination with
PSP); and
3. Alcohol/hand sanitizer (not more than 100 ml.).

In addition to the above-listed items, examinees of BCLTE/ICLTE are allowed to

bring in their seat, and use, NON-SCIENTIFIC AND NON-PROGRAMMABLE
calculator.
• The RP shall closely inspect examinees’ face mask and face
shield (if any) and alcohol bottle/container, making sure that the
items are completely free of any dubious/suspicious
markings/inscriptions.

• Establish the identity of examinees with possible multiple

applications (Refer to the WATCH LIST provided by the CSC, as
applicable) [Room Examiner]
• The CSC shall assign a female Chief Examiner for
Investigation (CEI) to oversee the overall procedures in
admitting examinees on top of her present duties. Hence,
the CEI shall be briefed on the procedures for admitting
examinees and her new assignment.
PRELIMINARY ACTIVITIES (Documentation)

• Preliminary activities, which should be started not later

than 7:00 a.m., involve the accomplishing/filling out of the
EAS, PSP, and Answer Sheet (AS). In accomplishing
these documents, the examinees shall use ONLY BLACK
BALLPEN for ALL ENTRIES, both written and shaded.
• ON EXAMINEES WITH THE SAME SURNAME

 As applicable, seat far apart examinees with

same surnames, middle names and/or addresses.
Refer to the List of Examinees with the same
personal data provided by the CSC.

 Have one of the examinees concerned exchange

seat with another examinee far enough from the
other relative.
 The exchange of seats should be done before the
start of the Preliminary Activities and before
distributing the Answer Sheets (AS), so that the AS
and Test Booklet (TB) numbers would correspond
to each other.

 Note that the examinees concerned will still use

their original assigned examinee number (EN)
indicated in the (EAS).
EXAMPLE:
 Examinees 1 and 2 happen to be husband (Examinee 1)
and wife (Examinee 2), with assigned EN 100001 and EN
100002, respectively.

 Examinee 2 has to exchange seat with another examinee.

Example Examinee 4 with EN 100004.

In filling out the EN in the AS, Examinee 2 will still use EN

100002 and Examinee 4 will use EN 100004.
 In filling out the PSP, Examinee 2 should write on
Box No. 4 and paste her photo on the same box
while Examinee 4 should write on Box No. 2 and
paste her photo on the same Box.

 The adjustments in seating arrangement must be

reflected in the EAS, PSP and RER.
• As soon as the examinees are already settled in their
assigned seats, including those who have exchanged
seats due to similar names and other circumstances,
preliminary activities may be commenced. Do not wait for
all examinees to arrive before starting the preliminary
activities.
• FOR ROOM EXAMINER/PROCTOR WITH
RELATIVE EXAMINEE IN ASSIGNED ROOM

 In case an examinee in your assigned room is

your relative, report it immediately to the
Supervising Examiner so that you can be
transferred to another room before the test proper
starts.
Note:

Examinees shall not be allowed to take snacks and/or drink inside

the testing room during the preliminaries. However, they may do so
OUTSIDE the testing room, ONE AT A TIME, only upon request and
approval by the RE. This includes taking of maintenance medicine/s
as the case may be.

Examiners (RE and RP) are also not allowed to take snacks and/or
drink inside the testing room during the preliminaries. However,
examiners may take snacks and/or drink OUTSIDE the testing room
ALTERNATELY.
• Introduce yourself and your Proctor, and give instructions
to examinees in filling-out the AS, EAS and PSP as
appropriate (refer to the applicable edition of the Manual
on administering the exam and READ ALOUD
appropriate scripts) [Room Examiner]
ANSWER SHEET

The
Answer Sheet
Proctor shall now distribute the AS to the examinees in a
snake-like manner as illustrated.

START HERE TEACHER'S TABLE

• Distribute Answer Sheets to the examinees, ensuring that
the number on the upper right-hand corner of the AS
corresponds to the seat number of the examinee
indicated in the EAS [Proctor]

• Instruct examinees to fill-out the Title, Date and Place of

Examination and Birthdate using BLACK BALLPEN (refer
to the illustration posted on the board) [Room Examiner]
Have the examinees fill up the upper portion of the
answer sheet using the information written on the
board (use only BLACK BALLPEN).

CS Professional June 19, 2022

NCR Quezon City
Aurora A. Quezon Elem School 1
 Remind examinees that the filling out of Examinee
Number in the AS is to be accomplished in front at
the Proctor’s Table.

