Microsoft Word

Groups and
Commands
FILE TAB/BACKSTAGE VIEW
⦁ It enables you to quickly save, print and share as well as giving you access to the
application options.
⦁ This new tab (sometimes referred to as Backstage View) lets you easily manage
your files.
⦁ The options on this tab include the following:
⦁ Automatic print preview
⦁ Easy access to document properties
⦁ Quick access / manage permissions
⦁ Version management
⦁ Previews of online templates
⦁ Access help
⦁ Word Options
⦁ General document options 2
FILE TAB/BACKSTAGE VIEW
⦁ Info
⦁ Displays information about
your document and access
features to help you manage
permissions and versions
⦁ Protect Document 
Check for Issues 
Manage Versions 

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FILE TAB/BACKSTAGE VIEW
⦁ Recent
⦁ Displays your list of recently opened (?) and saved
documents
You can pin them to the list by clicking on the pushpin on
the far right.
⦁ Recent Documents 
Recent Places 
Quickly access this number of Recent Documents 
Recover Unsaved Documents 
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FILE TAB/BACKSTAGE VIEW
⦁ New
⦁ Access to templates
or to a blank
document.
⦁ Available
Templates 
Blank Document 
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FILE TAB/BACKSTAGE VIEW
⦁ Print
⦁ Some of these options
can be found on the
Print Layout tab
includes a print
preview and previous
print dialog box
controls.
⦁ Print, Copies,
Printer, Settings,
Pages

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FILE TAB/BACKSTAGE VIEW
⦁ Save and Save As
⦁ You'll
use Save and Sav
e As to save
documents to
your computer or
your OneDrive.

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FILE TAB/BACKSTAGE VIEW
⦁ Share
⦁ From here, you
can invite
people to view
and
collaborate on
your document.

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FILE TAB/BACKSTAGE VIEW
⦁ Export
⦁ From here, you can
export your
document in another
file format, such
as PDF/XPS.
⦁ Close
⦁ Click here
to close the current
document.
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FILE TAB/BACKSTAGE VIEW
⦁ Account
⦁ From the Account
pane, you can
access
your Microsoft
account informatio
n, modify your
theme and
background, and
sign out of your
account.
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FILE TAB/BACKSTAGE VIEW
⦁ Options
⦁ Here, you can change
various Word options.
For example, you can
control the spelling
and grammar check
settings, AutoRecover
settings, and language
preferences.

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HOME TAB
⦁ Clipboard
⦁ You can quickly display the Clipboard task pane
by clicking on the dialog launcher in the bottom right corner of this group.
⦁ Paste - Add content on the Clipboard to your document. The drop-down
contains the commands: Paste, Paste Special and Paste as Hyperlink.
⦁ Cut - (Ctrl + X). Cuts the current selection to the clipboard.
⦁ Copy - (Ctrl + C). Copies the current selection to the clipboard.
⦁ Format Painter - (Ctrl + Shift + C). Copies the formatting from one
place in a document and lets you apply it somewhere else. This works
across multiple documents.

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HOME TAB
⦁ Font
⦁ This group provides access to all the Character Formatting commands. You
can quickly display the "Font" dialog box, Font Tab, by clicking on the dialog
box launcher in the bottom right corner of this group.
⦁ Font - (Ctrl + Shift + F). Provides a list of all the available fonts (based
on your current printer selection).
⦁ Font Size - (Ctrl + Shift + P). Lets you adjust the character size (based
on your current printer selection).
⦁ Increase Font Size - (Ctr + >). Increases the font size of the current
selection to the next larger size in the Font Size box.

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HOME TAB
⦁ Font
⦁ Decrease Font Size - (Ctrl + <). Decreases the font size of the current
selection to the next smaller size in the Font Size box.
⦁ Change Case - Changes the selected text to either uppercase, lowercase
or another type of capitalization. The drop-down contains the
commands: Sentence Case, Lowercase, Uppercase, Capitalize Each
Word and Toggle Case.
⦁ Clear All Formatting - (Ctrl + Spacebar). Clears all the formatting
from the current selection, leaving only the normal, unformatted text.
⦁ Bold - (Ctrl + B). Makes your text bold.
⦁ Italic - (Ctrl + I). Italicize your text.

