EVM AND VVPAT

PREPARATION
 BALLOT UNIT – PARTS IN REAR VIEW

Stand

Connector Box Door

Connector for Additional Cable Clamp
Ballot Unit

In case more than 4 Bus are used, Battery Box

Insert battery Pack in Door
5th,9th,13th,17th,21st BU
BALLOT UNIT – OPENING FRONT COVER

Push the Latch backwards

Lift the Cover
 BALLOT UNIT – INTERNAL PARTS
Ready Lamp

Thumbs Wheel

Candidate’s Button

Masking Tab
 BALLOT UNIT
Opening of the Ballot Paper Screen
Space to fix Ballot Paper
Sealing points

Press down both the latches Screen Open

Latch simultaneously and push
BALLOT UNIT

Ballot Paper

Ballot Screen
CONTROL UNIT – CANDIDATE SET SECTION
Candidate Set
Power Pack Compartment
Section Outer Door

Candidate
Latch Set Button
 CONTROL UNIT – RESULT SECTION
Close Button Result Clear Frame for Paper
Button Button Seals

Holes to pass thread Inner Latches

for sealing Print
Button
Outer Door
 EVM TAKES AROUND 30
SECONDS TO SHOW READY
SIGN

BE PATIENT
 EVM – DISPLAY SAMPLES
CANDIDATES Indicates that the EVM is set for 16 candidates
16

INVALID A button on the CU is pressed out of sequence

Indicates that the maximum number of votes (2000) for
FULL
which the EVM is designed, has been polled
BATRY HIGH
99 PERCENT Indicates that the capacity of the Battery is High

BATRY MEDIUM
75 PERCENT Indicates that the capacity of the Battery is Medium
BATRY LOW
35 PERCENT Indicates that the capacity of the Battery is Low
 EVM – DISPLAY SAMPLES
SL NUM
BCUAC80000 Indicates the CU Unit Serial Number

COMPUTING Indicates that the RESULT is getting computed

RESULT
PST 09-50-20 PET
15-32-10 Indicates the Poll Starting Time and Poll End Time
RESULT PDT
Indicates the Result and Date of the Poll
16-01-06
CANDIDATE Indicates that the Candidate No.6 has polled 236 votes
06 236
PRINTING Indicates the Print operation is under progress

CLOCK ERROR Indicates that the RTC time and date is not OK
 EVM – DISPLAY MESSAGES
Link Error
BUXX NOT
RESPONDING Cable is not connected properly OR
Thumb Wheel is not set at correct number OR
Balloting units out of sequence

PRESSED Pressed Error

ERROR One of the candidates button in the Balloting Unit is
either kept pressed or jammed

INOPERATIVE
INOPERATIVE
The Control Unit cannot be used further
 VVPAT FEATURES

Prints the ballot slip of size 56 x 99 mm

Operates on a battery pack (22.5 V)
Accommodates paper roll of length 150 meters or
less (1500 slips)

 
 BALLOT SLIP
Ballot slip contains Information's:

 Serial number of the contesting

candidate

 Name of the candidate selected

 Corresponding election symbol

 Serial number of the VVPAT unit

 Poll session number

 REAR VIEW

Lock-Unlock Knob
Keep knob vertical while
using VVPAT

Keep knob horizontal while

transporting VVPAT

Stickers for Indication

 PREPARATION
(COMMISSIONING) OF
EVM & VVPAT BY
RETURNING OFFICERS
 AT DEO LEVEL

• FLC by Engineers – all machines

tested
• All tags removed, data cleared
• Sticker with signature of Engineer
• Pink paper seal between candidate set
section and result section

Not to be damaged
 EVM’S TO RO’S
• After First level randomization

• Training: To field officers

• Election: To strong rooms with 24 x 7 security – political parties can put

seal
• CCTV coverage – from day 1
• Fire fighting arrangement
• Log book to record visits near strong room

