NASFAA 2003: Reconnecting

With Students!
 NSLDS Data Conflict
Resolution
Through the Customer Care Center (CCC)

2
 This Session Will
 Provide an introduction to NSLDS
 Define conflicts
 Demonstrate how the CCC functions
 Explain how to resolve conflicts
 Provide a progress/status report
 Share feedback

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 What is NSLDS?
 National Student Loan Data System
 National database of federal loans &
grants awarded under Title IV of the
Higher Ed Act of 1965, as amended
 Data loading began in 1994
 School online access granted in 1996
 Web access available in 1999

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 NSLDS Goals
 Reduce burden, costs, and errors in
aid administration
 Minimize abuse within aid programs
 Create central database of highly
reliable, accessible data
• Plan and budget
• Program coordination and control
• Research

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 NSLDS Content
48,980,055 Students
158,895,429 Loans (FFEL, Direct, Perkins)
39,987,662 Pell Grants (1993-current)
35,483 School Branches
18,319 Schools
31,283 Lenders
60 Guaranty Agencies

*As of 06/30/2003

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Lenders/Servicers

Direct Loan Servicer

GAs

FFEL Loan Information FDLP Loan Information

CPS Perkins Schools
Student Demographic
Data
Perkins Loan Information

School
PEPS Demographic
Data Loans assigned to ED
Lender and Lender Debt Collection
Aid Overpayments
Pell Grant Servicer Data Service
Student Enrollment
Information Aid Overpayments
Transfer Students
Pell Grant Program
All Schools

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 Timing of Data Feeds
Daily: Weekly:
Pell Debt Collections
PEPS Direct Loan
CPS Demographic
School Data
Lender Data

Flexible Schedules: Monthly:

Guaranty Agencies Perkins Schools

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 NSLDS Users
 Colleges, universities, and trade schools
 Students and borrowers
 ED
 Lenders
 Guaranty agencies
 State agencies
 ED contractors
 Other Federal Government agencies

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 Customer Care Center
(CCC)
Established in November 2001
 Mad Dog team recommendation
 Reduce burden for FAAs
 Central location for resolving data conflicts
 Responsible for negotiating with data
providers
 In some cases, allowing NSLDS to become
the data provider of last resort

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 How It Works
 School reports conflict to the CCC to
research
 School provides acceptable
documentation
 CCC negotiates with data providers
 Notification is made of resolution

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 Defining a Conflict
Discrepancies that affect aid eligibility
 Incorrect identifiers in NSLDS
• First name
• Date of birth
• Social Security Number
 Incorrect statuses
 Incorrect amounts
 Duplicated records

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 What is NOT a Conflict?
 Current year Pell issues
 Incorrect middle or last name
 Incorrect information in history
 Loan status that has recently changed
 Loan status that does not affect eligibility
– Such as CA status
 Aggregate determination for Consolidations

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Example of Duplicated
Record

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 Requesting Removal of
Duplicate Loan
 Loan to nullify:  Loan to "keep":
– Loan Type – Loan Type
– Loan Date – Loan Date
– Loan Amount – Loan Amount
– OPEID on loan – OPEID on loan
– Sep. Loan Ind. – Sep. Loan Ind.

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Example of Name History

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18
19
How Does a Conflict Occur?
Examples:
 Typo
 Incorrect FAFSA
 Fraud or identity theft
 Rejected record
 Loan assigned incorrectly

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 Reporting a Conflict
 Call 1-800-999-8219 and select option #3

 Email [email protected]

Experts available 9:00-6:00 Eastern

For Financial Aid professionals only

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 FFEL Consolidation Loans
 NSLDS Determines Aggregates
– NSLDS Newsletter #6
• Available at www.ifap.ed.gov under
NSLDS Reference Materials
– Dear Colleague Letter Gen 96-13
• Available at www.ifap.ed.gov under
archived publications
• Questions #52-#55

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 Students
Can go to www.nslds.ed.gov
 Must have valid PIN
 www.pin.ed.gov (PIN Request)
 Identifier conflicts will prevent
viewing

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 When Students Contact
CCC Directly
They will be:
 Referred to their current school
 If no current school is available they are
referred to www.nslds.ed.gov or Federal
Student Aid Information Center (800-
4FEDAID) for Current Loan Holder
 If the loan holder is closed they are
referred to Ombudsman Office (877-557-
2575) as a last resort

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 Documentation
Requirements
 Verification of correct data
 Fax or email doco to NSLDS:
– Fax: 903-453-6029
– Email: [email protected]

NSLDS tracking number required

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 Acceptable
Documentation
Incorrect Social Security
Number
 Social Security Card
 Current driver’s license
 W-2 form
 Payroll check or check stub
 Current U.S. Military ID
 State ID
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Acceptable Documentation
Incorrect date of birth
 Birth certificate
 Current driver’s license
 Passport
 Current Military ID
 State ID
 Alien registration card
(Form I-551 or I-151)

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Acceptable Documentation
Incorrect first name
 Social security card
 Current driver’s license
 Birth certificate
 U.S certificate of naturalization
 Court order
 Marriage certificate
 Divorce decree