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HOME TAB
⦁ Font
⦁ Underline - (Ctrl + U). Underline your text.The drop-down contains the
commands: Underline, Double Underline, Thick Underline, Dotted
Underline, Dashed Underline.
⦁ Strikethrough - Draws a line through the middle of the selected text.
⦁ Subscript - (Ctrl + =). Converts the selection to small letters below the
text baseline.
⦁ Superscript - (Ctrl + Shift + +). Converts the selection to small letters
above the text baseline.

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HOME TAB
⦁ Font
⦁ Text Effects and Typography - Add some flair to your text by applying
a text effect, such as a shadow or glow. You can also change the
typography settings to enable ligatures or choose a stylistic set.
⦁ Text Highlight Color - Shades the background behind the current
selection. The drop-down contains the commands: No Color and Stop
Highlighting. For more details please refer to the Characters > Text
Highlight page.
⦁ Font Color - The button changes the color of the font of the current
selection. The drop-down contains the commands: Automatic, Theme
Colors, Standard Colors and More Colors.

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HOME TAB
⦁ Paragraph
⦁ This group provides access to all the Paragraph formatting commands.
⦁ You can quickly display the "Paragraph" dialog box, Indents and Spacing Tab,
by clicking on the dialog box launcher in the bottom right corner of this group.
⦁ Bullets - Creates a bulleted list. The drop-down contains the commands: Recently
Used Bullets, Bullet Library, Document Bullets, Change List Level and Define New
Bullet. The Change List Level extension displays levels 1 to 9. The Define New
Bullet displays the "Define New Bullet" dialog box.
⦁ Numbering - Creates a numbered list. The drop-down contains the commands:
Recently Used Numbering, Change List Level, Define New Number Format and Set
Numbering Value.

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HOME TAB
⦁ Paragraph
⦁ Multilevel List - Creates a multilevel list to organize items or create an
outline. The drop-down contains the commands: Current List. List
Library, Change List Level, Define New Multilevel List and Define
New List Style.
⦁ Decrease Indent - Decreases the indent by 1 or removes the indent
completely.
⦁ Increase Indent - Increases the indent by 1.
⦁ Show/Hide Paragraph Marks - (Ctrl + *). Show paragraph marks and
other hidden formatting symbols. This is especially useful for advanced
layout tasks. 18
HOME TAB
⦁ Paragraph
⦁ Sort - Arrange the current selection in alphabetical or numerical order. This is
especially useful if you’re trying to organize data in a table.
⦁ Align Left - (Ctrl + L). Aligns text to the left. Left alignment is commonly used
for body text and makes the document easier to read.
⦁ Center - (Ctrl + E). Aligns text to the center. It is often used for cover pages,
quotes and sometimes headings.
⦁ Align Right - (Ctrl + R). Aligns text to the right. It is used for small sections of
content, such as text in a header and footer.
⦁ Justify - (Ctrl + J). Aligns text to both left and right margins adding extra space
between words where necessary. It gives your document clean, crisp edges so it
looks more polished.
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HOME TAB
⦁ Paragraph
⦁ Line Spacing - Choose how much space appears between lines of text or between
paragraphs. The drop-down contains the commands: 1.0, 1.15, 1.5, 2.0, 2.5, 3.0, Line
Spacing Options, Add Space Before Paragraph and Add Space After Paragraph.
⦁ Shading - Change the color behind the selected text, paragraph or table cell. The drop-
down contains the commands: Theme Colors, Standard Colors, No Color and More
Colors.
⦁ Border - Add or remove borders from your selection. The drop-down contains the
commands: Bottom Border, Top Border, Left Border, Right Border, No Border, All
Borders, Outside Borders, Inside Borders, Inside Horizontal Border, Inside Vertical
Border, Diagonal Down Border, Diagonal Up Border, Horizontal Line, Draw Table, View
Gridlines and Borders and Shading.

