Documentation in GST

• Tax Invoice
• For supply of Goods
• For continuous supply of Goods
• For supply of services
• Revised invoice

• Debit note
• Credit note
• Bill of supply
• Receipts voucher & Payment voucher
• Refund voucher
 Documentation in GST
• Tax invoice An invoice or a GST bill is a list of goods sent or services provided,
along with the amount due for payment.
• A registered supplier need to issue tax invoice to the recipient at the time of
supply of goods or services or both
1.Invoice number and date
2.Customer name
3.Shipping and billing address
4.Customer and taxpayer’s GSTIN (if registered)**
5.Place of supply
6.HSN code/ SAC code
7.Item details i.e. description, quantity (number), unit (meter, kg etc.), total value
Tax Invoice under GST
8. Taxable value and discounts
9. Rate and amount of taxes i.e. CGST/ SGST/ IGST
10. Whether GST is payable on reverse charge basis
11. Signature of the supplier
• If the recipient is not registered AND the value is more than Rs. 50,000 then the
invoice should carry:
•    i. name and address of the recipient,
•   ii. address of delivery,
•   iii. state name and state code
Time of issue of Tax Invoice
Tax Invoice for supply of Goods
Continuous Supply of Goods Under GST

• “Continuous supply of goods” means a supply of goods which is

provided, or agreed to be provided, continuously or on recurrent basis,
under a contract, whether or not by means of a wire, cable, pipeline or
other conduit, and for which the supplier invoices the recipient on a
regular or periodic basis and includes supplies notified as being a
continuous supply of goods.
Tax Invoice for supply of services
Continuous Supply of Services Under GST:
• “Continuous supply of services” means a supply of services which is provided, or agreed
to be provided, continuously or on recurrent basis, under a contract, for a period
exceeding three months with periodic payment obligations and includes a supply notified
as being a continuous supply of services.
• In case of continuous supply of goods, the invoice has to be issued before or at the time of
each of the successive statements is issued or each of the successive payments are
received. Similarly, in case of a continuous supply of services the invoice has to be issued.
• • Where the due date of payment is ascertainable from the contract, the invoice must be
issued on or before the due date of payment;
• • Where the due date of payment is not ascertainable from the contract, the invoice must
be issued before or at the time when supplier of service receives payment;
• • Where the payment is linked to the completion of an event, the invoice should be issued
on or before the date of completion of that event.
Revised Invoice
• Under GST, all the taxable dealers will have to apply for provisional
registration and carry out all the formalities post which they will get
the permanent registration certificate.
For all the invoices issued between the period –
1.Date of implementation of GST
2.Date of issue of Registration certificate
• the dealers will have to issue a revised invoice against the invoice
already issued between the said period. The revised invoice will have
to be issued within one month from the date of issue of the registration
certificate.
Debit and Credit Note
• When goods supplied are returned or when there is a revision in the invoice value due to
goods (or services) not being up to the mark or extra goods being issued a Debit Note or
Credit Note is issued by the supplier and receiver of goods and services.
• A debit note or a Credit Note can be issued in 2 situations –
1.When the amount payable by buyer to seller decreases –There can be a change in the
value of goods after the goods are delivered and invoice is issued by the seller. This can
be due to a return of goods or due to the bad quality of the goods delivered, etc. In this
case, the value of goods decreases due to which a Debit Note is issued by the purchaser
to the seller. The Debit Note provides details of the amount of money debited from the
sellers’ account and also states the reason for the same. The reason behind this – In the
purchaser’s books of account the seller will have a credit balance. When a debit note is
issued the credit balance of the Sellers account decreases, thus reducing the seller’s
balance. It means that that lesser amount is required to be paid by the buyer to the seller
to settle his liability. Thus debit note reduces the liability for the buyer. The seller issues
a Credit Note as a response or acknowledgment to the Debit Note
Debit and Credit Note

• When the amount payable by buyer to seller increases-When the value

of invoice increases due to extra goods being delivered or the goods
already delivered have been charged at an incorrect value a Debit Note
is required to be issued.The Debit Note, in this case, is issued by the
seller to the buyer. And the buyer as an acknowledgment to the receipt
of Debit Note issues a Credit Note.The reason behind this – In the
seller’s books of account the buyer will have a debit balance. When a
debit note is issued the debit balance of the buyer’s account increases.
It means that more amount is required to be paid by the buyer to the
seller to settle his liability. Thus, credit note increases the liability for
the buyer.
Debit and Credit Note
Debit Note
Cases Where Debit note has to be issued by the Supplier

A. Original tax invoice has been issued and taxable value in the invoice is less than actual
taxable value.

B. Original tax invoice has been issued and tax charged in the invoice is less than actual
tax to be paid.

Note Debit note will include a supplementary invoice.

Debit Note
Credit Note
Cases Where Credit note has to be issued by the Supplier

A Original tax invoice has been issued and taxable value in the
invoice exceeds actual taxable value.
B Original tax invoice has been issued and tax charged in the
invoice exceeds actual tax to be paid.
C Recipient returns the goods to the supplier