• Videography of preparation process

 ADVANCE PREPARATION
• Registers, Performa, Threads cut to size (One – 0.5 m,
Seven – 20 cm)
• Prepare Address Tags for BU (4)
• Ballot Paper Screen
• Top Right Corner
• Bottom Right Corner
• Carrying Case
• Prepare Address Tags for CU (3)
• Candidate Set Section
• Battery section
• Carrying Case

• Prepare Address Tags for VVPAT (4)

• For paper roll compartment (2)

• Carrying case (2)
VENUE FOR PREPARATION OF EVM’S

• Date: 13-05-2019 & 14-05-2019

• Large hall

• Entry by I-Card

• No electronic devices – except by Engineers

• Single Entry – metal detectors – guards

• Fix schedule, venue & Inform candidates – get
acknowledgement
• Intimate no. of representatives to be allowed

 Second randomization list

 Mark ‘Reserve’
 List to candidates
• BU’s to be inspected by Engineer
• Certificate in Annexure-16

• Engineer signed Pink paper seal for BU

• Defective machines to be set aside – repair not allowed in

field
 EVM PREPARATION
• Tally Serial number of BU, CU and VVPAT with list
and with no. on case
 PREPARING BALLOTING UNIT
• Open Cover – Set the thumb wheel (01 for first BU and
02 for second BU)

• Open Ballot Screen – Place Ballot Paper with candidates

no. 1 to 16 on BU1 and candidate number 17 to NOTA
on BU2, properly aligned, (Signed on reverse by RO) –
Close Screen

• Unmask/Mask Candidate Buttons

• Put long thread through ballot paper screen, attach
tag and seal on knot.

• Close BU’s – Tag & Seal Right Corners

• Pink Paper Seal - record in Annex-19, copy to

representatives

• Place BU’s in carrying case and Put tags – Don’t

Seal.
 BALLOT PAPER DETAILS

Candidate’s Name

Candidate’s
Election
Symbol

Candidate’s
Candidate’s Photo
Serial No.
FIXING OF BALLOT PAPER

Properly aligned Ballot paper

BU -SETTING THE THUMB WHEEL

Rotate wheel to
set position
33
BALLOT UNIT – MASKING/ UNMASKING
 BALLOT UNIT PINK PAPER SEAL

Fixing of Pink Seal – Pink seal is pasted on each Ballot

Unit at the end of Preparation of Ballot Unit.
 BALLOT UNITS - CASCADING
Rear portion of Ballot
Connect the Second Ballot Unit to the First Ballot Unit by Unit
connecting the interconnecting Cable of the Second Ballot
Unit to the Connector available in the Connector Box in
the rear of the First Ballot Unit.

The Third Ballot Unit should be similarly connected to

the Second and the Fourth Ballot Unit to the Third.

Connector for
In case more than 4 BALLOT unit is being used, Insert Additional Ballot Unit
EVM battery into Back side of BU after each 4 Bus (Like
5th,9th,13th,17th,21st BU).
 VVPAT PREPARATION

All settings, paper loading etc. to be done by EVM Engineer

Seal Top cover of VVPAT with address tags

Attach BU 1 to VVPAT
 PREPARATION WITH VVPAT

During preparation of EVM, While

Candidate set in CU, VVPAT
should be connected with EVM,
Else “Disconnect VVPAT” message
will be flash on CU after pressing
of “ Ballot” button.
PREPARATION OF CONTROL UNIT

Open connector compartment and

connect VVPAT cable connector by
pressing the hood of the connector

Open Battery section door pressing

the latch and lifting the cover

Remove Seal on the new Power

pack (unused) and fix in Control
Unit by plugging in
 CANDIDATES SETTING

Switch ON the Power using

the toggle switch

Open the Candidate Set

section

Press Cand. Set Button on Control Unit and observe

the display flashing with Beep
 CANDIDATES SETTING
Press the last unmasked Blue Candidate Button on Ballot Unit (i.e. NOTA) to set candidates.
For e.g., if number of candidates is 18, then is displayed on
CANDIDATES 18
Control Unit
 CANDIDATES SETTING -
Close
SEQUENCE

Result

Clear

Cand. set

Switch OFF
& SEAL
SEQUENCE OF OPERATION OF
BUTTONS

CLEAR

RESULT-1 CAND. SET

CLOSE BALLOT
 MOCK POLL
Conduct MOCK POLL, on all
EVMs with VVPAT – one vote
to each candidate

1000 votes on 5% EVMS.