(Repeat this instruction from time to time to examinees

who arrived after the orientation on the preliminary
activities.)
Note: In case any examinee arrives while the Preliminary
Activities are already going on, the RE shall attend to
admitting the examinee and have the examinee comply with
the procedural requirements to include depositing of
personal belongings in front of the room. Again,
EXAMINEES MAY BE ADMITTED AS LONG AS THE TEST
PROPER HAS NOT STARTED, or the ‘bell’ has not yet
been rung as the case may be..
• Call 2 examinees at a time to approach the seats in front
of the Proctor’s table bringing with them the AS, black
ballpen/s, and 2 extra pictures (for examination using
PSP) [Proctor]
Note: Examinees will take turns in accomplishing the
Examinee Number portion (of the AS), the EAS, and the
PSP (as applicable) at the Proctor’s table.
• Advise the examinee to copy the EN as indicated on the
EAS on own AS [Proctor]
 The examinees will now accomplish the
EAS and PSP together with their AS.

Picture Examinee
Seat Plan Attendance
Sheet and AS

Proctor
 August 4, 2019

Examinee
Attendance
Sheet
 Instruct the examinees to carefully check if their
NAME, BIRTHDATE and BIRTHPLACE are
encoded and/or encoded correctly in the
Examinee Attendance Sheet.
If not, tell them to put an asterisk (*) beside the
data to be corrected and write the correct data in
the “Remarks” column of the EAS. For date of
birth please write the correct entry in words.
 REPUBLIC OF THE PHILIPPINES
CIVIL SERVICE COMMISSION
CIVIL SERVICE COMMISSION - NCR
REMINDERS TO ROOM EXAMINERS:
1. Request examinees to indicate corrections clearly if any, in the space
under remarks column.
2. Do not superimpose correction on any data printed on this sheet.
3. Place one copy of the accomplished EAS on top of the used Answer
Sheets. Submit the other copy of the accomplished EAS to the Supervising
Examiner.
EXAMINEE ATTENDANCE SHEET
WE HEREBY ACKNOWLEDGE to have taken the CAREER SERVICE PROFESSIONAL EXAMINATION on JUNE 19, 2022 at Room 001 MANUEL ROXAS HIGH SCHOOL,
SCT REYES BRGY PALIGSAHAN, QC to have received all examination materials and to have written and shaded the Examinee Number on our Answer Sheets.

SIGNATURE OF SEQ EXAMINEE NAME BIRTHDATE PLACE OF EXAMINEE ANSWER SHEET REMARKS
EXAMINEE NO. BIRTH NUMBER NUMBER

1. PASCUAL, ANGEL* L. 07/29/1991 MANILA 482626 582616 ANGIE

2. SEROGNAS, KARL B 04/16/1994 MAKATI
3. SANTOS, LEONAH P. 06/07/1993 * 482627 582617 QUEZON CITY
4. MAGLEO, ARJEE Z. 12/02/1995 482628 582618
PAMPANGA
5. USMAN, SALIHAH O. 09/10/1987* CALOOCAN 482629 SEPT. 10, 1981
482630 582620
Total Number of Actual Examinees : _____
Other Remarks:

We certify that we have distributed to the examinees, whose names appear hereon, all examination materials, and have supervised the filling up of their EXAMINEE
NUMBER on their Answer Sheets.

(Signature of Proctor over printed name) (Signature of Room Examiner over printed name)
NOTE:

 Inform the examinees that if any of the wrong data is

not corrected in the EAS, the same mistake/s will
appear in their Certificate of Eligibility if they pass the
examination.

• When this happens they will need to request for

correction of personal information before they can
use their Certificate of Eligibility.
 Instruct the examinees to write their Answer Sheet
Number on the space provided and then to affix
their signature.

