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Critical Evaluation of Salary System: Project Guide Mr. Balvir Singh Thakur

The document provides a critical evaluation of the salary system used in an unnamed department at HPU. It describes the current system which uses outdated dBase software to manage employee salary records in master and transaction files. This leads to data issues like overwriting old records. The objectives are to study the current system problems and propose improvements. The proposed system aims to be more interactive, prevent data loss, and use an updated database system instead of dBase. The topics to be covered include analyzing the accounting details, feasibility of the new system, and visiting another department using an advanced system.

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Abhey Rattan
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71 views21 pages

Critical Evaluation of Salary System: Project Guide Mr. Balvir Singh Thakur

The document provides a critical evaluation of the salary system used in an unnamed department at HPU. It describes the current system which uses outdated dBase software to manage employee salary records in master and transaction files. This leads to data issues like overwriting old records. The objectives are to study the current system problems and propose improvements. The proposed system aims to be more interactive, prevent data loss, and use an updated database system instead of dBase. The topics to be covered include analyzing the accounting details, feasibility of the new system, and visiting another department using an advanced system.

Uploaded by

Abhey Rattan
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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CRITICAL EVALUATION

OF SALARY SYSTEM

Project Guide
Mr. Balvir Singh Thakur
What is Salary ?
 A fixed regular payment, typically paid on a
monthly or biweekly basis but often
expressed as an annual sum, made by an
employer to an employee.
 Salary can also be viewed as the cost of

acquiring Human Resources for running


operations, and is then termed personnel
expense or salary expense.
Purpose of Salary System
 Easy to get salaries on time.
 To avoid any confusion or conflicts regarding

any employee’s salary, allowances, provident


funds, loans, savings etc ..
 On promotion, an employee can get his

increased salary and other allowances .


 It helps to manage salaries of large workforce

in an organization efficiently.
PROBLEM DEFINITION
 The main objective is to study the current
System of Salary distribution among the
employees in a department of HPU.
OBJECTIVES
 Our goal is to study the present salary system
in any department of HPU.
 To find out problems currently faced by them

in managing salary distribution for


employees.
SCOPE OF STUDY
 The Salary Distribution System in any
department is a vital component.
 It concerns with accounting which formulates

salary of employees of various posts in a


department.
PREVAILING SALARY SYSTEM

Ways of salary
distribution

Hand Written Computerized


documents format
Database maintaied as

TRANSACTION
MASTER FILE FILE (UPDATED)
CURRENT SYSTEM
 The current computerized salary system in
HPU uses “dBase” for maintaining the records
of the employees.
 dBase IV was the first widely used Database

Management Systems (DBMS) for


Microcomputers.
 But now many newer RDBMS systems have

taken over.
Hierarchy

Vice Chancellor

D irector

Teaching Staff Non Teaching Staff


Cont…

Teaching Staff

Lecturer Guest faculty

Peon
Database maintained in dBase
o The following table shows the various rows ,
fields and their attributes as maintained in
database

Ecod Na Branc Desi HRA DDA MA CA SP1 Basic Dedu Gros


e me h gnati Pay ction s pay
on
6689 ABC CHEM Prof 6095 7619 2285 3809 1523 980 3343
8 0
6690 BCD ADM Supri 7000 7500 3000 2500 115 1523 1300 3456
0 0 7
Continued…
 Each Employee is given a unique employee code
that recognises him in the database i.e acts as a
primary key.
 Records are maintained in two files
o Master file – in which no deletion of any account

takes place even if the employee has left or


retired. Only addition to it is made in case of
new employee
o Transaction file- it is a copy of master file

except it keeps a check on the status of an


employee –is he working or left.
Master file Transaction file

Create a
new row
Employee with
unique
ecode

DFD to show recruitment of a new employee in department


Transaction file

ECODE
Search
Employee account
Output

DFD to show how salary information is retrieved from transaction file


Flaws in present system
 The version of dBase (DBMS) used is old and
inflexible.
 The environment is unfamiliar to new

programmers.
 As field number can hugely grow over time .

So the data in some fields is overwritten


rather than stored.
 It is not menu driven.
 We cannot back-up old data.
Example
 If an employee ask for details of his salary after a
period of time (say) he comes in July to get his salary
and taxation statement of the month January ,then it
cannot be obtained from the database.
 Because old data is over-written .
 If we go on to manage previous data e.g.

we have 20 types of deductions in a month and


hence, 20*12 = 240 deductions in a year.
240*12 and so on .. Deduction will go on increasing
and hence very difficult to manage .
Proposed System
 The system should be more interactive and
menu driven
 It should have the facility of maintaining

records properly and necessarily not be


overwritten with newer attributes to prevent
enormous increase in number of fields.
 It should be resistant to virus threats and

protection breaches to avoid any loss to the


data.
UPGRADATIONS IN CURRENT SYSTEM

NEW
DATABASE
SYSTEM
DBASE
Topics to be covered
 To analyze the department with reference to
the accounting details.
 To study the feasibility of the new proposed

system.
 to visit a department where the advanced

system is already in use.


THANK YOU
 Presented by :-
1. Anurag Bhatoa
2. Anish Jabble
3. Rahul Rana
4. Ishan Sood
5. Abhay Chand
6. Abhey Rattan

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