Separate teams – 6 hr
 Mock poll certification – representatives signature -
Annexure-18
 Clear CU’s used for mock poll
 All proceedings to be videographed
 Copy of Annexures to candidates
 MOCK POLL
 Do not seal battery compartments of CUs to be used in
1000 vote mock poll.

 Replace batteries of such CUs after mock poll and then

seal the battery compartment

 Replace battery of VVPATs after 1000 vote mock poll

and take out all paper slips.
 VVPAT SLIPS
 One vote testing
 Stamp on reverse ‘TESTING VVPAT SLIP-VVPAT
Commissioning’
 To be kept in thick Red colored envelopes and sealed with the
seal of the Returning Officer
 To be written on envelope:-
 VVPAT SLIPS
 1000 vote mock poll
 Stamp on reverse ‘MOCK POLL SLIP-EVM
Commissioning’
 To be kept in thick Green colored envelopes and sealed with
the seal of the Returning Officer
 To be written on envelope:-
VVPAT AND EVM –MOCK POLL - SEQUENCE

Clear

BALLOT

Close

Result

Clear

Switch OFF &

SEAL
 CONTROL UNIT
Preparation to distribute to Polling Parties

Seal the Outer door of

Switch OFF the Power Close & Seal the door of the
the Candidate Set
and disconnect the Battery & Candidate Set
Section with an Address
Interconnecting Cable Section
Tag
 SEALING BU, CU AND VVPAT
Packing after preparation

Turn off CU, Disconnect all units,

remove slips from VVPAT, lock
paper roll on VVPAT, Pack the
prepared VVPAT, Control and the
Ballot Units in their Carrying
cases

Tie the address tags on the

carrying cases with threads
 TAKE CARE
 Connection pins are delicate
 Alignment of ballot paper
 Ballot Paper Screen is not scratched
 Keep on foam cover
 Double check all seals & TURN OFF
 Videography of the preparation process
 Cutters and Fevikwik
MAKE PROVISION FOR A SEALING TABLE

• RO’s seal to be used for preparation

• Train the sealing person well

• Secret seal to be used only for sealing after poll

 DON’T

• Open the screws of CU / BU as it will activate the tamper

switch rendering the unit non –functional
• Keep EVM near heater or other hot objects
• Allow molten lac/sealing wax to fall on the EVM while
sealing
• Force open the covers or doors of various sections
 DON’T

• Remove the Strip Seal until the Control Unit is on counting

table
• Exert undue pressure on latches, hinges etc.
• Force the connector fixed at the end of the Interconnecting
cable into the connector of Control Unit in the reverse
direction
 DON’T

• Pull the Interconnecting cable while disconnecting it

from the Control Unit without pressing the spring type
clips on the hood of the connector
 Check List for EVM preparation: Ballot Units
Name of Sector Officer:                     Sector Number:  
                                 
Booth BU-1 Check Open Open Unmask BU-2 Check Open Open Unmask Seal screen with Close BU and seal Pink paper seal
No. Number Serial cover & screen & all Number Serial cover & screen & 7 buttons long thread & tag corners
Number set slide fix ballot buttons Number set slide fix ballot
on Box switch to paper on Box switch to paper
and BU 1 part 1 and BU 2 part 2 BU-1 BU-2 BU-1 BU-2 BU-1 BU-2
                                 
                                 
                                 
                                 
                                 
                                 
                                 
                                 
                                 
 Check List for EVM preparation: VVPAT and CU
Name of Sector Officer:   Sector Number:  

           
Booth No. VVPAT Check Serial Seal Paper roll Remove any slips CU Number Check Serial Check pink Seal Place new
Number Number on Box compartment with from slip Number on CU fixed during FLC Battery
and VVPAT address tags compartment and Box