 The column for Answer Sheet Number

must be filled-out only by the examinees,
NOT by the Room Examiner or Proctor.
Answer Sheet Number can be found at the
upper left portion of the Answer Sheet.
 In accomplishing the Examinee No. on
the AS:

 Copy their Examinee Number from the

EAS to the space for Examinee No. in
the Answer Sheet
 REPUBLIC OF THE PHILIPPINES
CIVIL SERVICE COMMISSION
CIVIL SERVICE COMMISSION - NCR
REMINDERS TO ROOM EXAMINERS:
1. Request examinees to indicate corrections clearly if any, in the space
under remarks column.
2. Do not superimpose correction on any data printed on this sheet.
3. Place one copy of the accomplished EAS on top of the used Answer
Sheets. Submit the other copy of the accomplished EAS to the Supervising
Examiner.
EXAMINEE ATTENDANCE SHEET
WE HEREBY ACKNOWLEDGE to have taken the CAREER SERVICE PROFESSIONAL EXAMINATION on AUGUST 4, 2019 at Room 001 MANUEL ROXAS HIGH
SCHOOL, SCT REYES BRGY PALIGSAHAN, QC to have received all examination materials and to have written and shaded the Examinee Number on our Answer
Sheets.
SIGNATURE OF SEQ EXAMINEE NAME BIRTHDATE PLACE OF EXAMINEE ANSWER SHEET REMARKS
EXAMINEE NO. BIRTH NUMBER NUMBER

07/29/1991 MANILA 482626 582616 ANGIE

1. PASCUAL, ANGEL* L.
2. SEROGNAS, KARL B 04/16/1994 MAKATI
06/07/1993 * 482627 QUEZON CITY
3. SANTOS, LEONAH P.
PAMPANGA 482628 582618
4. MAGLEO, ARJEE Z. 12/02/1995
09/10/1987* CALOOCAN 482629 09/10/1981
5. USMAN, SALIHAH O. 582620
482630
Total Number of Actual Examinees : _____
Other Remarks:

We certify that we have distributed to the examinees, whose names appear hereon, all examination materials, and have supervised the filling up of their EXAMINEE
NUMBER on their Answer Sheets.

(Signature of Proctor over printed name) (Signature of Room Examiner over printed name)
 Remind examinees on the proper shading
of their examinee number and on the
proper shading of desired answer using
black ballpen only.
The shading of the
Examinee Number
shall be done in circular
motion using BLACK
BALLPEN.
NOTE:

• Room Examiner and Proctor must make sure that

examinees have copied their examinee number
correctly.

EXAMINEE NUMBER

0 9 1 6 9 7
Picture
Seat
Plan
Picture Seat Plan – to be accomplished in
duplicate

1. Instruct the examinees to paste one photo on

the corresponding box on each copy of the
Picture Seat Plan (PSP).

Ask them to check if the required information

are written at the back of their photo before
pasting it on the box.
2. Remind examinees to properly fill out the
required information. (ex: Date of Birth -
month must be in words – August or Aug.)

3. Tell them to affix their thumbmark vertically

and their signature on the appropriate boxes.
Have them fill-out the spaces for their personal
information using BLACK BALLPEN.
 Details in the Picture-Seat Plan

 Vertical Thumbmark

180107  Examinee Number found on EAS

FEMALE  Full word: “Male” or “Female”

JAN. 18, 1970  Month must be written in words

Ex. January 18, 1970 or Jan. 18, 1970
 Examinee Signature
 Extension Name and Middle Initial
ANGEL L. PASCUAL Must be in CAPITAL LETTERS
NOTE:

• Any major correction in the Picture-Seat-Plan

(PSP) must be noted in the “Remarks” portion
of the PSP while for minor corrections, initial
of the examinee over the correction would be
enough.
Examples:

Minor Correction - Birthdate written as 07/13/1995

Major Correction – (1) Picture pasted in a wrong box

or (2) Information of examinee written in a wrong box
or (3) right box but wrong information.
• Oversee and check if the examinee is properly
accomplishing the PSP, EAS and EN portion of the AS
(Examinee should use black ballpen to write own EN and
to shade the corresponding circle for each digit of the
EN). Require examinees to immediately make necessary
correction, if any [Room Examiner]
• After accomplishing the forms, instruct examinees to
return to their respective seats, making sure that they are
bringing with them ONLY their accomplished AS, and
black ballpen/s [Proctor]
 The Application Form shall be used only to
determine the identity of the examinee. In
no case shall the application form be given
to the examinee at any point before, during
or after the examination.
• Note that, as part of the health protocols in light of the
COVID-19 situation, the customary Examinees’
Orientation on exam day during preliminary activity
shall temporarily be lifted.

• Instead, the examinees have been provided an

Examinee’s Guide/AVP to serve as their Orientation
materials to be familiar with the whole examination
process.
• The Examinee’s Guide, on the one hand, contains
comprehensive information on the guidelines and
procedures to be observed by examinees before exam
day, on exam day, after exam day, and other concerns
including health and safety reminders relating to
COVID-19.

