Project Procurement Management Plan PPMP

PROJECT
PROCUREMENT
PLAN
(ppmp)
11.25.2021
The project procurement management plan
(ppmp)
⮚ The PPMP serves as a guide document in the procurement and
contract implementation process, as well as a vital reference in
procurement monitoring. Moreover, it serves as an important tool in
resource and financial management, allowing the Procuring Entity
the flexibility to optimize the utilization of scarce resources.
⮚ Well-planned procurement will significantly minimize the practice of

doing short-cuts to ensure that the Procuring Entity is able to
purchase its requirements for the delivery of public services.
2
GOAL OF PROCUREMENT PLAN
▸ is to increase the efficiency, effectiveness and transparency of the

procurement process. The document specifically describes how
products or services will be acquired and how vendors will be
managed during the project. It includes information such as the
types of contracts that will be used, the planned delivery or
implementation dates for the contracted products or services, the
types of metrics that will be used to evaluate the vendor's
performance and an explanation of how the procurement process
will be performed.
3
“
▸ Creating a procurement plan helps an organization avoid
surprises and last-minute considerations. The document
helps leaders decide what to buy, when to buy it and what
sources to purchase from.
▸ A procurement plan also allows project planners to

determine if their expectations and requirements are realistic
and can be completed in the proposed project timeline.
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1dentify the procurement needs and
requirements
The first section of the procurement plan describes

the products the organization is looking to acquire
and offers an explanation and justification for why
the products must be bought from an external
supplier.
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Define the project timeline
This section proposes a timeline for the project and

describes the timeframe in which the products are
needed. Including this section helps project teams better
understand when the procurement process should be
started and when it needs to be completed by.
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Method of procurement
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a.) Competitive Bidding
“Refers to the method of procurement which is open to participation

by any interested party and which consists of the following
processes: advertisement, prebid conference, eligibility screening of
prospective bidders, receipt and opening of bids, evaluation of bids,
post-qualification, and award of contract, the specific requirements
and mechanics of which shall be defined in the Implementing Rules
and Regulations (IRR) to be promulgated under Republic Act 9184.”
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b.) Alternative Methods of Procurement
⮚ Direct Contracting or single source procurement is a

method of procurement of goods that does not require
elaborate bidding documents. The supplier is simply asked
to submit a price quotation or a pro-forma invoice together
with the conditions of sale. The offer may be accepted
immediately or after some negotiations.
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⮚ Shopping is a method of procurement of

goods whereby the Procuring Entity simply requests
for the submission of price quotations for readily
available off-the-shelf goods or ordinary/regular
equipment to be procured directly from suppliers of
known qualifications.
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⮚ Negotiated procurement is a method of procurement of goods,

infrastructure projects and consulting services, whereby the
Procuring Entity directly negotiates a contract with a technically, legally
and financially capable supplier, contractor, consultant or, where allowed,
an individual consultant, only in the cases provided for in Section 53 of
R.A. 9184 and Section 53, Rule XVI of its IRR.
The particular conditions under which this alternative method of

procurement may be used are outlined in Section 2, Part 2, Vol. 2,
Section 3, Part 2, Vol. 3 and Section 3, Part 2, Vol. 4 of this Manual.
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Format of the ppmp
(prepared by the procurement management office (pmo)/end-user
unit)
“
The PPMP shall contain the following information:
A.The name of the project/ procurement;
D. The procurement methods to be adopted, and
B. General description of the project/procurement; indicating if the procurement tasks are to be
outsourced as provided in Section 53(e) of the IRR-A;
C. The extent/size of contract scopes/packages;
E. The time schedule for each procurement

(This refers to the general description of the lot to be activity; and
included in a particular contract, i.e. the goods,
infrastructure project or services, or a combination of
any two or three of these types of procurement, F. The ABC
including quantities where applicable.)
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Ppmp template (activities)
PROJECT PROCUREMENT MANAGEMENT PLAN (PPMP) C.Y. 2021
END-USER/UNIT : Department of Education – Schools Division of Zambales
Name of the Project/Procurement: ____________________
Projects, Programs and Activities (PAPs)
QUANTITY SCHEDULE / MILESTONE OF ACTIVITIES
/ ESTIMATED Mode of
CODE GENERAL DESCRIPTION BUDGET Procurement
SIZE Dec Jan Feb Mar Apr May Jun July Aug Sept Oct Nov

₱ -
TOTAL BUDGET:
NOTE: Technical Specifications for each Item/Project being proposed shall be submitted as part of the PPMP
Prepared By: Submitted By:
______________________ ______________________________
Supply Officer /School Property Custodian Head of Procurement Entity
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Ppmp template (goods / supplies)
CONSOLIDATED PROJECT PROCUREMENT MANAGEMENT PLAN

Name of Procuring Entity: _________________ Project Reference Number: __________________
Name of Project: _________________
Location of Project: ___________________

TYPE OF Extent/Size of Contract PROCUREMENT SCHEDULE

CONTRACT TO Scope/Packages PROCUREMENT
QUANTITY TOTAL ESTIMATED
BE EMPLOYED
Description Unit of Issue UNIT COST METHOD JAN FEB MAR APR MAY JUNE JULY AUG SEPT OCT NOV DEC QUANTITY BUDGET

-
TOTAL -
Prepared by: Submitted By:

___________________________ _________________________
Supply Officer /School Property Custodian Head of Procuring Entity
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Annual procurement
plan
(app)
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Annual procurement plan
▸ is the document that consolidates the various

PPMPs submitted by the various PMOs and end-user
units within the Procuring Entity. It reflects the
entirely of the procurement activities that will be
undertaken by the Procuring Entity within the
calendar year.
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Workshop proper
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End of the topic
To be able to
To be able to To be able to
understand
fill up the upload
the PPMP
PPMP forms outputs
process
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link
PPMP
END
USER/UNIT
PPMP
OFFICE SUPPLIES
APP
SAMPLE
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https://bit.ly/PPMP_FY2022
OUT PUT LINK UPLOADING
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SUPPLY OFFICE
Team PresenTER
GRACE M. RUANTO ROCHELLE A. ACIERTO

SUPPLY OFFICER II ADMINISTRATIVE ASSISTANT III
ADMINISTRATIVE OFFICER IV
21
Thank
YOU!
22

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PROJECT

⮚ Well-planned procurement will significantly minimize the practice of

▸ is to increase the efficiency, effectiveness and transparency of the

▸ A procurement plan also allows project planners to

The first section of the procurement plan describes

This section proposes a timeline for the project and

“Refers to the method of procurement which is open to participation

⮚ Direct Contracting or single source procurement is a

⮚ Shopping is a method of procurement of

⮚ Negotiated procurement is a method of procurement of goods,

The particular conditions under which this alternative method of

E. The time schedule for each procurement

Prepared By: Submitted By:

TYPE OF Extent/Size of Contract PROCUREMENT SCHEDULE

Prepared by: Submitted By:

▸ is the document that consolidates the various

GRACE M. RUANTO ROCHELLE A. ACIERTO

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