Taxation of Income of Individuals I
Taxation of Income of Individuals I
Taxation of Income of Individuals I
Taxation of Income
of Individuals
Section I | Part I
Presentation Outline
Example
Daysand
Moris and Mercy visited Kenya between 2014 in Kenya
2016 as follows;
Year Moris Mercy
2014 365 364
2015 1 1
2016 3 1
Total days 369 366
Average for the three years 123 days 122 days
• Moris was a resident in 2016 as the average days for the three years is
more than 122 days. Mercy was not a resident in 2016 as the average
days for the three years at 122 is not more than 122 days.
• Kenya includes the air space which is a distance up in the sky considered
to be part of Kenya. It also includes the Territorial waters which is a
distance into the sea considered to be part of Kenya.
Section I | Part I
Example
• Mrs.Gordon, a Kenyan citizen, is married to a
citizen of Canada. She was employed in Kenya
until 31 August 2020 when she resigned to join her
husband in Canada. Comment on whether the Mrs
Gordon is a residents of Kenya for tax purposes for
the year ended 31 December 2019. Justify your
comment in each case.
Section I | Part I
Service for
which the
The income
income is paid
must accrue in
for must be
Kenya.
rendered in
Kenya.
EMPLOYMENT INCOME
• Employment Income arises as a result of gains or profits
from employment or rendering services
• Employment has been defined as a contractual
relationship between the master (employer) and a
servant (employee) where the employee renders services
and the employer rewards or remunerates the employee.
• Such rewards are also referred to as gains or profits from
employment or rendering services and may be in two
forms:
• Cash rewards or benefits
• Non cash rewards or benefits
Section I | Part I Employment Cash Benefits
i. Payments such as salaries, wages, payment in lieu of leave, overtime pay,
commission, bonus, directors fees, golden handshake
ii. Employee’s private expenses paid by the employer e.g. Telephone bills, electricity
bills, water bills, insurance premiums, school fees, mortgage payment (provided
they are not taxed by the employer).
iii. Allowances-These include house, travelling, medical leave, mileage, sitting,
acting, entertainment e.t.c
iv. Gifts and rewards- Where a gift is received by virtue of employment or services
rendered, it is regarded as a gain from employment hence taxable e.g. tips to a
waiter, Christmas gifts to employee and long service awards
v. An amount received as compensation for the termination of a contract of
employment or service
• Meals provided by the employer to employee not exceeding Ksh 48,000 p.a are not
taxed.
• Cash benefits are taxable except allowance of 2000 per day and accounted of town
cash allowance.e.g subsistence, night out of Ksh 2,000 per day not taxed
Section I | Part I
Employment Non-cash Benefits
These are advantages, facilities, benefits, arising from employment
i. Benefits in kind.
ii. Provision of services.
iii. Servants
iv. Motor car
v. Housing benefit
vi. Passages
vii. Medical Benefit
viii. School fees
ix. Share purchase under Employee share option plans (ESOPS)
x. Amount received for termination of employment.
xi. Lump sum payments
xii. Low interest benefit and fringe benefit
Section I | Part I
Benefits in kind
Example
• Mwakale house was furnished by the employer at a
cost of Sh 200,000. His private telephone charges
averaging Sh1,800 per month are also paid by the
employer. Compute taxable amount for mwakale.
• Furniture= (0.12x200,000) 24,000
• Telephone (30%X1800X12) 6,480
Section I | Part I
Servants
Motorcar
• A motor car benefit arises where an employer provides a
company car to an employee to be used either entirely for
private purposes or partly for use partly by the business
of the employer or privately by the employee.
• The value of the benefit taxable on the employee is the
higher of:
2% per month on the initial cost incurred by the employer. Or
The Prescribed value depending on the CC rating of the
vehicle.
Section I | Part I
Example
• Mwakale who is employed as a Financial Controller is
provided with a car - Mitsubishi Pajero (cc rating 2400)
which was bought in July 2016 for Kshs. 2,500,000.
• Car benefit is calculated as follows:
• - 2% x Kshs. 2,500,000 = Kshs. 50,000 per month
• - Commissioner’s fixed monthly rate cc. rating 2,400 = Kshs.
8,600
• The chargeable car benefit is therefore Kshs. 50,000 per
month.
Section I | Part I
Motorcar
• NB
• Where an employee has been provided with a hired or leased vehicle,
the taxable value of the car benefit is the lease or hire charges.
• However, the Commissioner may determine a lower rate for the
benefit where the employee can demonstrate and provide proof of
restricted usage of the company car.
• Restricted use Vehicles: The Commissioner may determine the lower
rate of the benefit depending on the usage of the vehicle
• Company transport services: Where a company provides transport
services for its employees or directors from home to office and back as
pooled transport service, the cost of providing the transport is not a
taxable benefit. It may be treated as a non-cash benefit.. S.5 (2B) (a)
(ii)
Section I | Part I
Housing Benefit
• It is a taxable benefit from employment where an
employer provides housing to an employee and the
value of the benefit will be computed depending on the
type of employee:
• Agricultural employee
An agricultural employee is one who is required by the
terms of his employment to reside on a farm or
plantation. Housing benefit will be 10% of gains or
profits from employment excluding the value of the
premises minus the amount of rent charged to the
employee by the employer.
Section I | Part I
…housing continued
• Whole time service Directors
This is a Director of a company who is required to devote substantially the whole
of his time to the service of that company in a managerial or technical capacity and
is neither the beneficial owner nor able to control directly or indirectly more
than 5% of the share capital or voting power of the company.
• Housing benefit will be the higher of:
• 15% of the gains or profit from employment excluding the value of the premises minus
the amount of rent charged to the Director or:
• Actual rent paid by the employer under an agreement made at arms length with a third
party
• Directors other than Whole time
Housing benefit will be the higher of:
• 15% of the total income excluding the value of the premises minus the amount of rent
charged to the Director or:
• Actual rent paid by the employer under an agreement was made at arms length with a third
party
Section I | Part I
…housing continued
• Ordinary employee/ Any other employee
Housing benefit will be the higher of:
• 15% of gains or profits from employment excluding the
value of the premises.
• Actual rent paid by the employer under an agreement
made at arms length with a third party
Section I | Part I
Example
• Mwakale a whole-time service director earns basic
salary of Kshs.56,000 per month plus other benefits
– (e.g. Motor Car, House Servants etc.) – Ksh.9,900
is housed at Runda Estate – Nairobi.
• Employer pays the Landlord Shs.35,000 per month
(i.e. Shs.420,000 per annum) under an agreement
made at arm’s length.
• Required: Calculate the housing benefit and the
taxable income
Section I | Part I
Solution;
Calculation for Quarters
• Basic Salary - Kshs.56,000
Add:
Benefits - Ksh.9, 900
Total - Kshs.65,900
65900 15
100
15% of value of Quarters = Ksh.9, 885 Vs Ksh.35,000(The higher of)
• Rent paid by the employer Kshs.35,000 p.m is the amount to be brought to charge and
not 15% of value of Quarters (Housing Benefit)
• Total taxable income =65,900+35,000=100,900 p.m (Taxable Income)
Section I | Part I
Passages
• It arises where the employer pays for or reimburses
the employee’s travel expenses from his workplace
to his rural home.
• The value of the passages is a non-taxable benefit
of the employee provided:
Section I | Part I
Passages
Medical Benefit
• Where an employer provides ALL its employees (including
directors) with free medical services or free medical
insurance, the value of such medical service or insurance is
not a taxable benefit on the employee.
• Note
• a. In the case of medical services provided to a director other
than a whole time service director shall be the limit which
will be prescribed by the Cabinet Secretary (National
Treasury) from time to time. The current limit is
Kshs.1,000,000 per year.
• b. The medical insurance must be provided by a provider who
is approved by the Commissioner of Insurance.
Section I | Part I
School Fees
Where the employer pays school fees for the employee’s child,
dependent or relative, such payment becomes a taxable benefit
on the employee if not already taxed on the employer.
• Education fees of employee’s dependents or relatives will not
be taxed on the employees provided the same has been taxed
on the employers.
• Educational fees for dependents of low income employees
paid or foregone by an educational institutional employer are
not taxable on either the employer or the employee
• Education fees for employee (self) is not taxable provided it
relates to their work and will enable them perform their
duties better.
Section I | Part I
• Pension contributions
• Mortgage interest-Owner occupied
Section I | Part I
Pension Contribution
• Contributions/Deductions to a registered pension scheme or provident funds are
deductible subject to prescribed limits. Benefits as a contributor
• The prescribed limits for the employee’s tax allowable amount or deductible contribution
is limited to the lower of:
i. Actual contributions
ii. 30% of taxable employment income; or
iii. Set limit of Kshs 240,000 p.a. or Ksh 20,000 p.m
• Annual pension income is tax free up to a maximum of Ksh. 300,000 p.a. or Ksh. 25,000
p.m.(Periodic withdrawal)
• Tax free amount on retirement is the first Ksh. 600,000 lump sum amount
• Benefits after employment (Lumpsum withdrawals)
• Note: Pension Contribution made by employer is not taxable
Section I | Part I
Example
• Mwakale contributed Sh 25,000 per month towards
a registered pension scheme.
Less:pension contribution
Solution;
Mr Ole Wako
Determination of the assessable amount of compensation
Ksh
Amount of compensation 1,500,000
Contract period 5 years
Unexpired period 2 years
Compensation is spread as follows:
Year 2017 750,000
Year 2018 750,000
Assessable or taxable Amount 1,500,000
Section I | Part I
…continued
b) Unspecified term with a provision for terminal payment
• Where the contract is for unspecified term and provides for terminal payment,
then the compensation will be spread forward and assessed at the rate of the
employee’s remuneration per annum immediately before termination.
Illustration
• Mr. Ole Wetu had a contract for an unspecified term providing for payment
of Sh 700,000 as compensation in the event of termination. It is
terminated on 31st Dec 2016 and the employee’s rate of earnings was Sh
300,000 p.a.
Required
• Establish the amount of the compensation that will be assessed to tax
showing clearly the years to which it relates (the spread). Contract is for
unspecified term and provides for compensation
Section I | Part I
Solution;
Mr Ole Wetu
Determination of the assessable amount of compensation
Ksh
Rate of earning p.a 300,000
Compensation 700,000
Compensation is spread as follows:
Year 2017 300,000
Year 2018 300,000
Year 2019 100,000
Assessable or taxable Amount 700,000
Section I | Part I
…continued
c) Unspecified term and no provision for terminal payment
• Where the contract is for unspecified term and does not provide for
terminal payment, the compensation is to be spread forward in equal
amounts for three years.
Illustration
• Mr. Ole Wao had a contract for unspecified term that had no
provision for payment of compensation upon termination of
employment. The contract is terminated on 31st Dec 2016 and Sh 1.5
million is compensation.
Required
• Establish the amount of the compensation that will be assessed to
tax showing clearly the years to which it relates (the spread).
Contract is for unspecified term and provides for compensation
Section I | Part I
Solution;
Mr Ole Wao
Determination of the assessable amount of compensation
Ksh
Compensation 1,500,000
Compensation is spread as follows:
Year 2017 500,000
Year 2018 500,000
Year 2019 500,000
Assessable or taxable Amount 1,500,000
Section I | Part I
Cont~
• The service gratuity amount is to be spread backwards and
taxed together with income earned in the relevant years.
• Notice pay is assessable in the period immediately after
date of leaving employment.
• Pay in lieu of leave should be taxed in the year to which the
leave days relate.
Section I | Part I
Example
Mr. Kiboko Yao left employment in 2017 after 30 years of
service and was paid service gratuity of KShs. 660,000. He was
also paid KShs 25,000 relating to 2013 accrued leave days.
Wife’s income
Wife’s employment income
• The wife's employment income is considered to be
at arm’s length if she is not an employee of:
i. Her husband
ii. A partnership in which the husband is also a
partner
iii. A company in which the control jointly or
separately, more than 12.5% of the share capital.
iv. A trust or settlement created by her husband.
Section I | Part I
Wife’s income
• If she is not an employee of any of the above, she
would be taxed separately on her employment
income.
• If employed by any of the above, her income will be
deemed to be that of her husband.
Section I | Part I
Wife’s income
Wife’s professional income
• With effect from first June 1989, the wife’s
professional income is categorised separately and
assessed on the wife together with her employment
income if it is not at arm’s length.
• The professions recognised for the purpose include
accountancy, law, engineering, surveying, medicine,
architecture and dentistry.
Section I | Part I
Wife’s income
• The wife’s professional income would cease to be
assessed separately on her if:
(a) she is in partnership with her husband
(b) she is a partner where her the husband is a
partner.
• In such cases, her income will be deemed to be the
husband’s.
Section I | Part I
Insurance Relief
• A resident individual shall be entitled to insurance relief at the
rate of 15% of premiums paid subject to maximum relief
amount of Kshs. 5,000 per month (or Kshs. 60,000 per annum)
if he proves that;-
- he has paid premium for an insurance made by him on his life, or the life of his
wife or of his child and that the Insurance secures a capital sum, payable in
Kenya and in the lawful currency of Kenya; or
- his employer paid premium for that insurance on the life and for the benefit of
the employee which has been charged to tax on that employee; or
- both employee and employer have paid premiums for the insurance:
NB
• Premiums paid for an educational policy with a monthly period of at least 10
years shall qualify for this relief.
Section I | Part I
Exemptions
Note:
Persons with disabilities have been
exempted from tax on their taxable income
of up to KShs. 1.8 million p.a (KShs.
150,000p.m).
The employee should provide a valid
exemption certificate.