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Beginners Guide: Sto. Cristo Elementary School

This document provides an introduction and beginner's guide to using Microsoft Excel. It identifies the main parts of the Excel interface and explains how to format worksheets, insert basic formulas, edit cells, and save and print Excel files. The document also describes common uses of spreadsheets and provides examples of mathematical operations and functions that can be performed in Excel like addition, subtraction, and using the AutoSum feature.

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LaLa Fuller
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51 views20 pages

Beginners Guide: Sto. Cristo Elementary School

This document provides an introduction and beginner's guide to using Microsoft Excel. It identifies the main parts of the Excel interface and explains how to format worksheets, insert basic formulas, edit cells, and save and print Excel files. The document also describes common uses of spreadsheets and provides examples of mathematical operations and functions that can be performed in Excel like addition, subtraction, and using the AutoSum feature.

Uploaded by

LaLa Fuller
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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Sto.

Cristo Elementary School

Beginners Guide
LAC Group IV Melody B. Fuller
Introduction to MS Excel

OBJECTIVES Identify Parts & Interface

Format Worksheets

Insert Basic Formulas

Edit Worksheets

Save & Print MS Excel file


Let’s name these symbols
or characters!

plus/positive
sign
+ slash
(forward slash)
/
minus/negative
sign
- asterisk

*
Let’s name these symbols
or characters!

caret

^ equal sign

=
I-beam pointer
sigma ∑
What is MS Excel?

Microsoft Excel is an electronic


spreadsheet program that is part of the
Microsoft Office Suite.
That means it's used to create grids
of text, numbers and formulas
specifying calculations.
Introduction
Typical uses of a spreadheet:
 Grading sheets
 Solving mathematical problems
 Managing inventory
 Analyzing figures
 Creating online games
Introduction
1. An Excel file is called a
Workbook.
- Default title is Book1

2. Ribbon broken into Tabs


(Home, Insert, Page Layout…)
- Tabs broken into groups
(Clipboard, Font, Alignment)
3. Name box (left) and formula bar
(right)
- Name box shows address of
current cell
- Formula bar shows contents of
current cell

4. Columns Headings are Lettered,


Rows Headings are Numbered
5. Worksheet navigation
buttons, Worksheet tabs
- Sheet1

6. Status bar
- Excel behaves differently
depending on the current
"mode"
Status Bar Modes
‐ Ready mode. This means nothing is being entered or edited
on the spreadsheet.
‐ Enter mode. This mode is when you are doing data entry, just
typing in the contents.
‐ Edit mode. Edit the contents of the current cell. Double‐click
on a cell with data in it, or click inside
the formula bar for this mode.
‐ Point mode. Used when linking to cell addresses within a
formula or from an Excel dialog window.
Status Bar Modes
‐ Ready mode. This means nothing is being entered or edited
on the spreadsheet.
‐ Enter mode. This mode is when you are doing data entry, just
typing in the contents.
‐ Edit mode. Edit the contents of the current cell. Double‐click
on a cell with data in it, or click inside
the formula bar for this mode.
‐ Point mode. Used when linking to cell addresses within a
formula or from an Excel dialog window.
Different Types of Mouse Pointers in Excel
Thick cross – the “Select mode”. Use it to SELECT cells
by clicking and dragging, or click on the row/column
header to select the entire column or row.

Arrow– the “Click and Drag” cursor allows you to cut


and paste the contents from one cell into another by
clicking and dragging. To find the cursor, move your
mouse to the outside borders of an ACTIVE cell. Then,
left click, hold, and drag with your mouse with this
cursor to cut and paste a cell.
Different Types of Mouse Pointers in Excel

Thin cross – The “AutoFill” cursor does two things: it


copies and pastes the contents of o ne cell to another
cell, and it fills, or completes, a series (like dates, or
days of the week)
You can only use this cursor if you place your
mouse on the bottom right-hand corner of an ACTIVE
cell (this is called the FILL HANDLE). To AutoFill, click on
tfill handle with the AutoFill cursor then drag.
Different Types of Mouse Pointers in Excel
The “Resizing” cursor is used to resize columns and
rows. To reveal this cursor, move your mouse to the
border lines separating a column or row, then click and
drag to resize. You can also doubleclick to exact length
of the data inside of it.

The “ I- beam” cursor appears when you are in an area


where you can type text or begin data entry. To reveal
this cursor, double click on any cell. An INSERTION
POINT INDICATOR will begin blinking inside of the cell,
letting you know that you can begin data entry.
Mathematical Operations
To let Excel know you expect it to "do math" you need
start your cell with an equal sign (=).
‐ Addition, plus sign (+) = 5+2 result 7
‐ Subtraction, hyphen (‐) = 5‐2 result 3
(also used for negative) = ‐5 result ‐5
‐ Multiplication, asterisk (*) = 5*2 result 10
‐ Division, slash (/) = 5/2 result 2.5
‐ Exponent/Power, caret (^) = 5^2 result 25
Remember also,
We can use a comma (,) & a colon (:) in inserting
formula.

• A comma (,) in an Excel formula means it is the end


of one argument and the start of the next.

• The colon (:) tells Excel to include all cells between


the two endpoint cell references.
AutoSum
We can build equations to do math on a large number of cells,
but there are functions built into Excel that can help us
automate the most common ones: Sum, Average, Count,
Maximum, Minimum. On the
far right of the Home tab you'll find the sigma ( Σ ).
Are you ready now for
some Excel exercises?
Let’s begin
now!
EXCEL DEMONSTRATION.xlsx

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