Oracle Enterprise Asset Management

Oracle eAM
The Changing World of
Maintenance

1940-50’s 1960-90’s 2000’s

1st Gen 2nd Gen 3rd Gen

-Fix it when it broke -Higher Plant Availability -Higher Plant Availability

-Longer Equipment Life -Greater Safety
-Lower Costs -Better Product Quality
-No damage to the
environment
-Higher Costs
-Changing views & techniques
 Major Challenges
Resources
Downtime/
(People- Safety
Quick Higher Costs
Skills/ Management
Response
Equipment)

Maintenance Challenges

Tracking Asset Non Standard Maintenance

Decision
Maintenance Maintenance Supply
Support
Activities Processes Management
Introduction to eAM

• Replace Standalone Maintenance Systems

• Drive Maintenance Best Practices
• Manage the Full Asset Lifecycle
• Support Compliance and
Corporate Governance
Oracle Enterprise Asset Management is part of the Oracle
E-Business Suite™ — an integrated set of applications that
are engineered to work together
Features Asset Information

Failure Work
Maintenance
Analysis Management
History

Estimated
Resource
vs. Actual Approval Utilization
Costs

Oracle
Maintenance Cost eAM Preventive
Management Access Maintenance
Control Reporting

Trend Asset
Analysis Utilization

Material Cost
Management Planning &
Tracking Scheduling

Safety
Management
Maintain with eAM
Facilities
Fixed Plant Mobile/ Fleet

IT Linear/Network
Oracle eAM Features
1. Asset Management 2. Work Management
• Asset Definition (Asset • Work Requests (Approval)
Group & Numbers) • Work Orders (Approval)
• Asset Hierarchy (Parent- • Operations, Resources &
Child) Departments
• Asset Operations • Activity Type, Source &
• Asset Moves and Transfers Cause
• Asset Check-in and Check-out
• Asset Operations Log
3. Safety Management
• Visualization (Google Maps)
Oracle eAM Features
4. Preventive and Condition- 6. Work Order Relationships
Based Maintenance • Planning & Scheduling
• Activities (BOMs & • Work Execution
Routings) – Material and resource usage,
• Preventive Maintenance notes, costs, inspections,
(PM) Schedule meter readings, collection
plans, failure information.
• Meters (Reading &
Hierarchy)
7. Materials Management
• Failure Analysis
• Request, issue,
charge material
5. Collection Plans
Oracle eAM Features

8. Maintenance Cost 9. Role-Based User Interfaces

Management 10. Integration
• Estimated Costs
• Actual Costs
• Cost and Work History
• Work Order Cost Billing and
Capitalization
• Budgeting and Forecasting
ASSET MANAGEMENT

Asset Definition
Asset Relationship
Asset Attributes
Asset BOM & Maintenance Routing
Asset Transfer & Check out-in
Track & search Assets
Define Assets
• Group Assets with similar characteristics to form an Asset Group
• Define Asset numbers under Asset Group
Define Translatable Assets as
Rebuildable Items
• Assets that are installed, removed, and refurbished
are referred to as Rebuildable Items
E.g. motors, control boxes, computer boards

• Rebuildable Items may need to be removed or

refurbished while a parent Asset is maintained

• Rebuildable Items can take different asset numbers

as Rebuildable Numbers
Rebuildable Items
Asset Relationship
• Define Parent-child relationship between Assets & form an
Asset hierarchy
Asset Attributes
• Capture additional details of Assets under Asset Attributes
Asset Bill Of Material
•  Identify and select the required items that make up an asset
• Can be defined for each Maintained Group
Maintenance Routing
• Define sequences of standard operations to be performed as
activity on the asset.
• E.g. Repair activity has 5 sequence of operations that can be
used on a maintenance Work Order
Asset Transfer
• Transfer Assets within organization & across
organizations

To Org Details From Org Details

Asset Check out & Check in
• Track Asset Downtime by recording check out-check in

Check out-
Check in
details
Track & search Assets
Asset Visualization (Google
Maps)
View & Perform Actions on
Assets
View & Perform Actions on
Assets (Visual)
WORK MANAGEMENT

Define Resources & Departments

Work Order to Work Order cycle
Tracking Asset Maintenance
Define Resources for Work
Management
• \
Resource Types:
Define Departments for Work
Management

•Define Departments
•Assign Resources to the
Departments
Maintenance cycle in Oracle
eAM
• Maintenance details captured at each stage

Work Requests
Activity Completion Asset Performance
Entry

Approval Work Completion

Work Order Work Order Update

Generation and Close Out
Create a Work Request

In event of any
breakdown of the Asset,
Asset Owner raises a
Work Request for its
Repair
Department Approver’s
Approval

-The work request notification for approval is seen from Department Approvers Login.
Department Approver’s
Approval

-The Department Head Approves the

Work Request for Repair
-Now the Work Request is available
for Work Order Creation.
Creating the Work Order from
Work Request

-Login from Maintenance Super User or Coordinator’s Login.

