INTRODUCTION TO

POLICE REPORT
POLICE REPORT
1 Any written matter prepared by the Police involving their interaction with the
community.

2 An exact narration of facts discovered during the course of crime investigation which
serves as a permanent written record for future reference.

3 A permanent written record of Police activities classified as informal and formal which
communicates important facts concerning people involved in criminal activities

A chronological or step-by-step account of an accident that transpired in a given time, at a

4
given place. –Dr. Oscar Soriano
 WHAT ARE THE
IMPORTANT USES
OF REPORT
WRITING?
 IMPORTANT USES OF REPORT WRITING
 Reports serve as records for police administration in planning, directing, and organizing the
unit’s duties.
 Reports can be used as legal documents in the prosecution of criminals.
 Reports are utilized by other agencies.
 Reports can be useful to tri-media for public information purposes.
 Reports can be utilized for research purposes.
 Reports improve the personality of the writer.
What are the Criteria to be
considered in Report
Writing?
 CRITERIA TO BE CONSIDERED IN REPORT WRITING

The police report must be clear and it should be written directly and easy to
CLARITY understand.

The police report must conform with the established rules of syntax, format,
ACCURAC spelling and grammar. The data presented must be precise and the information given
must be factual.
Y
The police report must be short, with simple sentences, common words and easy to
BREVITY understand.

The police report must be specific by using concrete examples, A good descriptive
narration gives life to the written words through particular terms that project hues,
SPECIFICITY movements, quantities and shapes
 CRITERIA TO BE CONSIDERED IN REPORT WRITING

COMPLETENES The police report must be complete by using the 5W’s and 1H.
S

The police report must be submitted on time. As much as possible immediately after
TIMELINESS the incident has happened.

The police report must be considered classified, hence, transmission, handling and
access to these reports should be limited only to police personnel who are granted by
SECURITY higher authority security clearance. It is a top secret documents.

The police report must know what the receiving office needs to know, important data
must not be omitted or added to conceal responsibilities, to impute liabilities or to
IMPARTIALITY favor parties.
What are the two(2) types of
Police Report?
 INFORMAL REPORT
An informal report usually is a letter or memorandum or any one of many prescribed or used in day-
by-day police operation. It customarily carries three items besides the text proper, date submitted,
subject, and persons or person to whom submitted. It may, however, contain many items or
administrative importance along with the subject matter of the text. Actually, most police reports
may be placed in this category.
INFORMAL REPORT FORMAT
INFORMAL REPORT EXAMPLE
INFORMAL REPORT EXAMPLE
INFORMAL REPORT EXAMPLE
 FORMAL REPORT

A formal report suggest a full-dress treatment, including cover, title page,

letter of transmittal, summary sheet, text, appendixes, and perhaps an index
and bibliography.
FORMAL REPORT FORMAT
FORMAL REPORT EXAMPLE
FORMAL REPORT EXAMPLE
What are the Classification
of Police Report?
 CLASSIFICATION OF POLICE REPORT
a) Performance report which contains information as to the status of an activity, activities, or operations.

b) Fact-finding report which involves the gathering and presentation of data in logical order, without an
attempt to draw conclusions.

c) Technical report which presents data on a special subject.

d) Problem-determining report which attempts to find the causes underlying a problem really exists.

e) Problem solution report which analyzes the thought process that lies behind the solution of a particular
problem.
How are Police Reports
Categorized?
 CATIGORATION OF POLICE REPORT
a) Operational Reports- Include those relating to the reporting of Police incidents, investigation, arrest,
identification of persons and a mass of miscellaneous reports necessary to the conduct of routine

b)Internal Business Reports- relate to the reporting necessary to the management of the agency and
include financial reports, personnel reports, purchase reports, equipment reports, property maintenance
reports, and general correspondence.

c)Technical Reports- presents data on any specialized subject, but usually relate to completed staff work
and add to the specific knowledge necessary to proper functioning of police management.

d)Summary Reports- furnish intelligence information necessary to the solution of crime accident, and
police administrative problems
ANATOMY OF CRIME
Explained by Commissioner Dir. Gen. Miguel Coronel
ELEMENTS FOR A CRIME TO HAPPEN

INTRUMENTALITIES

OPPORTUNITIES

MOTIVES
 ELEMENTS FOR A CRIME TO HAPPEN
MOTIVES- the reasons or causes why a person or group of persons perpetuate a crime.

Examples:

Disputes
Jealousy Insanity Intoxication

Thrill Drug Addiction and

Economic Gain Revenge
many others.
 ELEMENTS FOR A CRIME TO HAPPEN
INSTRUMENTATION- means or instruments used in the commission of the crime.

Examples:

Firearm
Bolo Fan Knife Icepick

Poison Crow Bar

 ELEMENTS FOR A CRIME TO HAPPEN
OPPORTUNITIES- consist of the acts of omission and/or commission by a person (the victim)
which enable another person or group of persons (the criminal/s) to perpetrate the crime.

Examples:

Walking all alone in a well-known crime

Leaving one’s home or car unattended
prone alley
for a long time
 ELEMENTS FOR A CRIME TO HAPPEN
OPPORTUNITIES- consist of the acts of omission and/or commission by a person (the victim)
which enable another person or group of persons (the criminal/s) to perpetrate the crime.

Examples:

Readily admitting a stranger into one’s residence

Wearing expensive jewelries in slum area
 WHAT IS POLICE
VISIBILITY?
There are three(3) things that we should consider in
Police Visibility
PHYSICAL PRESENCE
Physical Presence at the area or at the crime scene is very important. It is the
immediate feedback to the public that their police is on the job. Although we may be
actually present in the area but because oftentimes, we are not in proper police
uniform, the community fails to physically see our police presence in the area. How
many times have we seen police personnel when respond in civilian clothes, in T-
shirts and shorts even. Because of the non-wearing of uniform, the police is seen by
the community to look more like criminals than police. Surprisingly too, the
community when ask to pinpoint the nearest Police unit cannot actually locate their
nearest police units or headquarters. There should be standard police sign easy to
identify and recognize.

• Visible as a police
• Easy to locate Units
PATROLLING SCHEME
Various patrol components are joined together to complement
and support one another to ensure a widespread and redundant
coverage. We optimized the development of various patrol
elements to have a truly effective crime deterrence.

• Mobile
• Integrated
• Widespread, supportive and
• Redundant Coverage
POLICE RESPONSE
Police Response should be proper, adequate and that is really
satisfies the requirement, and most especially be timely to
compensate for non-presence. The area where the PNP is most
criticized, is the third aspect of police visibility.

• Proper
• Adequate
• Timely (ideal: 5 minutes)
WHAT ARE NOTEBOOK
AND JOURNAL ENTRIES
FOR?
THE NOTEBOOK
Notebook is one of the basic piece equipment's which a number
a policemen now a days fall to appreciate and utilize. The
notebook shall be playing a significant role as all subsequent
actions expected of the Police Community Precincts Commander
(and even personnel from higher headquarters) will depend on
matters recorded in the notebook which eventually will have to
be reflected in the PBS journal.
THE JOURNALS

Journals exclusively for the PBS shall be maintained at

each Police Community Precincts. While recording
matters in the journal shall be the individual responsibility
of every Beat Policeman, taking action and reporting
matters therein shall be the duty of the Police Community
Precincts Commander.
 END
Thank you po!
The Reporters
• ABATAYO
• ACIDO

• AUGUIS

• BALINONG
INTRODUCTION TO POLICE
REPORT • BARIBAR
• BENATON
• BERDIN
• CASTIN
• CORPUS
• CUNA