                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
                 
 Check List for EVM preparation: Candidate Setting and sealing

Name of Sector Officer:     Sector Number:  

           
Booth No. Connect Connect Turn on Press Check No. Check Test by Check all Press Turn Off Seal Seal Place BU's, Booth
to BU-2 to to BU-1, CU, NOTA of battery recording candidate result and and Candidate Battery CU and number
BU-1 VVPAT, Press Candidates status of votes – lamps then Disconnect Set section section VVPAT in Stickers
turn knob candidate by pressing CU and one each, working Clear with tag with tag Carry Case on Boxes
to set button total button VVPAT check Button and put tags
working slips

                             
                             
                             
                             
                             
                             
                             
                             
                             
                             
                             
                             
                             
 STORAGE OF EVM’S

• Strong Room - double lock

• Sealing in presence of candidates

• Notice to candidates – opening date and time

• Maintain log book & videograph proceedings

 MASTER REGISTER

i. The total number of control units in the stock of the Returning

Officer;
ii. The total number of ballot units in such stock;
iii. Total No. of VVPAT in such stock
iv. The total number of polling stations in the constituency;
v. The total number of control units required for use at the polling
stations (total number of polling stations multiplied by one);
 MASTER REGISTER
vi. The total number of ballot units required for use at the polling
stations (Total number of polling stations multiplied by number of
ballot units to be used at each polling stations);
vii. The total number of printer units required for use at the polling
station.
viii. Total number of control units in reserve stock;
ix. Total number of ballot units in reserve stock;
x. A Total number of VVPAT in reserve stock
 MASTER REGISTER
xi. Number and name of each polling station in the constituency;
xii. Against such number and name of the polling station serial
number of the control unit put to use at that polling station;
xiii. Serial numbers of ballot units put to use at that polling station;
xiv. Serial number of the ballot paper fixed on each ballot unit;
xv. Serial number of each control unit and ballot unit kept in reserve
stock.
DISPLAY
&
ERRORS
 ABOUT BATTERY
BATRY HIGH BATRY MEDIUM
95 PERCENT 73 PERCENT

BATRY LOW BATRY MARG

45 PERCENT 26 PERCENT

CHANGE
BATTERY
 CU ERRORS
Power on led Election
Not ok exceeded
Buzzer
not ok
Inoperative
busy led Change
Not ok CU
Error
Digit 02
Not ok
 BU ERRORS
BU 01 GN 1
BU authentication failure
NOT OK

Bu 01 NOT Communication time out or

RESPONDING Thumbwheel switch not properly set

Disconnect More than required number of BUs

bu02

Bu02 not Less than required number of BUs

connected
 BU ERRORS

Bu 01 Bu 01 NOT
Ready led RESPONDING

Ready led NO UNITS

Not ok CONNECTED
 BU ERRORS

Bu 01 Pressed
Key 06 not ok Error bu01

BU 05
CHANGE Blinking of BU lamp or all
BATTERY candidate lamps flickering
- dysfunctional
BU 05 WOTHOUT
BATTERY
 BEEP TONES
• Short interrupted beeps – malfunctioning/ disconnection/
error

• 4 second beep when button pressed out of sequence

• 10 second beep when data cleared

• 2 second beep when display changes

 VVPAT
• Last of the 7 slip is battery report
• If any VVPAT test fails, battery report is not cut

• Session number increases by one, every time power is

turned on – till 99 or symbol reloading
 IMPORTANT
• BU should be connected to CU while clearing

• Total button does not work when busy lamp on

• To cross check mock poll data cleared and votes being

recorded – check total after first vote is polled

• During commissioning, despatch or mock poll if BU/ CU/

VVPAT does not work, only the defective unit will be
replaced. Only during actual poll all three are replaced if
BU/CU stops working
Officers preparing EVMs and VVPATs, after
preparing them, should give a certificate that they
have prepared the machines as per the
instructions given and checked them, and that
they understand fully that in case of any error
found, they would be held responsible for lapse.
QUESTIONS

?
THANK YOU