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    Leading & Influencing Motivating & Communicating Controlling

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    Christian Jim Polleros
    The document discusses functional management skills, focusing on leading and influencing, motivating and communicating, and controlling. It provides details on: - Leading consists of motivating employees and influencing their behavior to achieve objectives through forming effective groups. - Motivating employees requires appealing to intrinsic and extrinsic motivations as well as knowing your team and providing vision, feedback, and growth opportunities. - Communicating clearly and through the appropriate channels ensures smooth information flow within an organization. - Controlling involves establishing systems to measure, report, and forecast deviations to scope, budget, and schedule through ongoing monitoring and evaluation.

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    Leading & Influencing Motivating & Communicating Controlling

    Uploaded by

    Christian Jim Polleros
    70 views22 pages
    The document discusses functional management skills, focusing on leading and influencing, motivating and communicating, and controlling. It provides details on: - Leading consists of motivating employees and influencing their behavior to achieve objectives through forming effective groups. - Motivating employees requires appealing to intrinsic and extrinsic motivations as well as knowing your team and providing vision, feedback, and growth opportunities. - Communicating clearly and through the appropriate channels ensures smooth information flow within an organization. - Controlling involves establishing systems to measure, report, and forecast deviations to scope, budget, and schedule through ongoing monitoring and evaluation.

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    LEADING-INFLUENCING-MOTIVATING-COMMUNICATINGCONTROLLING

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    The document discusses functional management skills, focusing on leading and influencing, motivating and communicating, and controlling. It provides details on: - Leading consists of motivating employees and influencing their behavior to achieve objectives through forming effective groups. - Motivating employees requires appealing to intrinsic and extrinsic motivations as well as knowing your team and providing vision, feedback, and growth opportunities. - Communicating clearly and through the appropriate channels ensures smooth information flow within an organization. - Controlling involves establishing systems to measure, report, and forecast deviations to scope, budget, and schedule through ongoing monitoring and evaluation.

    Copyright:

    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    70 views22 pages

    Leading & Influencing Motivating & Communicating Controlling

    Uploaded by

    Christian Jim Polleros
    The document discusses functional management skills, focusing on leading and influencing, motivating and communicating, and controlling. It provides details on: - Leading consists of motivating employees and influencing their behavior to achieve objectives through forming effective groups. - Motivating employees requires appealing to intrinsic and extrinsic motivations as well as knowing your team and providing vision, feedback, and growth opportunities. - Communicating clearly and through the appropriate channels ensures smooth information flow within an organization. - Controlling involves establishing systems to measure, report, and forecast deviations to scope, budget, and schedule through ongoing monitoring and evaluation.

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    © All Rights Reserved
    Download as PPTX, PDF, TXT or read online from Scribd
    Download as pptx, pdf, or txt
    of 22

    FUNCTIONAL MANAGEMENT SKILLS:

    LEADING & INFLUENCING;


    MOTIVATING & COMMUNICATING;
    CONTROLLING

    Polleros, Christian Jim


    Borinaga, Deavylyn
    Lacno, Jeremiah
    Pilapil, Philip Christopher
    Leading &
    Influencing
    LEADING

    Leading

    Leading consists of motivating


    employees and influencing their
    behavior to achieve
    organizational objectives.
    Leading focuses on managing
    people, such as individual
    employees, teams and groups
    rather than tasks. 
    3 Components Make up
    the Leading function:

    Forming effective
    Motivating employees Infuencing employees groups
    As a project manager you’re responsible not only for
    seeing the project through to a successful completion,
    but you’re leading a team to achieve that goal. This The leading process helps the
    requires you to motivate and mediate when necessary. organization move toward goal
    Remember that project leadership comes in different attainment.
    styles, one of which will suit your personality. It’s
    more than managing tasks; it’s managing people.
    INFLUENCING

    Influencing
    Influencing is the act of affecting
    the behaviours and actions of
    others. Project Managers can
    rarely achieve their objectives
    through direct authority alone, so
    their ability to influence others is
    a core skill. Even in those
    instances where authority can be
    exercised, it is better to temper it
    through influence.
    Project managers must meet the explicit goal of delivering a
    finished project in the time allotted, preferably on or under
    budget and with a minimal number of problems along the
    way. To achieve this expectation, project managers must
    influence project team members in ways ranging from
    adjusting deadlines to taking on additional tasks.
    Basic categories of influence methods are available to project managers
    that provide different levels of effectiveness:

    Authority Expert Knowledge

    Project managers can employ authority to A manager may achieve influence though
    influence project team members. In most acknowledged expertise in the field. If team
    cases, authority comes from a position within members recognize the project manager as
    an established organizational structure that an expert on the project topic, either
    includes specific tasks and roles. This allows through education or experience, it prompts
    the project manager to influence subordinates them to defer to the manager’s judgment.
    because doing so represents a role The manager’s superior knowledge
    responsibility, but if the manager normally becomes a resource that team members can
    operates as a peer, she may wield little real borrow from and lends credibility to the
    influence. team's work.
    Basic categories of influence methods are available to project managers
    that provide different levels of effectiveness:

    Professional Advancement Work Challenge

    Project managers often exert some control The work challenge approach calls on the
    over a variety of professional advancements. project leaders to literally challenge the
    Two of the more common examples are salary team, in a constructive way, to produce its
    increases and promotions. If put forward as best work. Inspirational appeals offer one
    incentives for hard work, meeting deadlines way to issue a work challenge by appeal to
    and effective completion of the project, pay the team members’ intrinsic values or
    increases and promotions can serve as ideals. 
    positive ways to influence team members.
    Basic categories of influence methods are available to project managers
    that provide different levels of effectiveness:

    Friendship

    Project leaders can also attempt to


    influence by friendship. On the
    surface, this approach might sound
    practical, since it makes the work
    situation more casual. 
    Motivating &
    Communicating
    MOTIVATING
    The ability to motivate is another important skill in an
    organization. Motivation helps bring forth a desired
    behavior or response from the employees or certain
    stakeholders. There are numerous motivation tactics
    that managers can use, and choosing the right ones
    can depend on characteristics such as company and
    team culture, team personalities, and more. There are
    two primary types of motivation that a manager can
    use. These are intrinsic and extrinsic motivation.
    Motivation is crucial for project management. Motivating your team means appealing to what drives
    them, and to do this,

     You must know your team. 


     Create the right environment for your team to shine. 
     Tailor their tasks to their strengths. Give feedback, and similarly, solicit feedback.
     Award recognition. Give autonomy and responsibility.
     Talk about advancement opportunities. Care about their personal growth; and
     Provide a vision that inspires people about the future they are creating with their work.
    COMMUNICATING
    Possessing great communication skills is crucial for a
    manager. It can determine how well information is
    shared throughout a team, ensuring that the group acts
    as a unified workforce. How well a manager
    communicates with the rest of his/her team also
    determines how well outlined procedures can be
    followed, how well the tasks and activities can be
    completed, and thus, how successful an organization
    will be.
    Communication involves the flow of information within the
    organization, whether formal or informal, verbal or written, vertical
    or horizontal, and it facilitates smooth functioning of the
    organization. Clearly established communication channels in an
    organization allow the manager to collaborate with the team, prevent
    conflicts, and resolve issues as they arise. A manager with good
    communication skills can relate well with the employees and thus, be
    able to achieve the company’s set goals and objectives easily.
    5 communication methods for any construction site

    1. Establish a formal communication chain: Have points


    of contact get the right information to the right people at 4. Embrace technology: Invest in technology
    the right time. that communicates critical updates to your
    team.
    2. Make sure your messages are clear, concise and
    timely: Be quick and to the point. Speak in layman’s terms
    5. Be transparent and stay positive: Boost
    because some co-workers might not have the specific
    knowledge you do in technical areas like building codes morale and trust by showing your crew
    and permits. you’re willing to have an open dialogue.

    3. Choose the right platform for your message: If it’s


    tough to convey a message in a couple of paragraphs, it
    might be time for a phone call or face-to-face meeting.
    Controlling
    CONTROLLING

    Controlling is the establishment of a system to measure, report, and forecast


    deviations in the project scope, budget, and schedule. The purpose of project
    control is to determine and predict deviations in a project so corrective actions
    can be taken. Project control requires the continual reporting of information in a
    timely manner so management can respond during the project rather than
    afterwards. Control is often the most difficult function of project management.
    Controlling is the process of evaluating the execution of the plan
    and making adjustments to ensure that the organizational goal is
    achieved. During the controlling stage, managers perform tasks such
    as training employees as necessary and managing deadlines.
    Managers monitor employees and evaluate the quality of their work.
    They can conduct performance appraisals and give employees
    feedback, providing positive remarks on what they are doing well and
    suggestions for improvement. They may also offer pay raise
    incentives to high-performing employees.
    PROJECT MANAGER'S ROLE IN CONTROLLING

    Maintain a record of planned Maintain a monthly project


    Maintain a current milestone
    and actual work cost chart that displays
    chart that displays planned
    accomplished to measure planned expenditures and
    and achieved milestones
    project performance actual expenditures

    Keep records of meetings, Keep everyone informed,


    telephone conversations, and ensuring that no one gets
    agreements any "surprises," and have
    solutions or proposed
    solutions to problems
    Three basic components constitute the control function:

    3
    Controlling
    2 financial,
    informational, and
    Evaluating and physical resources
    1
    rewarding
    employee
    Elements of a performance
    control system

    Controlling is an on-going process. An affective control function determines whether the organization is on target toward its
    goals and makes corrections as necessary.
    Thank You!
    CREDITS: This presentation template was created by
    Slidesgo, including icons by Flaticon, and infographics &
    images by Freepik.

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