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    Week11 - Parts of A Letter - Lesson

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    Jimmy Jonjie Imping
    The document provides instructions and examples for the key parts of a business letter, including the letterhead, dateline, letter address, salutation, body, complimentary closing, name and title of writer. It discusses the block style and modified block style formats for arranging these parts and describes the use of punctuation, specifically a colon after the salutation and comma after the closing (mixed punctuation) or no punctuation (open punctuation). The document concludes by inviting the reader to test their letter writing skills.

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    © All Rights Reserved
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    Week11 - Parts of A Letter - Lesson

    Uploaded by

    Jimmy Jonjie Imping
    33 views26 pages
    The document provides instructions and examples for the key parts of a business letter, including the letterhead, dateline, letter address, salutation, body, complimentary closing, name and title of writer. It discusses the block style and modified block style formats for arranging these parts and describes the use of punctuation, specifically a colon after the salutation and comma after the closing (mixed punctuation) or no punctuation (open punctuation). The document concludes by inviting the reader to test their letter writing skills.

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    Week11_Parts of a Letter_lesson

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    The document provides instructions and examples for the key parts of a business letter, including the letterhead, dateline, letter address, salutation, body, complimentary closing, name and title of writer. It discusses the block style and modified block style formats for arranging these parts and describes the use of punctuation, specifically a colon after the salutation and comma after the closing (mixed punctuation) or no punctuation (open punctuation). The document concludes by inviting the reader to test their letter writing skills.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    33 views26 pages

    Week11 - Parts of A Letter - Lesson

    Uploaded by

    Jimmy Jonjie Imping
    The document provides instructions and examples for the key parts of a business letter, including the letterhead, dateline, letter address, salutation, body, complimentary closing, name and title of writer. It discusses the block style and modified block style formats for arranging these parts and describes the use of punctuation, specifically a colon after the salutation and comma after the closing (mixed punctuation) or no punctuation (open punctuation). The document concludes by inviting the reader to test their letter writing skills.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 26

    PARTS OF A

    LETTER
    JIMMY B. IMPING
    LETTERHEAD
    Stationary printed at the top of the page including the company
    name, logo, full address, and other elements such as trademark
    symbols, phone & tax numbers, and an email.
    EXAMPLE: LETTERHEAD
    DATELINE
    The date is the month (spelled out), day, year. If you are using
    Microsoft Word, click – Insert, then Time and Date. Press Enter
    four times after the date.
    EXAMPLE: DATELINE
    LETTER
    ADDRESS
    Also called the INSIDE ADDRESS. The complete address of the recipient
    of the letter. The letter address usually includes the personal title (Mr.,
    Mrs., etc.) first and last name followed by the company name, street
    address, city, province, and postal code. Press Enter twice after the letter
    address..
    EXAMPLE: LETTER ADDRESS
    SALUTATION
    The word Dear followed by the personal title and last name of the
    recipient (Dear Mrs. Nuque). In some cases, Sir and Madam are used as
    substitute to the last name (Dear Sir / Dear Madam). Press Enter twice
    after the after the salutation.
    EXAMPLE: SALUTATION
    BODY
    The text that makes up the message of the letter. Single-space the
    paragraphs and double-space between the paragraphs. Press Enter twice
    after the after the body.
    EXAMPLE: BODY
    COMPLIMENTAR
    Y CLOSING
    A phrase used to end a letter. Capitalize only the first letter. If there is a
    colon after the salutation, there must be a comma after the complimentary
    close. Press Enter four times (or more) to allow for a written signature.
    COLON : COMMA ,
    SALUTATION :
    CLOSING ,
    EXAMPLE: COMPLIMENTARY
    CLOSING
    NAME & TITLE
    OF WRITER
    Type the first and last name of the sender. The sender’s personal title and
    professional title (Mr., Mrs., Dr., Atty.,etc.) should be included. Use a
    comma to separate the job title if it’s on the same line as the name. Do
    not use a comma if the job title is on a separate line. Press Enter twice
    after the after the salutation.
    EXAMPLE: NAME AND TITLE
    OF WRITER
     MRS. PINING GERCIA, COORDINATOR

     FE NUQUE, COORDINATOR

     KIRINA LANDIPA

    COORDINATOR, SOL OPS.

     MRS. KIRINA LANDIPA, COORDINATOR

    SOUTHERN LUZON OPERATIONS


    EXAMPLE: NAME AND TITLE
    VARIOUS
    LETTER FORM
    Examples of letter format.
    BLOCK STYLE
    FORMAT
    Setting up a block style letter is quite simple since every line starts flush
    with the left margin.
    TO FORMAT A BUSINESS
    LETTER IN THE BLOCK STYLE
     1. Type all lines beginning at the left margin.
     2. Center the letter vertically, then type the date.
     3. After the date, press Enter 4 four times and type the inside address. Leave one space
    between the state and the ZIP code.
     4. After the inside address, press Enter twice and type the salutation.
     5. Press Enter twice and begin the body of the letter.
     6. Single-space the body, but press Enter twice between paragraphs.
     7. After the last paragraph, press Enter two times and type the complimentary closing.
     8. Press Enter four times and type the writer’s name and address.
    EXAMPLE: BLOCK FORMAL
    LETTER
    MODIFIED
    BLOCK STYLE
    Modified block business letters use a slightly different format from the
    full block business letters. In the modified block style the return address,
    date, and signature line are slightly to the right of the center of the paper.
    It is recommended you to tab over to the center of the letter and not use
    Ctrl+E which would distort the block.
    EXAMPLE: MODIFIED LETTER
    PUNCTUATION
    Standard punctuation applies through out the letter with the following
    specifications: Punctuations after the salutation and closing – use a colon ( : )
    after the salutation (never a comma) and a comma (, ) after the closing. Called
    MIXED PUNCTUATION.
    In some circumstances, you may also use a less common format, known as
    OPEN PUNCTUATION. For this style, punctuation is excluded after the
    salutation and the closing.
    WRITING
    FITNESS!
    Let’s test your strengths in writing business letter.
    WP_EXERCISE-
    2_LETTER_NAME
     ***ACTIVITY HAND OUT***
     TAKE NOTE OF THE RULES ON PUNCTUATION.
     SHOW TAB FUNCTION.
     SHOW: APPLICATION LETTER – interest in the position and willingness to apply

    LETTER OF INTENT – general statement of your professional strengths.

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