D Services are found to be deficient

Note: Credit note will include a supplementary invoice

Credit Note
• Credit Note
Bill of Supply
• A business registered under GST issues a tax Invoice to the buyer.
Such an invoice mentions the GST rate charged on the goods and
services sold.
• However, some business registered under GST cannot charge any tax
on the invoice issued by them. Such dealers have to issue a Bill of
Supply.
• A Bill of Supply is issued when GST is not applicable on a transaction
or when GST is not to be recovered from the customers.
Bill of Supply
Bill of Supply
Receipt Voucher
• The taxpayer is required to issue a Receipt Voucher.  Also when a
registered person receives an advance, the registered person is
required to issue a receipt voucher. This voucher is the proof that
payment has been received.
• A supplier of services is also required to calculate GST on the advance
received and pay it to the government.
• Note: A supplier of goods is not required to pay GST on advances.
Receipt Voucher
For example –
• Mr. A entered into a contract with B to supply some services worth Rs 20
lakh. GST applicable to these services is 18%. An advance of Rs 10 lakh is
given by B to A
• As advance is received by Mr. A, he will have to issue a Receipt Voucher
of Rs 10 lakh.
• A will also have to pay GST as follows:
• Total GST Payable – Rs 10 lakh X 18% = 1,52,542                                          
100% + 18%
• Amount of CGST @ 9%  = Rs 76271
• Amount of SGST @ 9%  = Rs 76271     
Receipt Voucher
• The format of Receipt Voucher has been provided by the CGST Rules, 2017:
1.Name, address, and GSTIN of the supplier
2.Serial number
3.Date of its issue
4.Name, address and GSTIN or Unique Identity Number, if registered, of the recipient
5.Description of goods or services
6.Amount of advance taken
7.Rate of tax (CGST/SGST/UTGST/IGST or cess)
8.Amount of tax charged in respect of taxable goods or services (CGST/SGST/UTGST/IGST or cess)
9.Place of supply along with the name of State and its code, in case of a supply in the course of inter-
State trade or commerce
10.Whether the tax is payable on reverse charge basis
11.Signature or digital signature of the supplier or his authorised representative:
Receipt Voucher
Payment Voucher
• In the case of the reverse charge applicable on a transaction, the
receiver of goods or services is liable to pay the tax instead of the
supplier of goods/services under GST. The supplier of goods/services
cannot issue a tax invoice, so he needs to issue a payment voucher to
the recipient of goods/services.
• The recipient who is registered under GST has to issue a payment
voucher for the transactions(goods or services) on which reverse
charge is applicable to the supplier.
• For example
• Ajay cashew house registered in Delhi had purchased cashew nuts
from Vikram an agriculturist for Rs 100000 in Karnataka.
Payment Voucher
• In this case, the reverse charge would be applicable to Ajay cashew
house. CGST and SGST are required to be paid by Ajay cashew house
on reverse charge basis of Rs 5000( 5% * 100000). Ajay cashew house
would also need to issue a payment voucher to Vikram for Rs 100000.
• For example
• Star logistics a GTA registered in Maharashtra provided transportation
services to a factory of Vishal fireworks in Delhi for Rs 2,00,000.
• Vishal fireworks has to pay CGST and SGST on reverse charge basis
of Rs 10,000 (5% * 210000). A payment voucher of Rs 2,00,000
would need to be issued by Vishal fireworks to Star logistics at the
time of making the payment.
Payment Voucher Contains
1.Name, address and GSTIN (if registered) of the supplier.
2.A consecutive serial number not exceeding 16 characters of any combination
which unique for the financial year.
3.Date of issue of payment voucher.
4.Name, address, and GSTIN of the recipient.
5.Description of the goods and service on which tax is paid on reverse charge basis.
6.Amount paid to the supplier.
7.The rate and amount of tax charged under different heads CGST, SGST/UTGST or
IGST and cess.
8.Place of supply if the transaction is interstate along with the state name and code.
9.Signature or Digital signature of the supplier or the authorized representative of
the supplier
Payment Voucher
Refund Voucher
• A bulk order is received by the manufacturer along with the advance
of the order. The manufacturer would need to issue a receipt Voucher 
at the time of receiving the advance. If the order is canceled anytime
later than there will be no tax invoice issued and the manufacturer
would need to issue a refund voucher for the advance received.
• In the case of an order for a service gets canceled after the payment of
advance, then the service provider needs to issue a refund voucher to
the person who made the payment.
Refund Voucher
• For example:
1.Ajay Furniture House received an order for 100 chairs at a cost of Rs 1,000 per
chair from Kiran Enterprise for their new office. Kiran Enterprise paid an
advance of Rs 30,000 for the chairs.
• Later the order was canceled by Kiran Enterprise. Ajay Furniture House would
need to issue a receipt voucher at the time of receipt of the advance and a refund
voucher at the time of cancellation of the order under GST.
2.Blazing Courier Services received an order to courier a package to Tamil Nadu
from Vimal Suitings Private Limited for Rs 50,000. Vimal paid an advance of Rs
25,000 for the courier. Later, Vimal withdrew the order due to delay by Blazing
Courier Service.
• Blazing would need to issue a refund voucher at the time of withdrawal of the
order and a receipt voucher at the time of receipt of advance under GST.
Refund voucher contains
1.Name, address, and GSTIN of the seller of goods or service provider.
2.A serial number not exceeding 16 characters, which is unique for the particular financial year.
3.Date of issue of refund voucher.
4.Name, address and GSTIN or UIN of the receiver of goods/service if registered under GST.
5.Number and date of issue of the receipt voucher.
6.Description of the goods or services sold for which refund is made.
7.The amount of refund.
8.The rate of tax under CGST, SGST/UTGST, IGST or cess.
9.The amount of tax paid under CGST, SGST/UTGST, IGST or cess in respect of
goods/services for which refund is made.
10.Tax is paid on reverse charge basis or in the normal course.
11.Signature/Digital signature of the supplier or his authorized representative
Refund voucher
Penalty
Penalty for not issuing invoice Penalty 100% of tax due or Rs. 10,000
   -whichever is higher

Penalty for incorrect invoicing Penalty of Rs. 25,000