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HOME TAB
⦁ Styles
⦁ Styles give your document a consistent, polished look.
⦁ Styles Gallery - The styles gallery is used to apply different
formatting to paragraphs in a document. Several different
styles are displayed. To make changes to the Style, right-
click on the Style Button and select modify.
⦁ Styles Launcher - This button is located in the lower right
corner of the Styles group. It is used to display additional
styles for use in documents.
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HOME TAB
⦁ Editing
⦁ Find - (Ctrl + F). Find text or other content in the document. The button
displays the "Find and Replace" dialog box and displays the Find tab. The
drop-down contains the commands: Find, Advanced Find and GoTo.
⦁ Replace - Search for text you’d like to change and replace it with
something else.
⦁ Select - Select text or objects in your document. This is particularly
helpful for selecting text with certain formatting or object that are behind
text. The drop-down contains the commands: Select All, Select Objects
and Select Text with similar Formatting. The Select Text will select text
with similar formatting.

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INSERT TAB
⦁ This tab contains all the commands for inserting items into your document.
⦁ Pages
⦁ Cover Page - This button can be used to insert a pre-formatted cover page
for a document. The information that is to appear on the page is filled in
after the page is created. The drop-down contains the commands: Built-in,
Remove Current Cover Page and Save Selection to Cover Page Gallery.
⦁ Blank Page - Inserts a blank page by inserting two page breaks, one above
the current insertion point and one below it.
⦁ Page Break - (Ctrl + Enter). Click this button to end a page at the current
cursor position and start a new page.

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INSERT TAB
⦁ Tables
⦁ When a table is selected you will see additional contextual tabs Tables > Table
Tools Design
⦁ Table - This lets you quickly drag out the table size. The maximum size you
can drag is (10 by 8). The drop-down contains the commands: Insert Table,
Draw Table, Convert Text to Table, Excel Spreadsheet and Quick Tables. The
Insert Table displays the "Insert Table" dialog box. The Draw Table lets you
create a table by inserting horizontal and vertical lines using the mouse. The
Convert Text to Table displays the "Convert Text to Table" dialog box. The
Excel Spreadsheet command inserts an Excel worksheet into the document.
The Quick Tables lets you insert tables that have been stored as building
blocks.
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INSERT TAB
⦁ Illustrations
⦁ Pictures - Displays the "Insert Picture" dialog box. This dialog box
is used to select the picture that is to be inserted into the document.
⦁ Online Pictures - Find and insert pictures from online resources.
⦁ Shapes - This button is used to insert ready-made shapes such as
circles, squares, arrows, and triangles into a document. When the
button is clicked, a gallery of different shapes will appear. To insert
a shape, click the desired shape and then draw the shape in the
document.

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INSERT TAB
⦁ Illustrations
⦁ SmartArt - Displays the "Choose a SmartArt Graphic" dialog box which
lets you choose from the following different types of SmartArt: list, process,
cycle, hierarchy, relationship, matrix and pyramid.
⦁ Chart - Use this feature to insert a bar, area, or line chart. When this button
is clicked the Insert Chart dialog box will display. In this dialog box, it is
possible to specify the type of chart.
⦁ Screenshot - This feature can be used to insert a picture of any window that
is available on the desktop. When the button is clicked, a gallery of the
available windows will display. Click any of the window icons. An image of
that window will appear in the Word document.

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INSERT TAB
⦁ Add-ins
⦁ Apps for Office that was added in 2013 version. This will insert an App
into your document to introduce additional functionality.
⦁ Store - Find add-ins in the Office Store.
⦁ My Add-ins - Insert an add-in and use the web to enhance your
work.
⦁ Wikipedia – Find and quote related information from Wikipedia.
The Wikipedia app for Office helps you quickly access Wikipedia
content from Office and simplifies the process of referencing text
and images.
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INSERT TAB
⦁ Media ⦁ Comments
⦁ Online Video ⦁ Comment -
- (Added in (Added in
2013). Find 2013). Insert a
and insert comment into
videos from this part of the
online document.
resources.

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INSERT TAB
⦁ Links
⦁ Hyperlink - (Ctrl + K). Create a link in your document for quick
access to webpages, email addresses and other files. Displays the
"Insert Hyperlink" dialog box. This is where the link can be specified.
⦁ Bookmark - This button is used to create a bookmark. A bookmark is
used to assign a name to a specific area within a document. A hyperlink
can then be created to the bookmark.
⦁ Cross-Reference - Displays the "Cross Reference" dialog box. This
lets you cross reference other parts of your document. Typically used
for figure, numbers and section headings.

