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    Advanced Word Processing Skills

    Uploaded by

    Leslie Perez
    This document discusses advanced word processing skills like mail merge and label generation in Microsoft Word. Mail merge allows you to create a main document and merge it with a data file to automatically send customized documents to multiple recipients. It has two components - a form document with consistent text and place holders, and a separate list or data file containing individual recipient details. Label generation is a related feature that prints addresses from the data file directly onto labels or envelopes for mailing purposes.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd

    Advanced Word Processing Skills

    Uploaded by

    Leslie Perez
    30 views9 pages
    This document discusses advanced word processing skills like mail merge and label generation in Microsoft Word. Mail merge allows you to create a main document and merge it with a data file to automatically send customized documents to multiple recipients. It has two components - a form document with consistent text and place holders, and a separate list or data file containing individual recipient details. Label generation is a related feature that prints addresses from the data file directly onto labels or envelopes for mailing purposes.

    Original Title

    ADVANCED WORD PROCESSING SKILLS

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    This document discusses advanced word processing skills like mail merge and label generation in Microsoft Word. Mail merge allows you to create a main document and merge it with a data file to automatically send customized documents to multiple recipients. It has two components - a form document with consistent text and place holders, and a separate list or data file containing individual recipient details. Label generation is a related feature that prints addresses from the data file directly onto labels or envelopes for mailing purposes.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    30 views9 pages

    Advanced Word Processing Skills

    Uploaded by

    Leslie Perez
    This document discusses advanced word processing skills like mail merge and label generation in Microsoft Word. Mail merge allows you to create a main document and merge it with a data file to automatically send customized documents to multiple recipients. It has two components - a form document with consistent text and place holders, and a separate list or data file containing individual recipient details. Label generation is a related feature that prints addresses from the data file directly onto labels or envelopes for mailing purposes.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 9

    ADVANCED WORD PROCESSING

    SKILLS
    ADVANCED WORD PROCESSING SKILLS

    • In the professional world, sending out information to convey important information is vital

    • Because of ICT, things are now sent much faster than the traditional newsletters or postal mail

    • You can now use the Internet to send out information you need to share. What if we could still do things much
    faster – an automated way of creating and sending uniform letters with different recipients? Would that not be
    more convenient?
    MAIL MERGE AND LABEL
    GENERATION
    MAIL MERGE

    •  One of the important reasons in using computers per se is its ability to do recurring tasks
    automatically.
    • But this ability has to be honed by learning the characteristics and features of the software you use
    with your computer
    • After all, no matter how good or advance your computer and software may be, it can only be as
    good as the person using it.
    • In this particular part of our lesson, we will learn one of the most powerful and commonly used
    features of Microsoft Word called Mail Merge
    • As the name suggests, this feature allows you to create documents and combine or merge them
    with another document or data file.
    • It is commonly used when sending out advertising materials to various recipients.
    TWO COMPONENTS OF MAIL
    MERGE
    FORM DOCUMENT

    It is generally the document that contains the main body of the message we
    want to convey or send.

    The main body of the message is the part of the form document that remains
    the same no matter whom you send it to from among your list.

    Included in the form document is what we call place holders, also


    referred to as data fields or merge fields
    Click icon to add picture
     LIST OR DATA FILE

    is where the individual information or data that needs to be plugged in


    (merged) to the form document is placed and maintained

     One of the best things about the mail merge feature is that it allows
    data file to be created fro within the Microsoft Word application itself,
    or it gets data from a file created in Microsoft Excel or other data
    formats.

    In this way, fields that needed to be filled up on the form document


    can easily be maintained without accidentally altering the form or
    main document. You can also easily add, remove, modify, or extract
    your data more efficiently by using other data management
    applications like Excel or Access and import them in Word during the
    mail merge process.
    LABEL GENERATION

    •     Included in the mail merge feature on Microsoft Word is the Label Generator

    •  It just makes sense that after you print out your form letters, you will need to send it to individual recipients in an envelope
    with the matching address printed directly on the envelope or on a mailing label to stick on.

    • it creates a blank form document that simulates either a blank label or envelope of pre-defined size and will use the data file that
    you selected to print the information, typically individual addresses.

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