The Office Professional's Responsibilities For Efficiency and Productivity

The Office Professional’s
Responsibilities for Efficiency and

Productivity
(Group 2)
Evaluate the Office Professional’s
Effectiveness and Efficiency for
Productivity
Efficiency is about
doing things in an
Effevtiveness is optimal way, for
about doing the example doing it
right task the fastest or in
completing the least
activities and expensive way. It
task. could be the
wrong thing, but it
was done
optimally.
According to "Chris Miksen“ The effectiveness of a workforce has an enormous
impact on the quality of a company's products and services. Employees and
managers who demonstrate effectiveness in the workplace help produce high-quality
results. Companies measure effectiveness often by conducting performance reviews
for their employees, managers and supervisors.
Efficiency in the workplace is the time it takes to do something. Efficient employees

and managers complete tasks in the least amount of time possible. A manager who's
efficient isn't always effective, nor is an employee who's inefficient always a better
employee.
Conclusion An ability to achieve the goals of a team is much needed a effective

plan in order to do the right things just to commit the goals of the team and also an
efficient to focus the process and specially using less resources wisely. Therefore
effectiveness is better than efficiency.
BASIS FOR COMPARISON EFFICIENCY EFFECTIVENESS
What is it? Work is to be done in a correct Doing accurate work.

manner.
Empahasis on Inputs and Outputs Means and Ends
Time Horizon Short Run Long Run
Approach Introverted Extroverted
Ascertainment Strategy Implementation Strategy Formulation
Orientatation Operation Strategies

Discuss the time management
• Time management. Time management is the process of
organizing and planning how to divide your time between different
activities. Get it right, and you'll end up working smarter, not
harder, to get more done in less time – even when time is tight
and pressures are high.
• The benefits of good time management include greater
productivity, less stress and more opportunities to do things that
matter.
Clarify the different time waster
• Time waster that spend a lot of time doing something that
is unnecerry or does not produce any benefit.
Recognize the Time management technique to increase
productivity
What are time management techniques?
Time management techniques involve a set of principles you need to follow in order to be more productive. By
using a solid time management method, you can be more efficient with your time, make better and faster
decisions, and accomplish more in less time.
Most effective time management techniques
There are lots of different ways of managing your time, and they may not all work for you. What works for one
person may not work for another. The only way to know which method works for you is to try some of them out.
We’ve gathered a few different methods for managing your time. Give them a shot and see which is best for you.
1. The Pomodoro technique
The Pomodoro Technique involves using a timer to focus on one task for 25 minutes at a
time. After 25 minutes are up, mark off one interval (or "pomodoro") and take a short break
of 5-10 minutes. Then start over from the beginning.
2. Time Blocking
With time blocking, you can schedule specific blocks of time for different tasks each day.
You can adjust the time blocks each day as new tasks come in or are completed. Each
week you lay out a concrete schedule that tells you what to work on and at what time.
Here's an example of a time blocked calendar:
3. Getting Things Done (GTD)
The GTD method supports greater productivity by using a system of lists, reminders and regular
reviews. By getting into the habit of organizing all the tasks in your mind, you can focus more fully on
your work. This technique minimizes stress because tasks become organized and prioritized.
Capture Collect all of the tasks, big and small, that you can think of. Clarify Determine whether the task
is actionable. If so, decide what the next action is. If not, discard the task or put it on hold. Organize Put
everything in its place. That means adding dates to your calendar, delegating to others, putting aside
reference material for later, and sorting your tasks. Reflect Review your lists frequently to make sure
they are up to date. Engage Use the system to make confident decisions about what to do next
4. Beating procrastination
There are a few ways of addressing chronic procrastination. There are many different triggers that make
a task or project subject to procrastination. Namely, if it is: Boring Frustrating Difficult Ambiguous
Unstructured Not intrinsically rewarding Lacking in personal meaning
Ask yourself which of the seven procrastination triggers has been set off. Then find a way to think
differently about the task you're procrastinating on. If a task is unstructured, for example, start by
imposing a workflow to ensure you get it done.
5. Tracking time
One of the most effective time management methods is simply tracking

your time. With time tracking, you can see when you are spending too
much time in meetings or focusing on low-priority tasks. Tempo
Timesheets for Jira make time tracking as easy and automated as
possible.
Describe the ergonomics in the office
•OFFICE ERGONOMICS- Ergonomics is all about making sure that there’s a perfect fit between a product,
the purpose it’s used for, and the person using it. In an office, this relates to items such as chairs, desks,
monitor stands and other elements that comprise an employee’s workstation.
• WHAT DOES OFFICE ERGONOMICS MEAN? Ergonomics is the science of establishing an ideal fit
between a worker, their working environment and the tasks they carry out. A product with poor ergonomics
will not only be unsuitable for the task in hand but can have a harmful effect on the user’s health, safety
and/or wellbeing.
WHY IS ERGONOMICS
IMPORTANT?
Poor workplace ergonomics can cost employees and businesses dearly.
Employees who lack ergonomic office equipment can suffer a range of health complaints and
workplace injuries, such as:
- Pain, tingling or numbness in the hands, fingers or wrists

- Swollen or stiff joints
- Pain or discomfort in the shoulders, neck or back
- Muscle cramps or tightness
- Problems with vision
WHAT IS ERGONOMIC OFFICE FURNITURE?
-The sole purpose of all ergonomic office furniture is to make the working
environment as comfortable and efficient as possible so workers can be
productive without jeopardising their health.
THANK YOU FOR THE TIME AND
ATTENTION; WE APPRECIATE IT.
Amoyan, Almira
De Velunza, Mariel G.
Homerez, Ianne Jabrielle Mesa
Nicol, Norie Ann

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The Office Professional’s

Responsibilities for Efficiency and

Efficiency in the workplace is the time it takes to do something. Efficient employees

Conclusion An ability to achieve the goals of a team is much needed a effective

What is it? Work is to be done in a correct Doing accurate work.

Empahasis on Inputs and Outputs Means and Ends

Time Horizon Short Run Long Run

Approach Introverted Extroverted

Ascertainment Strategy Implementation Strategy Formulation

Orientatation Operation Strategies

What are time management techniques?

Most effective time management techniques

One of the most effective time management methods is simply tracking

- Pain, tingling or numbness in the hands, fingers or wrists

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