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INSERT TAB
⦁ Header & Footer
⦁ Header - This displays a gallery of the built-in headers. The drop-down also
contains the commands Edit Header, Remove Header and Save Selection to Header
Gallery. Also appears on the Header and Footer Tools - Design contextual tab.
⦁ Footer - This displays the gallery of built-in footers. The drop-down also contains
the commands Edit Footer, Remove Footer and Save Selection to Footer Gallery.
Also appears on the Header and Footer Tools - Design contextual tab.
⦁ Page Number - Click this button to insert a page number into the document. A list
of page number locations will display. Move the mouse pointer over each of the
items to display a gallery of page number styles. The Page Number will then be
inserted into the Header or Footer area of the document.

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INSERT TAB
⦁ Text
⦁ Text Box - Text boxes are used to highlight text within a document. Click this
button to display a gallery of different types of text boxes. Move the mouse
pointer over the items for a description of each style. To draw a textbox around
selected text, click the Draw Textbox link.
⦁ Quick Parts - Click this button to insert preformatted text, auto-text, document
properties, and fields into a document. Several different types of Quick Parts are
available. It is also possible to create customized Quick Parts to use later in
documents.
⦁ WordArt - Add some artistic flair to your document using a WordArt text box.
The drop-down gives you a choice of Word Art styles to insert. The "Edit
WordArt Text" dialog box is displayed when you click on a WordArt style.
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INSERT TAB
⦁ Text
⦁ Drop Cap - Used to create a large capital letter at the beginning of a
paragraph. When this button is clicked the three options for Drop Caps
will display.
⦁ Signature Line - This button is used to insert a digital signature line into a
document that indicates who must sign the document. A Digital ID must be
obtained before this feature can be used.
⦁ Date and Time - Insert the date and time into a document. The dialog box
that appears displays several date and time formats.
⦁ Object - Use this button to insert an object such as an Excel Worksheet or
an Excel Chart into the document. A new object can be created or another
document can be inserted.
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INSERT TAB
⦁ Symbols
⦁ Equation - This button is used to insert a mathematical
equation into a document. The equation tools ribbon
will appear when the button is clicked. This ribbon is
used to create the equation. A list of common equations
is also available.
⦁ Symbol - Click this button to insert a symbol such as a
copyright or trademark into the document.
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DESIGN TAB
⦁ Document Formatting
⦁ This tab is used to make changes to the design of a Word document, such as changing the
document theme or the font for the whole document.
⦁ Themes - This button is used to change the overall design of the document,
including colors, fonts, and effects. Each theme uses a unique set of colors, fonts and
effects to create a consistent look. The drop-down contains the commands: Built-in,
More Themes on Microsoft Office Online, Browse for Themes and Save Current
Theme. There are many different themes to choose from and the default theme is
“Office”.
⦁ Style Set - Change the look of your document by choosing a new style set. Style sets
change the font and paragraph properties of your entire document.
⦁ Colors - Displays a list of all the available colors and lets you change the color
component of the active theme.
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DESIGN TAB
⦁ Document Formatting
⦁ Fonts - Displays a list of all the available fonts and lets you change the font
component of the active theme.
⦁ Paragraph Spacing - Quickly change the line and paragraph spacing in your
document. The drop-down contains the commands: No Paragraph Space, Compact,
Tight, Open, Relaxed, Double, Custom Paragraph Spacing.
⦁ Effects - Displays a list of all the available effects and lets you change the effect
component of the active theme. The drop-down contains the commands: Office,
Apex, Aspect, Civic, Concourse, Equity, Flow, Foundry, Median, Metro, Module,
Opulent, Oriel, Origin, Paper, Solstice, Technic, Trek, Urban and Verve.
⦁ Set As Default - Use this option to save the changes made to the document so that
when a new blank document is created the document will look like the options
specified.
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DESIGN TAB
⦁ Page Background
⦁ Watermark - Add ghost text, such as “confidential” or “urgent” behind the
content on the page. The faint watermark is a great way to show that the
document requires special treatment without distracting from the content. The
drop-down contains the commands: Custom Watermark, Remove Watermark
and Save Selection to Watermark Gallery.
⦁ Page Color - Lets you change the background color of the page. Displays the
full theme color palette by clicking the drop-down.
⦁ Page Borders - This button is used to apply a border around each page of a
document or to a selected page. When this button is clicked, the Borders and
Shading dialog box will appear with the Page Border tab selected.