• The AVP, on the other hand, is a compressed

account/version of the Examinee’s Guide.
DISTRIBUTION OF TEST BOOKLETS

• (refer to the applicable edition of the Manual on

administering the exam and READ ALOUD appropriate
scripts)
• Distribute TBs ONLY to examinees who are present (The
TBs should be distributed face down.) [Proctor]
• Retain in your possession the TBs allotted for absent
examinees. [Proctor]
Distribute the TBs to the examinees in a snake-like
manner as illustrated. (Proctor)

START HERE TEACHER'S TABLE

• NOTE:

• Proctor shall distribute the Test Booklets (TB) face

down and in sequence.

• Examinees are not allowed to open yet the TB

until they are told to do so.
Instruct the examinees to write their Examinee
Number inside the boxes on the cover of the Test
Booklet using BLACK BALLPEN.

EXAMINEE NUMBER

1 8 2 0 0 1
Instruct the examinees to check their TBs for
misprints or missing pages so that TBs can be
replaced.

If they have problems with their copy, they

should raise their hand to call your attention.
If examinees have problems with their copy, the
RE shall replace the TB with the TB of an
absent examinee.

If all examinees are present, request replacement

from the Supervising Examiner.

Reflect the replacement in the Room Examiners

Report.
Emphasize that:

 Bringing of test booklet outside of the testing

room/venue is strictly prohibited. Violation of
this rule shall result in the cancellation of
one’s examination.
TEST PROPER
Room Examiner shall instruct the examinees to
fill-in the “Time Started” portion in their Answer
Sheets.
All examinees must have the same time
of “Time Started” .
CS Professional March 13, 2022

NCR Quezon City

San Francisco High School 1

8:00 a.m.
Before giving the go signal to start answering
the test, RE to initiate silence of about 15-20
seconds for Offering of Prayer.

Then, RE instructs the examinees to open the

test booklet and start answering the test.
NOTE:

The examination must only be started upon

completion of all preliminary activities.

Rooms which completed the preliminary activities

before 8:00 a.m. must wait until 8:00 a.m. or when
the bell rings (if applicable) to start the test.
NOTE:

Rooms which are still doing the preliminary activities

at 8:00 a.m. should continue and start the test only
after they have completed but not later than 8:30 a.m.

In this case, the time of the examination should be

extended to complete the allotted time:
Professional = 3 hours and 10 minutes
Subprofessional = 2 hours and 40 minutes
Example: CS PROFESSIONAL

Time Started = 8:00 Remember, in

Time Finished = 11:10 filling out the
time started in
Time Started = 8:10 the AS, the
actual time
Time Finished = 11:20
started shall be
written.
Time Started = 8:15
Time Finished= 11:25
Example: CS SUB-
PROFESSIONAL
Remember, in
Time Started = 8:00 filling out the
time started in
Time Finished = 10:40
the AS, the
actual time
Time Started = 8:10 started shall be
Time Finished = 10:50 written.

Time Started = 8:15

Time Finished= 10:55
TEST RULES

 Examinees should not leave the room once the test proper has
started, except in cases of extreme necessity and only in the
company of one of the room examiners. “Pocket out” when
going to the comfort room.

 Examinees to use only the spaces on the pages of the Test

Booklet for scratch work. Do not use, as scratch paper, the
side margins and the back page of the Answer Sheet. They are
not allowed to use any other piece of paper for scratch work.
TEST RULES

 Examinees should work on their own. They are not

allowed to communicate with their co-examinees, or
use any aid in answering the test questions such as
calculators; books, dictionaries and any other forms of
printed materials; watch calculators; cellular phones,
tablets and any other gadgets; and all other similar
materials or items. Those who violate these rules will
not be allowed to continue taking the test and their
examination shall be cancelled.
TEST RULES
 Examinees are strictly prohibited from tearing any page of the
Test Booklet, making copies of the examination questions and
their answers, comparing or copying notes or answers with and
of others, using crib sheets, and any other form of cheating in
civil service examination. Anyone who violates this
prohibition shall be administratively and criminally liable in
accordance with R.A. 9416.
TEST RULES
 Likewise, examinees are NOT ALLOWED to take
photo/picture/video of any part/section of the Test Booklet,
Answer Sheet, or any examination related forms/materials
(such as but not limited to Picture-Seat Plan, and Examinee
Attendance Sheet), and/or of other examinees and the testing
venue/room, and/or of “selfie”, before, during, or after the
examination and posting them in the social media, including
posting or publishing of any test items in the social media, and
other communication/info dissemination platforms.
TEST RULES
 Examinees are not allowed to take snacks or drink inside
the testing room during the test proper. But they may do
so outside the testing room, one at a time, only upon
request and approval by the Room Examiner. There will
be no extension of the test proper time.
TEST RULES

 Examinees are allowed to hand sanitize as often as possible.

