Forward Auction Creation

Forward Auction-
Creation and Monitoring

Overview

Forward auction are auctions, which can be used by sellers to sell
their items to many potential buyers.

Items are commonly placed at an online auction site. Buyers can
continuously bid for the items they are interested in. Eventually the
highest bidder wins the item.

The Secondary user registered as Buyer on GeM will have to be
Auto registered as an Auctioneer onto the FA Module. To access the
forward auction module, Auctioneer will need to first log-in onto the
GeM Portal using their User-id and Password. Post successful log-
in, the buyer will be able to access the FA module. The link will
redirect (SSO Login) the Auctioneer to the FA Dashboard where
s/he would be able to create their category, create auctions,
configure auction parameters (such as start price, increments, time-
extension etc.)
Login Page.
Enter User Id, the Captcha text and

click submit to authenticate user.
Login Page.
Enter your password and click on ‘Submit’ to continue.
Enter your password click on

‘Submit’ to login.
Home Page.
Click on Forward Auction and

select “Auctioneer Login”
from the dropdown.
Post Login - System will redirect user to Forward Auction website.
Click Forward Auction-

>Manage Auction-> Create
Forward Auction Notice.
Step 1 - Complete the creation of e-Auction Notice.
Steps for Auction Creation.
Select your Department

Name, Authority Officer, the
Category of Auction and
Reference Number, if any.
Scroll down to update the
remaining details.
Enter Auction Brief here.
User can use this field to

enter compete product
details i.e. quantity, lot
details, unit category type,
reserve price if any, or any
other specific terms and
condition etc.
Enter Project Location and

the same would be display to
Select Either Open or Limited users on homepage.
Enable provision for –

Increment in Multiple and
provision for Auto Bid.
Update EMD Start and End

Date and Time.
Select Auto *Time* Extension

– to Limited or Unlimited
( System will take pre-decided
time extension in case of last
minute bid received.
Step 1 - Upload Mandatory Documents, If Any.
Select File and Upload, If Any

– Non Mandatory.
Step 1 - Upload Mandatory Documents, If Any.
Document uploaded
successfully, click next to
complete the first step.
Step 2 – Create Bidding Form.
Enter Form Name: Price Bid.
Enter number of columns and rows. Note- User can

enter as many number as they would like, to create the
columns and rows in bidding hall.
Step 2 – Create Bidding Form.
Enter column Header for every column like – Sr No /

Item Description / Quantity / Unite Etc.
Step 2 –Filled Matrix for user to take reference Screen 1.
Scroll Right.
Step
Step 22 –Filled
– CreateMatrix
Bidding
for user
Form.to take reference Screen 2.
Scroll Down.
Step 2 –Filled Matrix for user to take reference Screen 3 – Enter
the material description / Quantity / Unit Type and Click Submit.
Step
Step 22 –Filled
– CreateMatrix
Bidding
for user
Form.to take reference Screen 2.
Click here to go back

for next step or
home page.
Select Field and

Create Formula to
command system to
calculate the price in
bidding hall.
Create Formula – Create Formula for Unit Price In
Words.
Create Formula for
per unit price in
words.
Click here to check if

the formula is
working or not.
Save created formula

if found ok
Create Formula – Create Formula for Total Price
Click here to check if

the formula is
working or not.
Save created formula

if found ok
Both the formulas Crated successfully – Screen to check and
proceed for next step.
Saved Formula.
Auction Dashboard View – Select Government Column on the bases
system evaluates the H1 Bidder Price.
Click here to Create Configure Business Rule.
Click here to Create Governing Col.

Select “Unit Price In Fig” and Click “Submit.”
Click Submit.
Configure Business Rule.
Click here to Create Configure Business Rule.

Configure Business Rule – Fill the data as per requirement
and click Submit.
Enter Auction Start Date & End Date. Enter Time extension “Minutes”.
Enter Opening Price / Reserve Price

If Any
Enter Increment Value / Increment
Value During Time Extension.
Configure Business Rule – Created Successfully.
Click Notice & Documents to

Approve Event Notice.
Approve Auction Notice.
Click Notice & Documents to

Approve Event Notice.
Auction Preview Page.
Approve Auction Notice – Enter Remarks and Click Approve.
Enter Remarks and Click Approve.