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LAYOUT TAB
⦁ This tab is used to make changes to the layout of a page within a Word document
such as orientation, margins, page breaks, and page borders.
⦁ Page Setup
⦁ Margins - This button is used to change the margins for a document. A list
of possible margins will display. Click the Custom Margins link to apply
custom settings for the margins.
⦁ Orientation - Lets you change the orientation of the current section. The
drop-down contains the commands: Portrait and Landscape.
⦁ Size - Lets you change the size of the paper that will be used for the
document.

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LAYOUT TAB
⦁ Page Setup
⦁ Columns - Split your text into two or more columns.
⦁ Breaks - Add a break at your current location to have your text pick up
again at the next page, section or column. The drop-down contains the
commands: Insert Page Break, Remove Page Break and Reset All Page
Breaks.
⦁ Line Numbers - Reference specific lines in your document quickly and
easily using line numbers in the margin.
⦁ Hyphenation - When a word runs out of room, Word normally moves it
down to the next line. When you turn on hyphenation, Word hyphenates it
instead. The drop-down contains the commands: None, Automatic, Manual
and Hyphenation Options.
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LAYOUT TAB
⦁ Paragraph
⦁ These are options taken from the (Format Paragraph)(Indents and
Spacing tab) for quick access.
⦁ Indent Left - This can be used to change the left indentation for the
current selection.
⦁ Indent Right - This can be used to change the right indentation for the
current selection.
⦁ Spacing Before - This automatically updates to indicate how much
spacing is defined before the paragraph of the current selection.
⦁ Spacing After - This automatically updates to indicate how much spacing
is defined after the paragraph of the current selection.
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LAYOUT TAB
⦁ Arrange
⦁ This group also appears on the Drawing Tools - Format contextual tab.
⦁ Position - When a graphic image, WordArt, or a text box has been inserted into a
document, this button is used to select the position of the object on the page.
⦁ Wrap Text - Choose how your text wraps around the selected object.
⦁ Bring Forward - The button brings the selected object forward one level. The drop-
down provides a command to bring the selected object in front of all the other
objects.
⦁ Send Backward - The button brings the selected object back one level. The drop-
down provides a command to send the selected object to the back of all the other
objects.

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LAYOUT TAB
⦁ Arrange
⦁ Selection Pane - See a list of all your objects. This makes it easier
to select objects, change their order or change their visibility.
⦁ Align - Change the placement of your selected objects on the page
to the left, right, top, or bottom..
⦁ Group - Join objects together to move and format them as if they
were a single object. The drop-down contains the commands:
Group, Regroup and Ungroup.
⦁ Rotate - Rotate or flip the selected object.

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REFERENCES TAB
⦁ This tab gives you access to all the commands
for creating references within your documents.
⦁ Table of Contents
⦁ Table of Contents - Provide an overview of your document by adding a
table of contents. The drop-down contains the commands: Built-in, Insert
Table of Contents and Save Selection to Table of Contents Gallery.
⦁ Add Text – Include the current heading in the Table of Contents. The drop-
down contains the commands: Do Not Show in Table of Contents, Level 1,
Level 2 and Level 3.
⦁ Update Table - Updates the table of contents so that all the entries refer to
the correct page numbers.
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REFERENCES TAB
⦁ Footnotes
⦁ Insert Footnote - (Alt + Ctrl + F). Add a note at the bottom of the
page providing more info about somethings in your document.
⦁ Insert Endnote - (Alt + Ctrl + D). Add a note, like a comment or
citation, providing more info about something in your document.
⦁ Next Footnote - The button moves to the next footnote. The drop-
down provides the commands Next Footnote, Previous Footnote, Next
Endnote and Previous Endnote.
⦁ Show Notes - Shows where footnotes and endnotes are located.