Just be careful not to get the test materials wet especially
the answer sheet when using alcohol or hand sanitizer.

 Examinees are allowed to lift/remove their face shield to

maximize good vision and reading of the test booklet and
the answer sheet. BUT, EXAMINEES MUST STRICTLY
WEAR THEIR FACE MASK DURING THE ENTIRE
DURATION OF THE EXAMINATION.
TAKE TURNS IN KEEPING WATCH OF EXAMINEES
WHILE DOING THE SUCCEEDING ACTIVITIES

• Any question of an examinee on any test item should not

be entertained; the Room Examiner (RE) and the Proctor
are prohibited from reading the test item. However, the
RE/Proctor should ask the item number and note the
same in the RER.
ACCOUNTING OF AND SUBMITTING UNUSED TEST
MATERIALS
[Proctor] Account the following test materials and place
them separately in envelopes provided:
a. Unused AS;
b. Unused TB
Note: Ensure that the total of unused AS/TB and the distributed
AS/TB tally. For any unaccounted AS/TB, double check distributed
AS/TB to examinees until the used and unused AS/TB tally. Indicate
in RER any discrepancy and report the same to the SE.
 2 2
Cubao ES
Cubao ES
CS Professional
CS Professional March 17, 2019
March 17, 2019

4
4

4
• [Room Examiner] Submit to the Supervising Examiner
(SE) the 2 envelopes respectively containing the Unused
AS and Unused TB

• Let and witness the SE account the Unused AS/TB and

seal the same in their corresponding envelopes

• Counter sign on the seal of the envelopes, extending to a

portion of the envelopes
 After submitting the sealed unused Answer Sheet/s and
Test Booklet/s to the Supervising Examiner, let him/her
sign at the lower portion of the Room Examiner’s
Report.

4
4 March 13, 2022
8:20 a.m.
ACCOMPLISHING AND REVIEW OF EXAMINATION
FORMS (EAS, PSP & RER)
ON THE EAS

 Encircle the sequence number of absent examinee

and write “ABSENT” under the REMARKS
COLUMN opposite their name.
 Sign on appropriate space provided.
In reviewing the EAS:

 Double check if there are still errors committed,

especially with regard to the Answer Sheet Number. If
there is, require the examinee/s concerned to correct the
error/s immediately.
 Countersign the correction.
ON THE PICTURE SEAT PLAN
 Write on the Picture Seat Plan the title and the date of
examination, examination center, name of school and
room number.

CSE-PPT PROF June 19, 2022

Aurora A Quezon ES Bldg. 1/Room 1

 Mark the box in the Picture Seat Plan that corresponds
to the absent examinee/s as “ABSENT”.

21 22 23 24 25
20 19 18 17 16
11 12 13 14 15
N T
10 9 B8S
E 7 6
A

1 2 3 4 5
 Write “NOTHING FOLLOWS” in the box following the last entry
or last examinee in the PSP (in this example there are only 17
examinees).

21 22 23 24 25
ING S
20 19 18
OTH W
N LLO 17 16
FO

11 12 13 14 15
10 9 8 7 6
1 2 3 4 5
In reviewing the PSP:
 Check pictures pasted. Make sure that:
 the examinees are the same persons in the picture;
 the data written are legible and in the proper format;
and
 signature of examinees are affixed on the spaces
provided.
 Validate the entries against the Examinee Attendance
Sheet.
 Sign diagonally on the edge
of the upper left portion of
each picture extending from
one side of the picture to the
white portion of the PSP. 180107

FEMALE

 Sign the PSP on appropriate JAN. 18, 1970

space provided.
ANGEL L. PASCUAL
 Make sure that the examinee is holding the Answer
Sheet corresponding to his/her seat number (Room
Examiner and Proctor).
 Let the SE review the PSP and EAS inside the room
(Room Examiner).
 Submit one copy of the PSP to the SE and retain the
other copy in the room as reference to check whether
the examinees are still seated in their designated seats
(Room Examiner).
 Return supplies and EAS to the SE (Proctor).