-The Maintenance Super User or a Coordinator searches the

work requests e.g. 28231 (based on department , request
number etc.) available to create the work orders.
Fill in Work Order (WO) Details

The Maintenance Super User can fill in the Work Order Details

Work Order
related
information

Details of
activity to be
performed can
be added here
Fill in Work Order Details

-Give details of
Operations,
department,
resources, employees
-Give material
requirement details
Release the Work Order

The Work Order is Released for Resource

to complete the Operations
Complete the Activity –Operations
Maintenance User Workbench

-Search Work Queue

-Complete Operations
-Issue Material
-Charge Resource time
Operation Completion from
Maintenance User Workbench

Operation 10 is Complete.
The Actual Start date, time & Duration for
operation completion is also recorded.

The Work Queue now shows only remaining

operations i.e. 20 & 30 to be completed.
Material Issue from Workbench

-Issue material against

operation
Completing Remaining
Operations

Duration is
Updated
after Work
Completion
Work Order Completion
Printing Work Orders

The Work Orders can be

printed.
-Shows Work Order Print for
‘WO256426’
Closing the Work Order

Finally the Work Order

for the Repair Activity
is Closed and
Scheduled and Actual
Start & Completion
times are recorded.
Track Maintenance Details

Work Order Search

Track Maintenance Details

By Asset Search
Track Maintenance Details

Track Maintenance details in OAT

PREVENTIVE AND CONDITION-
BASED MAINTENANCE
Asset Utilization-Meter
Preventive Maintenance
Maintenance Types
• Reactive
– When asset fails to operate
• Proactive
– Preventive
e.g. Car should be maintained after every 10000 km run
– Predictive
e.g. Car should be maintained after every 10000 km but
based on history of usage, after every 8000 km
Asset Usage using Meters
• Oracle EAM can generate Work Orders automatically based on
Meter Readings i.e.
– Asset Utilization,
– Runtime and/or
– Calendar days
• An example of Asset Utilization or Meter based Preventive
Maintenance is your Vehicle Van’s service due after every
1000 kilometres or after every 6 months.
– Define Meter as Odometer
– Associate Meter to an Asset
– Associate Preventive Maintenance activity to be performed on Asset
(e.g. Service)
Meter Definition

Odometer for Vehicle Van

•Meter unit of measurement is in Kilometers (KM)
•The usage rate is 100 KM/day
•Initial reading is 10 KM
•Number of Past readings are 1
•The Odometer is associated with the Asset Number ‘OBVan001’ &
‘OBVan 003’
Preventive Maintenance
Schedule
Shows that Maintenance
Work Orders required to be
generated for
Servicing of
Asset number OBVAn001
after every 1000 miles
considering Asset
Utilization of 100 KM/day
Preventive Maintenance
Work Orders Released as per Maintenance
Schedule

Work Orders Release Date

WO1 on 5-JAN-2013 10 days from 24-DEC-2012
WO2 on 15-JAN-2013 10 days from 15-DEC-2012
*Cut off date: 24-JAN-2013

As per Asset Utilization i.e. Usage rate of 100 km/day ,

the preventive maintenance work orders are released
every 10 days from 24-DEC-2012
Meter Readings
Asset Utilization(Meter Reading) Entered

In case if Meter Reading history is available,

Oracle based on past reading history and inbuilt formula
calculates the Asset Usage rate & suggests maintenance work
orders for future
HEALTH & SAFETY
MANAGEMENT
Work Permits
Work Permit
• Use the safety management to create work permits mandated
by regulatory authorities.
– Note: The phrases "work permit" and "safety permit "are used
interchangeably

• By using safety management, you can:

– Define work permit statuses
– Create a work permit
– Using the Create Permit or Update Permit pages, create work
permits or associate existing work permits to a work order
– Print work permits
– Use the Work Permit Workflow to route a work permit for
approval
Create Work Permit
Attach Work Permit to Work
Orders
MATERIAL MANAGEMENT
Material Management
• Request material
– Work Order
– Stores
• Issue material
• Return material to
Inventory against
work orders
Material Requirements in Work
Orders
Material Requirement & Issue
against Work Orders
Material Issue/Return from
Stores
MAINTENANCE COST
MANAGEMENT
Features
• Cost estimation
• Actual cost calculation (material, labour and
equipment resource usage)
• Cost roll up based on work order relationship
or asset hierarchy
• Work order cost billing
• Work order cost capitalization
Work Order Cost Estimation
Work Order Actual vs. Costs

View Costs by Work Order

Search
View Work Order Cost History

Work Order Cost History based on Assets

Work Order Cost Report
Role based Interfaces
• Variety of roles in any Maintenance organization
– Maintenance technician
– Supervisor
– Planner
• Oracle eAM provides role-based user interfaces based on an employee's
responsibilities
– Maintenance User Workbench
The technician can view his / her work, request material, charge time,
and perform a hand-over and all other activities needed to complete
the work
– Supervisor Workbench
Can plan and perform all work activities for his / her department
A connected wireless solution for the Maintenance User Workbench can
also be provided
Thank you