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REFERENCES TAB
⦁ Research
⦁ Smart Lookup - This feature
Automatically finds information on the
Web using search engine without forcing
users to open up an Internet browser and
run a search manually.
⦁ Researcher - Helps you find and
incorporate reliable sources and content
for your paper in just a few steps. Explore
and research the material related to your
content and add it with citations in the
document without leaving Word.

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REFERENCES TAB
⦁ Citations & Bibliography
⦁ Insert Citation - Credit a source of information by citing the book, article
or other material it comes from. The drop-down contains the commands:
Add New Source, Add New Placeholder and Search Libraries.
⦁ Manage Sources - Displays a list of all the sources cited in the active
document.
⦁ Style - Choose the style of citation to use in the document such as APA
Style, Chicago Style or MLA Style.
⦁ Bibliography - List all your sources in a bibliography or works cited
section. The drop-down contains the commands: Insert Bibliography and
Save Selection to Bibliography Gallery.
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REFERENCES TAB
⦁ Captions
⦁ Insert Caption - Insert a caption below a picture or graphic to
provide a short description.
⦁ Insert Table of Figures - Add a list of captioned objects and their
page numbers.
⦁ Update Table - Updates the table of figures to include all of the
entries in the document.
⦁ Cross-reference - Displays the "Cross-reference" dialog box
allowing you to insert cross-referencing into your document, for
example: turn to page 3 or please refer to page 12. Cross references
are inserted as hyperlinks. 46
REFERENCES TAB
⦁ Index
⦁ Mark Entry - (Alt + Shift + X). Marks the
currently selected text so it will appear in the
index of the document.
⦁ Insert Index - Add an index listing key words
and page numbers they appear on.
⦁ Update Index - Updates the index table.
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REFERENCES TAB
⦁ Table of Authorities
⦁ Mark Citation - (Alt + Shift + I). Adds the currently
selected text so it will appear in the table of authority.
⦁ Insert Table of Authorities - Inserts a table of
authorities for cases, statutes and other authorities in the
document.
⦁ Update Table - Updates the table of authorities to
include all the citations in the document.
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MAILINGS TAB
⦁ This tab contains everything needed
to complete a successful mail merge.
⦁ Create
⦁ Envelopes - Lets you create and print
envelopes.
⦁ Labels - Lets you create and print labels.

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MAILINGS TAB
⦁ Start Mail Merge
⦁ Start Mail Merge - Create one document and sent it to multiple people.
The drop-down contains the commands: Letters, E-mail Messages,
Envelopes, Labels, Directory, Normal Word Document and Step-by-Step
Mail Merge Wizard.
⦁ Select Recipients - Choose the list of people you’d like to send your
document. The drop-down contains the commands: Type New List, Use
Existing List and Select from Outlook Contacts. Type New List displays
the "New Address List" dialog box. You will have to save this list as a
Microsoft Office Address List (.mdb).
⦁ Edit Recipient List - Displays the "Mail Merge Recipients" dialog box
allowing you to change or filter the list of recipients.
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MAILINGS TAB
⦁ Write & Insert Fields
⦁ Highlight Merge Fields - Highlights all the fields in the active
document that have been inserted. This makes is easy to see what
will be replaced.
⦁ Address Block - Displays the "Insert Address Block" dialog box.
This allows you to customize how the address will be inserted.
⦁ Greeting Line - Displays the "Insert Greeting Line" dialog box.
Lets you add a greeting line to your document.