Test Bidding Form.
Click here to View / Test Bidding

Form.
Test Bidding Form.
Auction Will be live on its date and time.
Click to Proceed for

Payment Accept /
Reject of Bidders.
Click here for Live

Auction Monitoring.
Accept / Reject EMD Payment request of bidders in form of Bank
Guarantee.
Click to Accept/Reject EMD.

Click Payments Details.
Click to Accept/Reject EMD.

Click to Accept/ Reject
EMD.
Accept / Reject EMD Payment request of bidders in form
of Bank Guarantee.
Will be live on its date and time.
Verify EMD Amount.

Accept / Reject EMD Payment request of bidders
in form of Bank Guarantee.
Will be live on its date and time.
Download Payment receipt

uploaded by bidder and verify.
Select Accept / Reject and

Click Submit.
Payment Confirmation.
Click Ok to confirm.
Payment Confirmation - Bidders whose EMD receipt accepted by the
department would be eligible to place their bid in bidding hall.
.
View Accepted
EMD Details
and Verify.
Auction Result – Live Auction Monitoring
Float Marquee/MSG during

live auction for bidders. Stop Auction if needed. It
can be resumed as and
when required.
During live Auction Entity

Name won’t be visible to
officer. Reject if any false bid received.
Rank 1 Bidder Price.
During the live auction monitoring – officer can check the evaluated amount as well as the number of bidders participating in eAuction – but
department won’t be able to view who is participating to protect the identity of bidders during the live auction. Once the auction time finished,
office will get to know the name of the winner and other participants. That can be seen in next slide of this PPT.
Auction Dashboard for Multiple MIS reports
Payment Details Post Auction.
View Result.
T & C Acceptance Report.
Generate Intimation Letter.

Accept/ Reject EMD
Payment Report can be viewed.

Acceptance of Terms & Condition Report.
How many bidders have

accepted the terms and
condition can be viewed
and downloaded.
Auction Result – After the auction closed.
Check Item wise H1 Bid Report. View / Generate Intimation Letter.
Entity Name of the participants after

the due time finished can be viewed Check Bid History.
here as well as the Evaluated
Amount of H1 / Rank 1 Bidder.
Item Wise Leading Bid Report- System provides a complete evaluated report
of – H1 Price, Gain in Figure, Gain in (%), etc. and the same can be
downloaded for department perusal.
Download Report.
View / Generate Intimation Letter - On Acceptance of H1 Bid Price – System
will eMail intimation letter to H1 Bidders – here department has the provision
to accept or reject the H1 bid price post auction.
Department officer will get an option to

select between accept / reject of H1
Price and generate Intimation Letter to
H1 Bidder.
MIS Reports :- Auction Gain Report / Auction Gain
Details Report can be viewed.
Document Updated 03rd August 2021

Forward Auction Creation

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Forward Auction-

Creation and Monitoring

Enter User Id, the Captcha text and

Enter your password click on

Click on Forward Auction and

Click Forward Auction-

Steps for Auction Creation.

Select your Department

Enter Auction Brief here.

User can use this field to

Enter Project Location and

Enable provision for –

Update EMD Start and End

Select Auto *Time* Extension

Select File and Upload, If Any

Enter Form Name: Price Bid.

Enter number of columns and rows. Note- User can

Enter column Header for every column like – Sr No /

Click here to go back

Select Field and

Click here to check if

Save created formula

Click here to check if

Save created formula

Click here to Create Configure Business Rule.

Click here to Create Governing Col.

Click here to Create Configure Business Rule.

Enter Opening Price / Reserve Price

Click Notice & Documents to

Click Notice & Documents to

Enter Remarks and Click Approve.

Click here to View / Test Bidding

Click to Proceed for

Click here for Live

Click to Accept/Reject EMD.

Click to Accept/Reject EMD.

Verify EMD Amount.

Download Payment receipt

Select Accept / Reject and

Float Marquee/MSG during

During live Auction Entity

Payment Details Post Auction.

T & C Acceptance Report.

Generate Intimation Letter.

Payment Report can be viewed.

How many bidders have

Check Item wise H1 Bid Report. View / Generate Intimation Letter.

Entity Name of the participants after

Department officer will get an option to

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Select Auto Time Extension