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    Military Correspondence: Prepared by CDT Marie Rose Subdi-Ubrotcu

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    MarieRoseGuzmanSubdi
    The document provides guidance on writing military correspondence, outlining classroom rules, learning outcomes, and the scope of the presentation which will cover the characteristics, forms, and construction of effective military correspondence such as letters, endorsements, and radio messages. Key aspects of military letters are described, including the heading, body, authentication, placement of margins, and spacing.

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    Military Correspondence: Prepared by CDT Marie Rose Subdi-Ubrotcu

    Uploaded by

    MarieRoseGuzmanSubdi
    187 views19 pages
    The document provides guidance on writing military correspondence, outlining classroom rules, learning outcomes, and the scope of the presentation which will cover the characteristics, forms, and construction of effective military correspondence such as letters, endorsements, and radio messages. Key aspects of military letters are described, including the heading, body, authentication, placement of margins, and spacing.

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    MILITARY CORRESPONDENCE

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    The document provides guidance on writing military correspondence, outlining classroom rules, learning outcomes, and the scope of the presentation which will cover the characteristics, forms, and construction of effective military correspondence such as letters, endorsements, and radio messages. Key aspects of military letters are described, including the heading, body, authentication, placement of margins, and spacing.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    187 views19 pages

    Military Correspondence: Prepared by CDT Marie Rose Subdi-Ubrotcu

    Uploaded by

    MarieRoseGuzmanSubdi
    The document provides guidance on writing military correspondence, outlining classroom rules, learning outcomes, and the scope of the presentation which will cover the characteristics, forms, and construction of effective military correspondence such as letters, endorsements, and radio messages. Key aspects of military letters are described, including the heading, body, authentication, placement of margins, and spacing.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
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    of 19

    MILITARY

    CORRESPONDENCE
    PREPARED BY CDT MARIE ROSE SUBDI-UBROTCU
    CLASSROOM RULES
     No cellphones or gadgets allowed.
     Proceed to restrooms when necessary.
     Keep yourself awake.
     Open your cameras and mute your
    microphones.
     Do not unmute your microphones if
    not acknowledged.
    LEARNING OUTCOME
    At the end of this session, the student
    must be able to  understand,
    differentiate, and put to practice the
    forms and formats of Military
    Correspondence. 
    SCOPE OF PRESENTATION
    • Characteristics Of Effective
    Correspondence
    • Forms Of Military Correspondence
    • Military Letter
    CORRESPONDENCE
    A written form of
    communication which
    bears the purpose of
    conveying information
    and fostering goodwill
    to its intended reader.
    CLASSIFICATION OF
    CORRESPONDENCE
    (WHETHER MILITARY OR NON-MILITARY )
    1.Formal: Letter and
    Endorsement
    2.Informal: DF, RS, Radio
    Message
    3.Miscellaneous: Conference
    minutes, Briefing notes / kits,
    After conference report,
    Memorandum
    CHARACTERISTICS OF
    EFFECTIVE CORRESPONDENCE
    • Simplicity
    • Clarity
    • Conciseness
    • Coherence
    • Emphasis
    • Completeness
    FORMS OF MILITARY
    CORRESPONDENCE
    In the military service, time is always
    important hence, correspondence
    must be written in uniform format to
    insure efficient and prompt
    processing. Certain styles and
    organization have to be followed to
    preclude confusion and
    misunderstanding between the writer
    and his intended reader.
    FORMS OF MILITARY
    CORRESPONDENCE
    • Military letter
    • Endorsement
    • Disposition Form
    • Personnel Action Form
    • Routing Slip
    • Radio Message
    MILITARY
    LETTER
    A military letter follows a
    fundamental style, varying only in
    details. The letter should be
    phrased in a courteous way and the
    language should be refined without
    vulgarity. It is typed in two (2)
    carbon copies (or three print outs)
    using a 8x10 1/2 bond paper.
    MILITARY
    LETTER
    Heading - this part consists of all
    the materials above the first line of
    the body. It contains the office of
    origin and address, file reference,
    identifying initials, date, subject,
    channels through which the letter
    will be sent.
    CONSTRUCTION
    1. Style
     Should be dignified are direct
     It should be phrased in a
    courteous way. In wording the
    letter, the felling of the persons to
    whom the letter is addressed will
    be considered at all times.
    2. Format
     Heading
     Body
     Authentication (Closing)
    ELEMENTS
    1. Heading – consists of the following:
    a. Letterhead – Printed letterhead
    stationary is normally used on the
    first page. If letterhead stationary is
    not available, a typed letterhead
    maybe substituted.
    b. Initial or Originators Code
    c. Office Symbol
    d. Subject Line
    e. Thru (Channel line)
    f. To ( addressed line)
    ELEMENTS
    2. Body – consist of paragraph and
    sub-paragraphs
    3. Authentication – consists of:
    a. Command or Authority line
    Ex. BY ORDER OF CAPTAIN
    CRUZ:
    BY ORDER OF LCDR
    FAJARDO
    b. Signature line
    c. Enclosures – aligned to
    signatory line
    Placement of
    Margin
    a. Top, first page (without printed
    letterhead) typed letterhead ¾ inch
    (5 spaces) from the top of the paper.
    b. Top, second and succeeding paper,
    1 ¼ inches (7 spaces downward)
    c. Left margin- 1.25 inches (15 spaces)
    d. Right margin- ¾ inch (9 spaces)
    e. B0ttom margin – 1 ¼ inches
    (spaces)
    Spacing
    a. Letterhead- centered ¾ inch from the top
    of the edge.
    b. Initials O in line with the second line of
    letterhead approximately two inches from
    the right margin.
    c. Office Symbol- left side in line with date in
    line, 2 spaces from last line of the
    letterhead.
    d. Dateline- right side, 2 spaces from last line
    of the letterhead (in line Office Symbol)
    e. Subject Line- 2 spaces from Office Symbol
    f. Thru Line- 4 spaces from Subject Line
    g. To Line- 4 spaces from Thru Line
    Spacing
    h. First line of the body of the letter- 5 spaces
    form To line and intended 5 spaces from the
    left margin.
    i. Between paragraph and subparagraph- 2 spaces
    j. Between lines- single space
    k. Command of Authority line- 2 spaces from the
    last line of the body of the letter
    l. Signature line- 5 spaces from the command or
    authority line
    m. Enclosure- opposite signature line at left
    margin
    NOTE: A letter less than nine lines maybe
    double spaced.
    THE BODY
    “ Effective army writing transmits a clear
    message in a single rapid reading and its
    generally free of errors in grammar,
    mechanics and word usages. “

    “ Good army writing is concise,


    organized and right to the point. “
    RULES OF THE ARMY WRITING STYLE
    “ Effective army writing transmits a clear
    message in a single rapid reading and its
    generally free of errors in grammar,
    mechanics and word usages. “

    “ Good army writing is concise,


    organized and right to the point. “

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