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MAILINGS TAB
⦁ Write & Insert Fields
⦁ Insert Merge Field - The button displays the "Insert Merge Field" dialog box. The
drop-down allows you to quickly insert a merge field just by clicking on it in the list
and contains the commands: Title, First_Name, Last_Name, Company_Name,
Address_Line_a, Address_Line_2, City, State, Zip_Code, Country_or_Region,
Home_Phone, Work_Phone, Email_Address.
⦁ Rules - Lets you add decision making rules to the mail merge. The drop-down
contains the commands: Ask, Fill-in, If-Then-Else, Merge Record, Merge Sequence,
Next Record, Next Record If, Set Bookmark, Skip Record If.
⦁ Match Fields - Displays the "Match Fields" dialog box allowing you to match the
required fields with the recipients list.
⦁ Update Labels - Only enabled when creating labels. Updates all the labels in the
document to be consistent with the first label.
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MAILINGS TAB
⦁ Preview Results
⦁ Preview Results - This is disabled when there are no fields in your document. Toggles the
merged fields in your document with actual data from your recipient list.
⦁ First Record - View the first record in the recipient list.
⦁ Previous Record - View the previous record in the recipient list.
⦁ Go to Record - View a specific record in the recipient list.
⦁ Next Record - View the next record in the recipient list.
⦁ Last Record - View the last record in the recipient list.
⦁ Find Recipient - Displays the "Find Entry" dialog box to search for a particular text
entry.
⦁ Auto Check for Errors - (Alt + Shift + K). Displays the "Checking and Reporting
Errors" dialog box. This allows you to simulate the mail merge and to specify how to
handle any errors that occur during mail merge. You can even simulate the merge and
report errors in a new document.
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MAILINGS TAB
⦁ Finish
⦁ Finish & Merge - Choose how you want to complete the mail merge. The drop-
down contains the commands: Edit Individual Documents, Print Documents and
Send E-mail Messages.

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REVIEW TAB
⦁ This ribbon contains groups that can be used to check the spelling and grammar in a
document, add comments to a document, track the changes in a document, compare two
or more versions of a document, or to protect a document.
⦁ Proofing
⦁ Spelling & Grammar - This allows you to check the spelling and grammar in
the active document.
⦁ Thesaurus - This feature is used to suggest other words that are similar to the
word that has been selected.
⦁ Word Count - This displays the "Word Count" dialog box displaying the
document statistics. This replaces the Word Count toolbar. This dialog box can
also be displayed by clicking on the word count indicator on the status bar.

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REVIEW TAB
⦁ Insights Group
⦁ Smart Lookup - This feature allows you to learn more
about selected text by seeing definitions, images, and
other results from various online sources.
⦁ Language
⦁ Translate - Use this button to translate words or paragraphs into a
different language by using bilingual dictionaries or machine translation.
⦁ Language - This button is used to select the language that the document is
to be written in.

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REVIEW TAB
⦁ Comments
⦁ New Comment - (Shift + F2). Inserts a comment at the active cell. This command
does not change to Edit Comment when a comment is selected like it does in Excel.
⦁ Delete - Deletes the selected comment. The button deletes the comment in the active
selection. The drop-down contains the commands: Delete All Comments Shown and
Delete all comments in Document. This is disabled when the document does not
contain any comments.
⦁ Previous - Goes to the previous comment in the active document. This is disabled
when the document does not contain any comments.
⦁ Next - Goes to the next comment in the active document. This is disabled when the
document does not contain any comments.
⦁ Show Comments - Click this button to display all the comments along the side of
the document.
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REVIEW TAB
⦁ Tracking
⦁ Track Changes - (Ctrl + Shift + E). Click this button to track all changes that are
made to a document, including insertions, deletions, and formatting changes
⦁ Display for Review - This button is used to view the proposed changes to the
document. All Markup shows the document with all proposed changes included.
Original shows the document before any changes were made.
⦁ Show Markup - Click this button to choose what kind of markup to show in the
document. It is possible to hide or display formatting changes, comments, insertions,
deletions, and other kinds of markups.
⦁ Reviewing Pane - The button toggles the display of the Reviewing pane. The drop-
down contains the commands: Reviewing Pane Vertical and Reviewing Pane
Horizontally. There is now also summary information at the top of the pane.

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REVIEW TAB
⦁ Changes
⦁ Accept - The button is the Accept and Move to Next command which accepts the
current change and moves to the next proposed change. The drop-down contains the
commands: Accept and Move to Next, Accept Change, Accept all Changes Shown and
Accept all Changes in Document. This drop-down is disabled when the document is
protected.
⦁ Reject - The button is the Reject and Move to Next command which rejects the current
change and moves to the next proposed change. The drop-down contains the
commands: Reject and Move to Next, Reject Change, Reject all Changes Shown and
Reject all Changes in Document. This drop-down is disabled when the document is
protected.
⦁ Previous - To navigate to a previous revision in a document so that changes can be
accepted or rejected, click this button.
⦁ Next - Moves to the next revision in the active document.
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REVIEW TAB
⦁ Compare
⦁ Compare - To compare or combine two or more versions of a
document, click this button.
⦁ Protect
⦁ Block Authors - Use this button to block others from editing selected
text in a document. This option is only available for those who have
access to a shared location.
⦁ Restrict Editing - This button is used to restrict how people edit or
format specific parts of a document. It is possible to prevent formatting
changes, force all changes to be tracked, or only enable commenting.