Note: The SE will collect one copy of the Picture

Seat Plan (PSP) and the supplies at 9:00 a.m.,
together with the accomplished Examinee
Attendance Sheet.
ON THE RER
Proctor shall accomplish 182001
Columns 2, 3 and 4 of the 182002
182003
Room Examiner’s Report. 182004
182005
Column 2

Write the Examinee

Numbers in ascending
numerical order.
 483651
483652
Column 3 483653
483654
483655
Write the Answer Sheet
Number assigned to the
Examinee.
 483651
Column 4 483652
483653
483654
Write the serial number of Test 483655

Booklet assigned to the

Examinee.
The Room Examiner
and Proctor shall
sign the Report.
Note: After completing the above activities, the Room
Examiner and Proctor should position themselves
separately in the room to keep watch of the examinees.

Reminder: Room Examiners and Proctors must refrain from

doing unnecessary activities such as reading, talking inside
the testing room or along the corridor, and using their
cellphone.
For examinees who finish the test ahead of time:
• Approach the examinees at their seats, bringing the
RER
• Note: Examinees should NOT STAND to submit their AS
and TB.
• Require them to accomplish the “Time Finished” portion
on the AS
• Collect their AS and TB (Inspect the pages of the test
booklets if there are missing or torn pages.)
• Require them to sign in appropriate column of the RER
• Instruct them to get their bags/personal belongings
deposited in front of the room (As applicable, return their
cellphone, together with the ID card attached to the
cellphone)
• Instruct them to quietly leave the room, reminding them
not to stay/loiter/wait at the corridors while the
examination proper is still going on
HANDLING EXAMINEES MANIFESTING
OR EXHIBITING SYMPTOMS OF
COVID-19 INFECTION DURING TEST
PROPER
In case of examinees who would manifest/exhibit any
symptoms of COVID19 infection DURING the test proper,
the Proctor immediately notifies the Health Monitoring Team
through the SE as practicable.
The RE does the following:
1. Instruct the examinee to stop the test and submit his/her
test materials (test booklet and answer sheet).

2. Account and immediately seal the examinee’s test

booklet and answer sheet in a separate envelope/plastic for
immediate submission to the SE.
3. Properly indicate/report the case/s in the RER, EAS,
PSP, and Report of Untoward Incident. In the Report of
Untoward Incident, those who had close contact with the
examinee (inside and outside the testing room) shall also
be included.
Note: The examinee concerned shall be fetched by the
Health Monitoring Team (HMT) and be taken to the
designated holding/quarantine/isolation area for
assessment and, as appropriate, refer the examinee to the
on-site nurse/medical staff (if any), or to the on-call
nurse/medical staff (if any).
• If there is no on-site/on-call nurse or medical staff, the
examinee shall be required to stay in the
holding/quarantine/isolation area until attended by proper
authorities. For this matter, the HMT shall immediately
coordinate with the nearest health facility and turn
over/indorse the case/s.
HANDLING EXAMINERS MANIFESTING
OR EXHIBITING SYMPTOMS OF
COVID-19 INFECTION DURING TEST
PROPER
• In case of examiners/test administrators who would
manifest/exhibit any symptoms of COVID-19 infection
DURING the test proper, the Health Monitoring Team
(HMT) shall be notified immediately.
• The HMT, in turn, shall fetch the affected examiner/test
administrator and take him/her to the designated
holding/quarantine/isolation area for assessment and, as
appropriate, refer the case to the on-site nurse/medical
staff (if any), or to the on-call nurse/medical staff (if any)
• If there is no on-site/on-call nurse or medical staff, the
examiner/test administrator shall be required to stay in
the holding/quarantine/isolation area until attended by
proper authorities. For this matter, the HMT shall
immediately coordinate with the nearest health facility
and turn over/indorse the case/s.
• Accordingly, the affected examiner/test administrator
shall be relieved of his/her examination duties. For this
matter, the alternate/standby examiner (if any) shall
replace/substitute the affected examiner. Otherwise, the
SE shall assist the remaining examiner.
• The remaining examiner shall properly indicate/report the
case in the RER, and Report of Untoward Incident. In the
Report of Untoward Incident, those who had close
contact with the affected examiner (inside and outside
the testing room) shall also be included.
AFTER THE TEST PROPER
COLLECTING, ACCOUNTING AND SUBMITTING USED
TEST MATERIALS

