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Investigation Report Writing

The document discusses the importance of effective police investigative report writing, outlining the goals and objectives of training police officers on writing accurate, complete, concise and clear reports. It describes the different types of police reports including blotter reports, spot reports, progress reports, and investigation reports; and provides guidance on the structure, components, and principles of writing a good investigation report.

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PSSg Aniwasal, Astrid Pongod
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1K views25 pages

Investigation Report Writing

The document discusses the importance of effective police investigative report writing, outlining the goals and objectives of training police officers on writing accurate, complete, concise and clear reports. It describes the different types of police reports including blotter reports, spot reports, progress reports, and investigation reports; and provides guidance on the structure, components, and principles of writing a good investigation report.

Uploaded by

PSSg Aniwasal, Astrid Pongod
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
Available Formats
Download as PPTX, PDF, TXT or read online on Scribd
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INVESTIGATION REPORT

WRITING
INTRODUCTION

The purpose of this module is to equip the participants


with the basic knowledge and skills in writing police
investigative reports. With the use of different
communication gadgets, police report writers find
difficulty in expressing their thoughts clearly for proper
comprehension. While spoken and printed words exist
as the two basic tools of communication, a well-written
investigation report remains to be a problem in the
different units.
Learning Goal

• This training will develop and improve the writing

• skills and capability of the participants in writing

• an accurate, complete, concise and clear


investigative report.
Investigative Reporting

• Is an objective statement of the investigator’s


findings, it is an official record of information
relevant to the investigation which the
investigator submits to his/her superior.
Communication

• The use of language, spoken or written to


exchange ideas or transfer information. The
transfer of information or ideas from one person
to another includes the transmission & receipt of
message to affect some type of action or change
Training Objective
• To provide the participants the knowledge on the
preparation of reports as required by the existing
policies of the PNP.
• Recognize the essential parts of a correct
investigative report.
• Identify the common errors in writing an
investigative report.
• Communicate effectively through the use of spoken
and printed word;
• Express their thoughts clearly and concisely when
writing a police report;
• Value the importance of correct report writing.
Report

• Is a detailed account of an event, situation,


etc., usually based on observation or inquiry.

Report Writing
Is a communication that lends itself to a useful
tool for people in a free society to express their
thoughts and ideas and to obtain what they
need or want.
• Reporting
Is knowingly passing along information to
someone else.

• Fact
Is anything which either through careful
observation or investigation, has been proven
to exist as to have happened.
• Note taking
Is defined as a brief notation concerning
specific events that are recorded while
fresh in your mind and used to prepare a
report.

• Chronological Order
Is the arrangement of events and/or
actions in order by the time of their
occurrence. 
Importance of Investigative Reporting

• It serve as records for police


administratoRrrs in planning, directing, and
organizing the unit’s duties
• Reports can be used as legal documents in
the prosecution of criminals.
• Reports can be used by other agencies.
• Reports can be useful to local media which
need access to public documents.
• The author of a report should also consider
Preparation needed in Report Writing
\

• Review and Organize notes


• Draw an outline in chronological sequence –
should answer the 5W’s & 1H
• Review for completeness
• Actual writing of the report
Criteria

• It must be grammatically correct.


• Abbreviation must be used appropriately and
correct.
• The report should avoid slang, colloquialism or
unnecessary technical terms.
Requisites of Good Investigation Report

• Accuracy
• Completeness
• Brevity
• Fairness
• Form and Style
• Clarity
• Specific
• Timeliness
Type of Reporters

• Those who write without thinking.

• Those who write and think at the same time.

• Those who think first and write afterwards.


DIFFERENT TYPES OF
REPORT
Police Blotter

is a record or log of daily events occurring within the


territories/jurisdiction of a given police unit or command.
It contains material details concerning the event for
legal and statistical purposes, it is also where all types
of operations and undercover dispatched shall be
recorded containing the five Ws (WHO, WHAT,
WHERE, WHEN, and WHY) and one H (HOW) of an
information.
Spot Report 

• this refers to an immediate initial


investigative or incident report addressed
to Higher Headquarters pertaining to the
commission of the crime, occurrence of
natural or man-made disaster or unusual
incidents involving loss of lives and
damage of properties.
Progress Report

• it is an accounting of the actions or series of actions


undertaken in relation to an ongoing investigation of a
case.
• It include updates and or recently discovered facts,
data, evidence recovered,
• result of forensic examinations which would shed
further light into case
• and determine the next courses of action to be taken. 
Special Report

• Special reports are done either because one feels he


has some reporting to do or a lower police unit or
office is obligated based on the directives or an
instruction from the higher police offices.
Final Report

• Is a thorough, in-depth and lengthy account regarding


an investigation into an incident or case as mandated
by higher authorities to establish a determination of
the truth and or how far it could be determined based
on the facts and circumstances with the appropriate
recommendation for the proper course/s of action/s to
be made.
Investigation Report 
• is considered internal communication, and it
should be addressed to
• the chief or head of a police office.
Investigation report is complete

• when it answers the six interrogatives of police


report writing- the 5W’s and 1H.

• It also provides in brief, the sworn statements


executed by the individuals having an interest
• PARTS OF INVESTIGATION REPORT :

• AUTHORITY

• MATTERS TO BE INVESTIGATED

• FACTS OF THE CASE

• DISCUSSION

• CONCLUSION
Group Activity
• The participants will be divided into groups. Each
group will be given a sample format of an investigation
report. They are going to analyze these reports and
discussed it with their group mates. Each group will
have their representative to share to the class what
they have learned.

Referral notes
• Used to inscribe incidents, cases and other important
events that transpire during his/her tour of duty.
Coordination Report 
a report which is used as a means of formal
coordination to be made by the investigating
agency with the police unit or military unit
having operational jurisdiction over the place
where a police case operation shall be
conducted.

Turn Over of Crime Scene


procedure done by first responders to the
investigator/s in charge

Turn Over of the Physical Evidence


Summary
• Can you now write a good Investigation Report
• Can you enumerate the cardinal principle in
writing an investigation report
• What are the different types of Report?
Based on what you have learned in this topic,
what can you say about the importance of
having skills in report writing?

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