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VIEW TAB
⦁ This tab is used to display a document in different ways within the Microsoft Word
window
⦁ Views
⦁ This group contains all the commands relating to the different ways you can
view your documents.
⦁ Read Mode - To read the document in full screen reading mode, click this
button. This mode will show the document in pages side by side. Images
and other document objects will display. Tools designed for reading
instead of writing are available in this
⦁ mode.
⦁ Print Layout - Displays the document as it would appear if printed and is
the default view. 61
VIEW TAB
⦁ Views
⦁ Web Layout - This View will display the page as it will look if saved as a
Web Page. Not all of the images will display the same as they do in Print
Layout View. It may be necessary to make adjustments to the image
locations.
⦁ Outline - To see an outline of the pages in the document, click this button.
Word Art, Clip Art, and other special features may not display. Just the text
of the document will display.
⦁ Draft - Click this button to view the document as a draft to quickly edit
the document. Items such as Headers and Footers will not display when in
this view.

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VIEW TAB
⦁ Show
⦁ Ruler - The ruler is used to change tabs and margins and to
determine the length of the document. Click the check box for
this option to display the ruler in the Word window.
⦁ Gridlines - Gridlines are used to align objects within a
document. Clicking the check box will turn this feature on and
off.
⦁ Navigation Pane - This pane allows you to navigate through
the document by heading, by page, or by searching for text or
objects.
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VIEW TAB
⦁ Zoom
⦁ Everything relating to adjusting the display percentage of the active document.
⦁ Zoom - Displays the "Zoom" dialog box. This can also be accessed from the
status bar by clicking on the view percentage.
⦁ 100% - Adjusts the zoom to 100% of its normal size. Lets you quickly return
to 100%.
⦁ One Page - Adjust the zoom so an entire page fits in the application window.
⦁ Two Pages - Adjust the zoom so two entire pages fit in the application window.
⦁ Page Width - Adjust the zoom so the width of the page is the same as the
width of the application window.

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VIEW TAB
⦁ Window
⦁ Every document you open in Word can be thought of as a window. It is possible
to open multiple windows of the same document.
⦁ New Window - Lets you create a new window of the active document.
⦁ Arrange All - Tile all the open windows side by side on the screen. This will
also maximizes the application/document to a full screen.
⦁ Split - Splits the current window into two parts.
⦁ View Side by Side - Displays two documents side by side so they can be
easily compared. If you have more than two documents open the "Compare
Side by Side" dialog box is displayed so you can choose which document to
display next to the active document allowing you to scroll multiple windows
at the same time.
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VIEW TAB
⦁ Window
⦁ Synchronous Scrolling - Toggles the synchronize scrolling of the two
documents that are displayed side by side. This is only enabled when you
are viewing two documents side by side.
⦁ Reset Window Position - Resets the windows positions so they take up
the same amount of space on the screen when two documents are
displayed side by side. This is only enabled when you are viewing two
documents side by side.
⦁ Switch Windows - Lets you switch between all the currently active
documents. This displays all the window / documents that are currently
open in the particular session. Previously these were displayed on the
Window menu.
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VIEW TAB
⦁ Macros
⦁ Macros - Click this button to record a
macro or to view other macros. Macros
are small programs that record the steps
taken in a document to perform a
specific task, such as sending a
document to print. The drop-down
contains the commands: View Macros,
Record Macro and Pause Recording.

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REFERENCES
⦁ https://bettersolutions.com/word/ribbon/tabs.htm
⦁ https://edu.gcfglobal.org/en/word2016/getting-started-with-word/1/
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/hometab.pdf
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/inserttab.pdf
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/designtab.pdf
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/pagelayouttab.pdf
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/reviewtab.pdf
⦁ http://informationtechnology.sienaheights.edu/uploads/6/5/6/7/6567343/viewstab.pdf

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Thanks!
Any questions?

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