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Acceptable Documentation
Incorrect first name –continued
• W-2 Form
• Passport
• Current U.S. Military ID
• State ID
• U.S. Military discharge papers
• U.S. Certificate of Citizenship
• Alien Registration Card
• Adoption paperwork

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 Exceptions
Direct Loan Name Change
 Must provide court decree
proving name change
 Will not accept SSN card,
requires birth certificate to
change name to real name
Certification of Naturalization
 Cannot have “AKA” prior to
name

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Acceptable Documentation
Incorrect status or amount

 Letter from loan/overpayment holder

 Paid in full promissory note

Cancelled checks and/or money

order receipts are not acceptable

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 Resolution Takes Time
 Waiting on documentation
 Negotiations
 Closed data providers
 Backlog of cases
 Dependent on data provider’s submittal
schedules and cooperation

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 Awarding Students
 Dear Colleague Letter GEN 96-13

– Available at www.ifap.ed.gov under

archived publications

• Question #26
• Question #37

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 Resolution Time Reduced
 Online updating for guaranty agencies
 Increase of submittal frequency
 Templates for guaranty agencies
 Overpayment online updating for DCS
 Data provider of last resort

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 Reduction in ISIR Code #138
 No code sent if no relevant data in NSLDS
 No code sent if CPS sends NSLDS 0’s for
Date of birth

 Resulting in a 75% reduction in #138 codes

– 2000-01 147,872 codes sent
– 2001-02 78,419 codes sent
– 2002-03 37,872 codes sent
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 Proactive Data Integrity
Gets Results
Our goal is to find the problem, research
the problem and prevent the problem from
occurring again.

 Resolved 106,353 duplicate loans since

11/2001.
 NFN and DOB data integrity issues
researched and resolved.

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 Progress
 Over 2000 schools have used the CCC
with only word of mouth advertising
 10,092 conflicts have been reported
 9,373 conflicts have been resolved
 Giving us a 93% resolution rate*

* as of June 30,2003

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 Resolved Cases
800
736
700
637

600 565
556 556
473 482
500
435
415 380
No. of Cases

393 406 393

400
341 346 341
291
300 255

200 165

100 82

0
No v - 0 1 De c - 0 1 J a n - 0 2 Fe b - 0 2 Ma r- 0 2 Ap r- 0 2 Ma y - J u n - 0 2 J u l - 0 2 Au g - 0 2 S e p - 0 2 Oc t - 0 2 No v - 0 2 De c - 0 2 J a n - 0 3 Fe b - 0 3 Ma r- 0 3 Ap r- 0 3 Ma y - J un- 0 3
02 03

Month 38
 Feedback
“Thanks to all the folks in NSLDS CCC. You have
made my job so much easier....you guys are the
best "go between gang" (meaning you get things
done by going between the schools and the
guarantee agency/lender/DLSC/DCS) and on
behalf of my students, thank you !”
Tara Jackson,
Financial Aid Coordinator – Loans
Kent State University

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 More Feedback
“I would like to take this opportunity to acknowledge the
outstanding service I received recently from the Customer
Care Contract to resolve an issue effecting Title IV
Eligibility. I began working on this issue in July and
there was not any resolve to the problem until the CCC
department became involved on 9/13/02. Today (9/18), I
was able to verify the issue had been resolved and NSLDS
properly updated to reflect correct status of borrower's
loans. I will definitely call upon CCC in the future to
research and resolve issues updating NSLDS loan status
which I am unsuccessful in resolving. Thanks.”
Mary Ammons ECPI College of Technology

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 More Feedback
“I am the Regulatory Compliance Manager for the Keiser Collegiate System in Florida. I have
been in the financial aid profession for over 25 years and have had many opportunities to speak
with various agencies about problems with students and their financial aid. I speak to someone
on the staff at the NSLDS Conflict Resolution Department quite frequently, which is the reason
for this e-mail. I wish I remembered the names of the two people I have spoken to within the last
week but I don't. However, today I spoke with Regina, who was extremely helpful in solving a
problem we had with one of our prior students whose financial aid at his current school is being
held up because of a reporting error on our end. We have been trying to get the problem
resolved with OSFA and the University of Phoenix with no luck until I called and spoke to
Regina. Within 20 minutes, she had called OSFA and gotten the problem resolved resulting in a
very happy and relieved student.
This is not an unusual occurrence when dealing with your department. I have never had a
complaint about anyone on your staff and I never hesitate to call NSLDS because you always
help us resolve our problems. The staff members that I have spoken to in the past have always
been courteous, cooperative and helpful. Please relay our thanks to your department and let
them know that their work is truly appreciated by those of us at the other end of the phone. ”
Carol Claremont
Regulatory Compliance Manager, Office of the Chancellor
Keiser College

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 Contact Information
1-800-999-8219 Option #3
Fax: 903-453-6029
[email protected]
www.nsldsfap.ed.gov for
professionals
www.nslds.ed.gov for students

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 CCC Staff

               

 
                                                    

      

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Discussion and Questions

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NASFAA 2003: Reconnecting
With Students!