TEXT BASICS

Lesson 4
Lesson Objective
•I can type, edit, and organize texts by performing basic
tasks such as adding, deleting, and moving text in your
document, as well as how to cut, copy, and paste in
Microsoft Word.
Introduction

•If you're new to Microsoft Word, you'll need to learn

the basics of typing, editing, and organizing text. Basic
tasks include the ability to add, delete, and move text
in your document, as well as how to cut, copy,
and paste.
Using the insertion point to add text

•The insertion point is the blinking vertical line in your

document. It indicates where you can enter text on the
page. You can use the insertion point in a variety of
ways.
Using the insertion point to add text
• Blank document: When a new blank document opens, the insertion point will
appear in the top-left corner of the page. If you want, you can begin typing from
this location.
Using the insertion point to add text
•Adding spaces: Press the spacebar to add spaces after
a word or in between text.
Using the insertion point to add text
•New paragraph line: Press Enter on your keyboard to
move the insertion point to the next paragraph line.
Using the insertion point to add text
• Manual placement: Once you begin typing, you can use the mouse to
move the insertion point to a specific place in your document. Simply click
the location in the text where you want to place it.
Using the insertion point to add text
• Arrow keys: You can also use the arrow keys on your
keyboard to move the insertion point.
The left and right arrow keys will move between adjacent
characters on the same line, while
the up and down arrows will move between paragraph
lines. You can also press Ctrl+Left or Ctrl+Right to quickly
move between entire words.
Selecting text
• Before you can move or format text, you'll need to select it. To do this, click and
drag your mouse over the text, then release the mouse. A highlighted box will
appear over the selected text.
Selecting text

• When you select text or images in Word, a hover toolbar with

command shortcuts will appear. If the toolbar does not appear
at first, try hovering the mouse over the selection.
Selecting text
• To select multiple lines of text:
1. Move the mouse pointer to the left of any line so it becomes a right slanted
arrow.
2. Click the mouse. The line will be selected
3. To select multiple lines, click and drag the mouse up or down.
Selecting text
• To select all of the text in your document, choose the Select command on
the Home tab, then click Select All. You can also press Ctrl+A on your
keyboard.
Selecting text
•Other shortcuts include double-clicking to select a
word and triple-clicking to select an entire sentence or
paragraph.
To delete text:

• There are several ways to delete, or remove, text:

• To delete text to the left of the insertion point, press the Backspace key on
your keyboard.
• To delete text to the right of the insertion point, press the Delete key on
your keyboard.
• Select the text you want to remove, then press the Delete key.
• If you select text and start typing, the selected text will automatically be deleted
and replaced with the new text.
Copying and moving text

•Word allows you to copy text that's already in

your document and paste it in other places,
which can save you a lot of time and effort. If you
want to move text around in your document, you
can cut and paste or drag and drop.
Copying and moving text
1. Select the text you want to copy.
 Copying and moving text
Click the Copy command on the Home tab. You can also press Ctrl+C on your keyboard.
Copying and moving text
Place the insertion point where you want the text to appear.
Copying and moving text
Click the Paste command on the Home tab. You can also press Ctrl+V on your
keyboard.
Copying and moving text
The text will appear.
Copying and moving text
1. Select the text you want to copy.
2. Click the Copy command on the Home tab. You can also press Ctrl+C on your
keyboard.
3. Place the insertion point where you want the text to appear.
4. Click the Paste command on the Home tab. You can also press Ctrl+V on your
keyboard.
5. The text will appear.
Copying and moving text
•Word allows you to copy text that's already in your
document and paste it in other places, which can save
you a lot of time and effort. If you want to move text
around in your document, you can cut and
paste or drag and drop.
Copying and moving text
• To copy and paste text:
1. Select the text you want to copy.
2. Click the Copy command on the Home tab. You can also press Ctrl+C on your
keyboard.
3. Place the insertion point where you want the text to appear.
4. Click the Paste command on the Home tab. You can also press Ctrl+V on your
keyboard.
5. The text will appear.
To cut and paste text:
1. Select the text you want to cut.
To cut and paste text:

Click the Cut command on the Home tab. You can also

press Ctrl+X on your keyboard.
To cut and paste text:

Place your insertion point where you want the text to appear.
To cut and paste text:

Click the Paste command on the Home tab. You can also

press Ctrl+V on your keyboard.
To cut and paste text:

The text will appear.

To cut and paste text:

1. Select the text you want to cut.

2. Click the Cut command on the Home tab. You can also
press Ctrl+X on your keyboard.
3. Place your insertion point where you want the text to appear.
4. Click the Paste command on the Home tab. You can also
press Ctrl+V on your keyboard.
5. The text will appear.
To cut and paste text:
• You can also cut, copy, and paste by right-clicking your
document and choosing the desired action from the drop-down
menu. When you use this method to paste, you can choose from
three options that determine how the text will be
formatted: Keep Source Formatting, Merge Formatting,
and Keep Text Only. You can hover the mouse over each icon to
see what it will look like before you select it.
To drag and drop text:

Select the text you want to move.

To drag and drop text:

Click and drag the text to the location where you

want it to appear. A small rectangle will appear
below the arrow to indicate that you are moving
text.
To drag and drop text:

Release the mouse, and the text will appear.

To drag and drop text:

If text does not appear in the exact location you

want, you can press the Enter key on your
keyboard to move the text to a new line.
To drag and drop text:

1. Select the text you want to move.

2. Click and drag the text to the location where you want
it to appear. A small rectangle will appear below the
arrow to indicate that you are moving text.
3. Release the mouse, and the text will appear.
4. If text does not appear in the exact location you want,
you can press the Enter key on your keyboard to move
the text to a new line.
Undo and Redo

• Let's say you're working on a document and accidentally delete

some text. Fortunately, you won't have to retype everything you
just deleted! Word allows you to undo your most recent action
when you make a mistake like this.
• To do this, locate and select the Undo command on the Quick
Access Toolbar. You can also press Ctrl+Z on your keyboard. You
can continue using this command to undo multiple changes in a
row.
Undo and Redo
Undo and Redo
• By contrast, the Redo command allows you to reverse the last undo. You can also
access this command by pressing Ctrl+Y on your keyboard.
Symbols

•If you need to insert an unusual character that's

not on your keyboard, such as a copyright (©) or
trademark (™) symbol, you can usually find it with
the Symbol command.
To insert a symbol:
Place the insertion point where you want the symbol
to appear.
To insert a symbol:
Click the Insert tab.
To insert a symbol:
Locate and select the Symbol command, then choose the desired symbol from the
drop-down menu. If you don't see the one you want, select More Symbols...
To insert a symbol:
The symbol will appear in the document.
1.Open our practice document.
2.Scroll to page 2.
3.Place the insertion point at the top of the document and type Now Introducing...
4.Use your arrow keys to move the insertion point to the Signature Detail
Plan's price and change it to $99.99/mo.
5.At the bottom of the document, use drag and drop to move Just leave the
details to us to the end of the last line.
6.At the end of the line you just moved, insert the trademark symbol. If you
cannot find the trademark symbol, insert a different symbol of your choice.
7.When you're finished, your document should look something like this: