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Excel Name Range - Training Presentation

1. There are several types of names that can be created in Excel, including defined names and table names. 2. Names must follow certain rules, such as beginning with a letter or underscore, cannot contain spaces, and cannot be the same as a cell reference. 3. Names can be defined using the name box, New Name dialog box, or by creating names from a selection of cells containing labels. Dynamic ranges can also be created using functions like OFFSET.

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91 views15 pages

Excel Name Range - Training Presentation

1. There are several types of names that can be created in Excel, including defined names and table names. 2. Names must follow certain rules, such as beginning with a letter or underscore, cannot contain spaces, and cannot be the same as a cell reference. 3. Names can be defined using the name box, New Name dialog box, or by creating names from a selection of cells containing labels. Dynamic ranges can also be created using functions like OFFSET.

Uploaded by

AJ Gatus
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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MICROSOFT EXCEL 2010

Excel Name Range

Presented by: AJDGATUS


Types of names
There are several types of names that you can create and use.
1. Defined name  A name that represents a cell, range of
cells, formula, or constant value. You can create your own
defined name, and Microsoft Excel sometimes creates a
defined name for you, such as when you set a print area.
2. Table name  A name for an Excel table, which is a
collection of data about a particular subject that is stored
in records (rows) and fields (columns). Excel creates a
default Excel table name of Table1, Table2, and so on,
each time that you insert an Excel table, but you can
change a table's name to make it more meaningful.
Rules for Creating Names
An Excel name can contain up to 255 characters, and there are other rules
to follow when you're creating a name.
1. The first character of a name must be a ; letter, underscore (_), and
backslash (\).
2. Remaining characters in the name can be ; letters, numbers, periods, &
underscore characters.
3. Spaces are not allowed as part of a name.
4. Names can contain uppercase and lowercase letters, and Excel does
not distinguish between them.
5. Names cannot be the same as a cell reference, such as A$35 or R2D2.
6. You cannot use C,c,R or r as a defined name -- they are used as
selection shortcuts.
Defining and using names
You can define a name by using the:
1. Name box on the formula bar  This is best used for
creating a workbook level name for a selected range.
2. Existing row and column labels of a selection of
cells  You can use the Create from Selection command to
conveniently create names from existing row and column
labels by using a selection of cells in the worksheet.
3. New Name dialog box  This is best used for when you
want more flexibility in creating names, such as specifying a
local worksheet level scope or creating a name comment.
Define a name for a cell or cell range on a worksheet

1. Select the cell, range of cells, or nonadjacent


selections that you want to name.
2. Click the Name box at the left end of the formula bar 

3. Type the name that you want to use to refer to your


selection. Names can be up to 255 characters in length.
Press ENTER.
4. Note  You cannot name a cell while you are in editing
mode to change the contents of the cell
Define a name by using the New Name dialog box

1. On the Formulas tab, in the Defined Names group, click


Define Name. In the New Name dialog box, in the Name
box, type the name that you want to use for your reference

2. To specify the scope of the name, in the Scope drop-down


list box, select Workbook or the name of a worksheet in
the workbook.
Define a name by using the New Name dialog box

1. Optionally, in the Comment box, enter a descriptive


comment up to 255 characters
2. In the Refers to box, do one of the following:
1. To enter a cell reference, type the cell reference.
2. To enter a constant, type = (equal sign) and then type the
constant value.
3. To enter a formula, type = and then type the formula

3. To finish and return to the worksheet, click OK.


Define a name by using a selection of cells

You can convert existing row and column labels to names.


1. Select the range that you want to name, including the row or
column labels.
2. On the Formulas tab, in the Defined Names group, click
Create from Selection.
3. In the Create Names from Selection dialog box, designate
the location that contains the labels by selecting the Top
row, Left column, Bottom row, or Right column check box.
Note  A name created by using this procedure refers only to the
cells that contain values and does not include the existing row
and column labels.
Manage names by using the Name Manager dialog box

Use the Name Manager dialog box to


1. work with all of the defined names
2. find names with errors,
3. confirm the value and reference
4. view or edit descriptive comments,
5. determine the scope.
6. sort and filter the list of names, and
7. easily add, change, or delete names from one location.
Use Names
1. You can also use names in formulas. For example, you
could have a group of cells with sales amounts for the
month of January. Name those cells JanSales, then use
this formula to calculate the total amount:
• =SUM(JanSales)

2. In the following example, the names TotalSales and


TaxRate have been defined.
• =TotalSales * TaxRate
Create a Dynamic Range
Create a Dynamic Range
=OFFSET(SalesData!$A$2,0,0,COUNT(SalesData!$A:$A),1)

The arguments used in this Offset function are:


1. Reference cell: SalesData!$A$2
2. Rows to offset: 0
3. Columns to offset: 0
4. Number of Rows: COUNT(SalesData!$A:$A)
5. Number of Columns: 1
THANK YOU!!!
ALLAN JERRYCO D. GATUS
Email:[email protected]
Mobile: 0928-956-4139

Source: Microsoft Office Online

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