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Gaining Proficiency: Editing and Formatting

The document discusses various text formatting options in Microsoft Word, including: 1) Typography options like typeface, type style, and type size. 2) Formatting text using the font dialog box to select typeface, size, color, and effects. 3) Changing text case, selecting font options, and setting character spacing. 4) Controlling word wrap, copying formats, setting paragraph formats, and creating styles.

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Đặng Hoàng Phú
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36 views16 pages

Gaining Proficiency: Editing and Formatting

The document discusses various text formatting options in Microsoft Word, including: 1) Typography options like typeface, type style, and type size. 2) Formatting text using the font dialog box to select typeface, size, color, and effects. 3) Changing text case, selecting font options, and setting character spacing. 4) Controlling word wrap, copying formats, setting paragraph formats, and creating styles.

Uploaded by

Đặng Hoàng Phú
Copyright
© Attribution Non-Commercial (BY-NC)
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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GAINING PROFICIENCY

Editing and Formatting


TEXT FORMATTING
 Typography is the arrangement and the appearance of
printed matter.
 Typeface or Font is a complete set of characters, such as
letters, numbers, special symbols, punctuations marks.
 Type styles: regular, bold, italic, or bold italic
 Type size
TEXT FORMATTING
 Typeface /Font
 Serif typeface vs. Sans serif typeface

Serif typeface Sans serif typeface


contains a thin line at the top and does not contain thin lines on a
bottom of characters. characters.
Ex: Times New Roman, Georgia,… Ex: Arial, Tahoma, Verdana,…

 Mono-spaced typeface vs. Proportional typeface


Mono-spaced typeface Proportional typeface
use the same amount of
allocate space according to the
horizontal space for every
width of the character.
character regardless of its width.
Ex: Arial, Tahoma, Verdana,…
Ex: Courier New,…
TEXT FORMATTING
 Applying Font Attributes Through the Font Dialog
Box
Selected type size

Selected typeface

Click drop-down
arrow to select font color

Special effects area

Preview box
TEXT FORMATTING
 Change Text Case (Capitalization)
 Sentence case: capitalizes only the first word of the

sentence or phrase.
 lowercase: changes the text to lowercase.

 UPPERCASE: changes the text to all capital letters.

 Capitalize Each Word: capitalizes the first letter of each

word.
 TOGGLE CASE: changes lowercase to uppercase and

vice versa.
TEXT FORMATTING
 Select Font Options
TEXT FORMATTING
 Set Character Spacing
 Character Spacing is the horizontal space between
characters.
 Scale increases or decreases text as a percentage of its size
(not change the vertical height of text).
 Position raises or lowers text from the baseline.
 Kerning allows more even spacing between characters.

 Highlighting Text
 Use the Highlighter to mark text that you want to locate
easily.
TEXT FORMATTING
 Controlling Word Wrap
 A non-breaking hyphen prevents a word from becoming
separated at the hyphen. To insert a non-breaking hyphen,
press Ctrl + Shift + Hyphen.
 A non-breaking space keeps two or more words together on
a line. . To insert a non-breaking space, press Ctrl + Shift +
Spacebar between two words that you want to keep together.
 Copying Formats
 Use the Format Painter to copy existing text formats to
other text.
PARAGRAPH FORMATS
 Setting Off Paragraphs
 Set Tabs
 Apply Borders and Shading
 Create Bulleted and Numbered Lists
 Format Text into Columns

 Applying Paragraph Formats


 Change Text Alignment
 Indent Paragraphs
 Set Line & Paragraph Spacing
 Control Windows and Orphans
PARAGRAPH FORMATS
 Set Tabs
 Tabs are markers for aligning text in a document.
Left tab marks the position to align text on the left.
Center tab marks where text centers as you type.
Right tab marks the position to align text on the right.
Decimal tab marks where numbers align on a decimal point
as you type.
Bar tab marks the location of a vertical line between
columns.

 A leader character is dots or hyphens that connect two items


and draw the reader’s eyes across the page.
PARAGRAPH FORMATS
 Apply Borders and Shading
 A border is a line that surrounds a paragraph, a page, a table,
or an image.
 Shading is background color that appears behind text.

Borders tab

Line style
Preview box

Line color
Line width

Click for
additional designs
PARAGRAPH FORMATS
Create Bulleted and Numbered Lists
 A bulleted list itemizes and separates paragraph text to increase readability.
 A numbered list sequences and prioritizes items.
 A multilevel list extends a numbered list to several levels.
Format Text into Columns
 Columns format a section of a document into side-by-side vertical blocks.

Preset column specifications

Number of columns

Column width

Spacing between columns

Preview box
PARAGRAPH FORMATS
 Change Text Alignment
 Horizontal alignment refers to the placement of text
between the left and right margins.
 Indent Paragraphs
 A first line indent marks the location to indent only the first
line in a paragraph.
 A hanging indent marks how far to indent each line of a
paragraph except the first.
PARAGRAPH FORMATS
 Set Line and Paragraph Spacing
 Line spacing is the space between the lines in a paragraph.
 Paragraph spacing is the amount of space before or after a
paragraph.
 Control Widows and Orphans
 A widow is the last line of a paragraph appearing by itself at
the top of a page.
 An orphan is the first line of a paragraph appearing by itself
at the bottom of a page.
STYLES AND DOCUMENT REFERENCES
 Creating and Modifying Styles
 A style is a set of formatting options you apply to characters or
paragraphs.
 A character style stores character formatting and affects only selected
text.
 A paragraph style stores paragraph formatting of text.
 Outline view is a structural view that displays varying amounts of
detail.
 The AutoFormat feature analyzes a document and formats it for you.

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