COURSE CODE:510
COURSE TITLE: Youth and community
development
ASSIGNMENT TOPIC: Youth projects
planning, implementation and evaluation
Submitted To: Mam Iqra
Submitted by :Group 5
YOUTH
Youth
The period between childhood and adult age
Project
A project can be defined as a temporary endeavor, or
series of activities, undertaken to achieve a specific result.
Characteristics of project
Projects are often unique and specific and non-repeating
solves a real and existing problem
has well-defined start and end points
is time-bound.
Project vs Program
A project is usually a unique and independent activity with
a particular target. It normally has a fixed budget and is
time-bound – sometimes a few weeks, sometimes one or
two years.
A program is usually larger than project
Projects in youth development work
Based on action to bring about situational change.
To address development problems
To increase the capacity of poor people in less developed
countries to control their own development.
Planning in Youth Projects
Planning is the fundamental management
function, which involves deciding beforehand,
what is to be done, when is it to be done, how it is
to be done and who is going to do it.
It is an intellectual process.
Conti…
Identification of the problem
A good project comes from a good problem
definition. It is important to first identify the
problem you want to address.
Data collection about problem
Knowledge about previous initiatives
Conti..
Time framework
It is important to determine how much time it will
take to reach the established objectives.
To determine the goal of your project
The outcomes of the project
Advantages…
A well-made plan indicates clearly how to organise
the project.
It significantly reduces the uncertainties associated
with the project.
Assigning duties to project members
Implementation
Rafia Urooj Saman
2020-ag-937
Implementation is the following of the methods within given frame of time as were
decided in the Planning stage.
It includes the sequence of steps and deadlines etc.
Project Manager is the person in charge of monitoring the implementation of the time,
coordination of all the activities and setting up the meetings etc.
Objectives of Implementation phase
The objectives of implementation phase are summarized as:
1. Putting the action plan into operation.
2. Achieving concrete change and improvements.
3. Ensuring that new infrastructure, new institutions and new resources are sustainable in
every aspect.
4. Ensuring that any unforeseen conflicts that might arise during this stage are resolved.
5. Ensuring transparency with regard to finances.
Steps of Implementation Phase
1. Set Clear Goals : You must identify the goals that the new strategy should achieve. Without
a clear picture of what you’re trying to attain, it can be difficult to establish a plan for
getting there.
2. Determine Roles, Responsibilities, and Relationships: You should build a roadmap for
achieving those goals, set expectations among your team, and clearly communicate your
implementation plan, so there’s no confusion.
3. Delegate the Work: Refer to your original timeline and goal list, and delegate tasks to the
appropriate team members.
Steps of Implementation Phase
4. Monitor Progress and Performance: Monitoring is the measuring of the performance made
according to the project proposal. It is the most important phase of Implementation .
Importance of Monitoring
1. It gather data about timely achievement.
2. New strategies when unforeseen difficulties are faced.
3. Help in the planning of future projects
4. It allows donors to understand how their money has been spent.
5. It helps to engage with participants of the project.
Steps of Implementation Phase
5. Take Corrective Action: It’s more important to be attentive, flexible, and willing to change
or readjust plans for unforeseen issues.
6. Conduct a Retrospective: evaluate how things went. Ask yourself questions like:
Did we achieve our goals?
If not, why? What steps are required to get us to those goals?
What challenges have been anticipated?
How can we avoid these challenges in the future?
Project Evaluation
Evaluation has its origin in the Latin word Valupure which means the
value of a particular thing, idea or action. (Rengasamy, 2008)
Evaluation takes place at the end of the project to find out the weakness
and the results of the project.
Project evaluation assesses activities that are designed to perform a
specified task in a specific period of time.
Purpose of Evaluation
For an accountability perspective
The purpose of evaluation is to make the best possible use of funds by the program
managers who are accountable for the worth of their programs.
Measuring accomplishment in order to avoid weaknesses and future mistakes
Observing the efficiency of the techniques and skills employed
For a knowledge perspective
The purpose of evaluation is to establish new knowledge about social programs and
the effectiveness of policies and programs designed to alleviate them
Evaluation helps to make plans for future work.
Principles of Evaluation
1. Evaluation is a continuous process.
2. Evaluation should involve minimum possible costs.
3. Evaluation should be done without prejudice to day to day work.
4. Evaluation must be done on a cooperative basis in which the entire staff
and the board members should participate.
5. Total overall examination of the agency will reveal strength and weakness.
6. The result of evaluation should be shared with works of the agency.
Steps in Evaluation
1. Learning about the program
2. Creating on evaluation plan and evaluation indicators
3. Briefing the concerned people about the evaluation plan and indicators
4. Revising and elaborating the evaluation plan
5. Initiating evaluation
6. Utilizing / sharing information
Types of Evaluation
Evaluation can be categorized under different headings.
By timing ( when to evaluate)
1. Formative Evaluation
Done during program-Development stages
2. Summative Evaluation
Taken up when the program achieves a stable of operation or when it is
terminated
