Project Planning 3 Topic: Dr. Andualem Goshu

Project Planning
3rd topic
Dr. Andualem Goshu
[email protected]
Top Project Management Excel Templates
Project Tracking Template
House all your project information in one central place, so everyone involved knows
exactly where to look for important details. With the project tracking template, you can
add tasks, status, priority, deliverables, deadlines, cost, hours, and more for your whole
project. If you’re managing a large project, a project tracking template will help keep
everything organized.
Gantt Chart Template
Gantt chart is one of the most popular templates used by project managers. A Gantt
chart takes your task names, start and end dates, and durations, and transforms them
into a cascading horizontal bar chart. You can quickly visualize the order in which
tasks need to happen and which tasks are dependent on each other. A Gantt chart is
especially effective when managing a complex project with many dependencies.
Project Budget Template
Make sure your project stays on budget throughout the entire project by tracking labor,
materials, fixed costs, and actuals. A budget template helps you stay diligent with
spending and lets other team members know if you are over or under. This template is
helpful for any project, regardless of size.
Project Timeline Template
A timeline helps you visualize complex information in a digestible, easy-to-understand
way. You can track progress, identify potential delays, monitor how long project tasks
actually take to complete, and more. A project timeline is great for any size project,
especially when you need to share status with external collaborators or stakeholders.
To-Do List Template
With so many moving parts in a project, a to-do list helps you focus on the most
important tasks. You can manage due dates on a daily, hour-by-hour basis and see your
priorities across the entire week. Use a to-do list template if you need to organize
individual tasks.
Issue Tracker Template
It can be easy for potential issues to fall through the cracks when managing a project.
However, if these issues are left unresolved, they can ultimately delay your entire
project and affect deliverables. For project tracking, using an issue tracker template
helps you quickly identify issues and assign owners so you can solve problems as soon
as they arise. Use this template if you are managing a medium-to-large project that
involves many changes.
Timesheet Template
Get a quick snapshot of resource allocation with a timesheet template, which allows
the whole project team and stakeholders to view the commitment level of each person.
Track resource availability on a weekly basis to see who has extra time and who is
spread too thin. A timesheet is effective when managing dozens of resources in a large
project.
Project Risk Template
By their very nature, projects are full of hidden risks -- the scope could be ill-defined,
dependencies could be inaccurate, etc. The key is to identify these risks early in the
project, before they affect cost and deadlines. The project risk tracker organizes all
potential risks in one location and is beneficial to anyone managing a medium-to-large
project.
Agile Project Plan Template
An agile project plan is based on features. The plan estimates how long it will take for
each feature to be delivered, without much detail on how it will be delivered. And
because the project plans are focused on features, you can group similar features into
sprints.
An agile project plan is always changing. Once the plan is developed, the project team
needs to maintain it and update status and timelines accordingly.
Also known as an agile project schedule, this template lets you add your tasks, who is
responsible, start and end dates, and status. The duration for each task will be
automatically calculated. This template also features a Gantt chart (a visual
representation of your project timeline), which will automatically adjust when you add
your own data to the table
Project Management Dashboard
Sifting through multiple documents to find the tasks worth reporting to leadership can
be time consuming and frustrating. With a project management dashboard, you can
quickly communicate the status of your project and share the big picture view. Use the
project management dashboard if you want to share the high-level status of your
project with stakeholders.
Project management planning steps
• Project initiation
• Project planning
• Project Execution
• Project evaluation/ control
• Project closure
Project planning
• CHANGE MANAGEMENT PLAN : This section of the Change Management
Plan describes the approach the organization will use for managing
change throughout the project.
• COMMUNICATIONS MANAGEMENT PLAN TEMPLATE: use
Communications Matrix/flow chart
• COST MANAGEMENT PLAN TEMPLATE
• HUMAN RESOURCE PLAN TEMPLATE
• PROCESS IMPROVEMENT PLAN TEMPLATE
• PROCUREMENT MANAGEMENT PLAN TEMPLATE
• Quality Management Plan
• Risk Management Plan
• Schedule Management Approach: This includes the scheduling
tool/format, schedule milestones, and schedule development roles and
responsibilities.
• SCOPE MANAGEMENT PLAN TEMPLATE
• WORK BREAKDOWN STRUTURE (WBS) TEMPLATE
Assume that your project has already got
acceptance by the sponsoring company,
• Write a project management plan on the topic
you wrote your project proposal. Use
appropriate graphs and show the status for
each activity.
• For the future, please practice how to report

initiation stage, execution stage, control stage
and closure stage (check the guideline how to
write them).

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What are the different project templates discussed?

What is the purpose of a Gantt chart?

Project Planning

• For the future, please practice how to report

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