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Presented By, Poonam S Patil MBA (IT & System Management)

The document outlines 8 stages of the information system acquisition process: 1) Identifying requirements, 2) Restructuring architecture, 3) Identifying development alternatives, 4) Conducting feasibility analysis, 5) Performing selection, 6) Evaluating proposals, 7) Implementing the solution, and 8) Reviewing and monitoring the process. It also discusses the processes of selection, retention, training, and scheduling as they relate to human resources management.

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79 views17 pages

Presented By, Poonam S Patil MBA (IT & System Management)

The document outlines 8 stages of the information system acquisition process: 1) Identifying requirements, 2) Restructuring architecture, 3) Identifying development alternatives, 4) Conducting feasibility analysis, 5) Performing selection, 6) Evaluating proposals, 7) Implementing the solution, and 8) Reviewing and monitoring the process. It also discusses the processes of selection, retention, training, and scheduling as they relate to human resources management.

Uploaded by

Poonam Patil
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPT, PDF, TXT or read online on Scribd
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Presented By,

Poonam S Patil

MBA(IT & System


Management)
Stage 1: Identifying, planning, and justifying the
information and system requirements

 The management should primarily identify the business processes


involved in the organization.  

 Each process should be carefully analyzed to ensure that it will


have certain functionality to meet the requirements of the
business process and the users.

 System requirements describe the objectives of the system. They


define the problem to be solved, business, and system goals,
system process to be accomplished, user expectations, and the
deliverables for the system.
Stage 2: Restructuring Information System
Architecture

 IS architecture is the Structural design of the


organization ‘s information objectives.

 This structural design however describes the flow of the


information, data hierarchy, application functionality, technical
feasibility, and organization architecture in the organization.
Stage 3: Identifying A Development Alternative

Some available alternatives are:


(1) Developing the system in-house,

(2) Off-the self solutions,

(3) Buying a custom made system for a vendor,

(4) Leasing software from an application service provider

(5) Outsourcing a system from other companies

(6) Participating in auction, e-marketplace, or a public exchange


(consortium).
Stage 4: Conducting A Feasibility Analysis

 Feasibility analysis is important to identify the constraints for each


alternative from both technical and business perspective.

 Feasibility analysis incorporates the following categories:


- Economic feasibility analysis provides cost-benefit justification with being
regard to the expenses of a system, which include procurement, project-
specific, start-up, and operational costs.

- Technical feasibility evaluates whether the company has the


infrastructure and resources including hardware, software, and network
capability to support the application.

- Operational feasibility The proposed system should solve the business


problems and provide better opportunity for the business since the business
process might be changed.
Stage 5: Performing The Selection Procedure

 Selection procedure is the process of identifying the best match


between the available options and the identified requirements.

 In this process, the company requests for a proposal from


prospective providers, evaluates the proposal, and selects the best
available alternative.
Stage 6: Proposal Evaluation Process

 Proposal evaluation is a crucial process in the software acquisition


since one of more key stakeholders reviews submitted proposals
using a list of objective selection criteria and decide the best match
between the product features and functionality with the identified
requirements.

 Steps in selecting a software vendor with its application package:


1. Examining potential vendors’ background
2. Determining the evaluation criteria
3. Evaluating providers and their applications
4. Selecting the provider and its solution
5. Negotiate a contract
6. Establishing a service level agreement (SLA)
Stage 7: Implementing The Selected Solution

 Upon completion of the contract negotiation, an acceptance plan


should be agreed by both the company and the vendor so the new
application can be ready to be installed or developed.

   During this process, the application is also tested and user


reactions are evaluated. After the application or prototype of the
application has passed user requirements, they can be deployed.
Stage 8: Reviewing And Monitoring The Acquisition
Process

 Software acquisition process is a continuing process that must be


reviewed in ongoing basis.

 A purchased software solution should effectively and efficiently


satisfy user requirements.

 Software maintenance and operation can be an issue due to rapid


changes in IT technology.
 Selection

 In Selection Process, Unsuitable candidates are eliminated & the


most suitable candidates (with requisite Qualification & Qualities)
are selected to perform the job.

 Selection Process
1. Preliminary Interview
2. Application Form
3. Selection Test
4. Selection Interview
5. Reference Checks
6. Physical Examination
7. Final Selection
 Retention
 Employee retention is a process in which the employees are
encouraged to remain with the organization for the maximum
period of time or until the completion of the project. Employee
retention is beneficial for the organization as well as the employee. 

 Retention involves following major things:


1. Compensation (salary and wages, bonuses, benefits, vacations,
etc)

2. Environment
 Learning environment (continuous learning and improvement of the
individual, certifications and provision for higher studies, etc.)
 Support environment: (Support in the form of Work life balance i.e
Flexible hours, Alternate work schedules, Wellness)
 Work environment: (efficient managers, supportive co-workers,
challenging work, involvement in decision-making, and recognition)
 Training

 Training is the process of teaching the new and/or present


employees the basic skills that they need to effectively perform
their jobs.

 Methods of Training:
- On the Job Training
- Job Rotation
- Role Play
- Case Method
- Lectures, Seminars, Conferences.
 Scheduling

 It is allocation of resources to accomplish specific jobs using


machines and facilities.

 It explains the efficient use of timing and resources within


organization.

 Scheduling decisions involves three distinct objectives:


• cost — staying within budget
• schedule — completing jobs by their due date (or hour)
• performance — the performance of the product or service being
provided
 Scheduling involves following activities:

o Loading
Loading involves assigning jobs to work centers and to various
machines in the work centers.
Determines the amount of work to be done in each stage of the
process

Types of Loading:
- Infinite Loading
Assigning work to a work center without regard to capacity of a
work center.
Eg. Queue at cash machine(ATM)

- Finite Loading
Jobs are assigned to work centers with regard for capacity of the
work center.
o Sequencing

Sequencing is concerned with determining the order in which


jobs are processed.

When work centers are heavily loaded and lengthy jobs are
involved, the situation can become complicated.

The order of processing can be crucial when it comes to the


cost of waiting to be processed and the cost of idle time at
work centers.
o Gantt charts

Gantt charts are a commonly used tool for determining and/or


representing the exact sequence of operations at different work
centers as well as waiting times and project completion times.

Gantt charts are drawn with:


• Time across the top.
• Either scarce resources or jobs are listed down the side.
• Sequences of activities for individual jobs are marked on
timelines for each resource.

Gantt charts come in two forms: 1) by job or activity;


2) by machine.
THANK

YOU !!!

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