• Instruct examinees to STOP writing and to remain seated

when time limit has been reached (refer to the applicable
edition of the Manual on administering the examination
and READ ALOUD appropriate scripts) [Room Examiner]

• Approach the remaining examinees at their seat one by

one and collect their AS and TB
• EXAMINEES SHOULD NOT BE MADE TO STAND AND
WAIT IN LINE FOR THE SUBMISSION OF AS AND TB

• Inspect the pages of the TB for missing or torn pages

• Require examinees to sign in appropriate column of the

RER
Upon submission of their AS
and TB, ask examinees to
sign in Column 5 of RER.

Room Examiner shall 483651 182001 483651

account all the collected AS

and TB including those
submitted by examinees who
finished the test earlier.
• Account the collected AS and TB, including those
submitted by examinees who finished the test earlier

• Arrange the Used AS according to EN and the Used TB

according to Serial Number

• Accomplish the RER and the Report of Untoward

Incidents.
• Place the following documents on TOP of the Used AS:

1. RER
2. Accomplished copy of the EAS
3. Report of Untoward Incidents (only if applicable)
Answer
Sheets 1 copy
(arranged of
according 1 copy
Filled-up EAS of Fully
to Accomplished
Examinee Room Examiners
Number) Report (RER)

Report on
Untoward Incident
(only as
applicable)

*Use the same plastic bag in returning AS

• Pack the following in corresponding plastic
bags/envelopes:
1. Used TB;
2. Used AS with RER, EAS, and Report of Untoward
Incidents (if any) on top
3. Second copy of PSP (for exam with PSP)
4. Other non-confidential materials (if any)

• Clean the blackboard

Plastic Bag with Used Test Booklets and TB Tally
Sheet on top.

Aurora A. Quezon Elem School

1
23

*Use the same plastic bag in packing Used TB

• Proceed to the work station of the SE to submit the test
materials, including the RE/Proctor ID cards [ROOM
EXAMINER ONLY]

• Stay in the room, together with the remaining examinees,

and wait for the Room Examiner to return
• Note: Examinees in emergency cases/situations (e.g.
pregnant having pains or cramps; lactating mothers;
those experiencing nausea and other medical conditions,
or are already in indisposed state; and other analogous
situations) may be exempted/excused from this
procedure and dismissed accordingly, provided the test
materials (used AS & TB) have already been submitted to
and properly accounted for by the Room Examiner.
• At the SE work station, submit the used AS and TB and
other test materials

Note: While awaiting turn to submit test materials to the SE,

the Room Examiner should guard the used AS and TB. The
used AS and TB should NOT be left unattended.
• Upon submission of test materials, let and witness the
SE account the same, particularly the Used AS/TB

• Have the SE sign on appropriate space at the lower

portion of the RER

4 21
4 August 4, 2019 21 August 4, 2019
8:20 a.m. 12:30 p.m.
• Witness the SE seal the corresponding plastic bags
containing the USED AS and TB, using adhesive tape

• Counter sign on the seal, extending to a portion of the

plastic bags
CLEARANCE AND DISMISSING EXAMINEES
• Upon proper accounting of used test materials and
CLEARANCE BY THE SE, immediately return to the
assigned room to dismiss the remaining examinees
• Instruct examinees to get their personal belongings, and
RETURN TO THEIR SEATS TO WAIT FOR THE
ROOM’S TURN TO EXIT.
Note: Examinees will exit the room by row. While exiting,
examinees shall fall in line and observe physical distancing.
Leave only after the last examinee has left the room
• At the end of the exam, upon clearance/go signal of the
Supervising Examiner, EGRESS OF EXAMINEES
SHALL BE CONTROLLED ONE AT A TIME BY ROOM,
BY FLOOR.

• IN EACH ROOM, EXIT OF EXAMINEES SHALL BE BY

ROW.
• While egressing, examinees shall FALL IN LINE,
observing PHYSICAL DISTANCING.

Note: PNP officers assigned and other school staff shall be

tapped to help marshal/shepherd exiting examinees and
maintain an orderly execution of this approach.
THANK YOU!