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Topic - 3 (Management Function - Staffing)

Staffing is the process of hiring and placing the right employees in the right jobs. It involves recruiting candidates with the needed skills and experience, evaluating them, and offering them suitable roles. Staffing is a core management function, as having the proper personnel in place allows an organization to achieve its goals efficiently. It is important for staffing to place each person in a role that matches their abilities so they can contribute fully to the organization's success.

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Saffa Ibrahim
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339 views6 pages

Topic - 3 (Management Function - Staffing)

Staffing is the process of hiring and placing the right employees in the right jobs. It involves recruiting candidates with the needed skills and experience, evaluating them, and offering them suitable roles. Staffing is a core management function, as having the proper personnel in place allows an organization to achieve its goals efficiently. It is important for staffing to place each person in a role that matches their abilities so they can contribute fully to the organization's success.

Uploaded by

Saffa Ibrahim
Copyright
© © All Rights Reserved
We take content rights seriously. If you suspect this is your content, claim it here.
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Download as PPTX, PDF, TXT or read online on Scribd
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TOPIC- 3

MANAGEMENT FUNCTIONS
(STAFFING)
Staffing is the process of hiring eligible candidates in the organization or company for
specific positions. In management, the meaning of staffing is an operation of recruiting the
employees by evaluating their skills, knowledge and then offering them specific job roles
accordingly.
Staffing is one of the most important functions of management. It involves the process of
filling the vacant position of the right personnel at the right job, at right time. Hence,
everything will occur in the right manner.
Therefore it is very important that each and every person should get right position in the
organization so as to get the right job, according to their ability, talent, aptitude, and
specializations so that it will help the organization to achieve the pre-set goals in the
proper way by the 100% contribution of manpower. Thus it can be said that staffing is an
essential function of every business organization.
Characteristics of Staffing
People-Centered
Staffing can broadly view as people-centered function and therefore it is relevant for all types
of organization. It is concerned with categories of personnel from top to bottom of the
organization.
 Blue collar workers (i.e., those working on the machines and engaged in loading,
unloading etc.) and white collar workers (i.e., clerical employees).
 Managerial and Non Managerial personal.
 Professionals (eg.- Chartered Accountant, Company Secretary)

Responsibility of Manager
Staffing is the basic function of management which involves that the manager is
continuously engaged in performing the staffing function. They are actively associated with
the recruitment, selection, training, and appraisal of his subordinates. Therefore the
activities are performed by the chief executive, departmental managers and foremen in
relation to their subordinates.
Characteristics of Staffing Cont…
Human Skills
Staffing function is mainly concerned with different types of training and
development of human resource and therefore the managers should use
human relation skill in providing guidance and training to the subordinates. If
the staffing function is performed properly, then the human relations in the
organization will be cordial and mutually performed in an organized manner.

Continuous Function
Staffing function is to be performed continuously which is equally important for
a new and well-established organization. Since in a newly established
organization, there has to be recruitment, selection, and training of personnel.
As we compare that, the organization which is already a running organization,
then at that place every manager is engaged in various staffing activities.
Therefore, he is responsible for managing all the workers in order to get work
done for the accomplishment of the overall objectives of an organization.
Functions of Staffing

1. Selection Of Qualified Personnel: The first and foremost function of staffing


is to obtain qualified personnel for different jobs position in the
organization.

2. Maximum Productivity: In staffing, the right person is recruited for the


right job, therefore it leads to maximum productivity and higher
performance.

3. Adequate use of Human Resources: It helps in promoting the optimum


utilization of human resource through various aspects.

4. Job Satisfaction and morale of Employees: Job satisfaction and morale of


the workers increases through the recruitment of the right person.

5. Ensures Growth and Continuity of Company: It ensures the continuity and 


growth of the organization, through development managers.
Importance of Staffing

Efficient Performance of Other Functions


For the efficient performance of other functions of management, staffing is its key. Since,  if
an organization does not have the competent personnel, then it cannot perform the
functions of management like planning, organizing and control functions properly.
Effective Use of Technology and Other Resources
What is staffing and technology’s connection? Well, it is the human factor that is
instrumental in the effective utilization of the latest technology, capital, material, etc. the
management can ensure the right kinds of personnel by performing the staffing function.
Discover Qualified and Competent Personnel
Staffing helps in the discovery of qualified and competent personnel for various jobs in the
organisation.
Development of Human Capital
Another significance of staffing is concerned with human capital requirements. Since the
management is required to determine in advance the manpower requirements. Therefore, it
has also to train and develop the existing personnel for career advancement. This will meet
the requirements of the company in the future.
Importance of Staffing Cont…
The Motivation of Human Resources
In an organization, the behaviour of individuals is influenced by various factors which are
involved such as education level, needs, socio-cultural factors, etc. Therefore, the human
aspects of the organization have become very important and so that the workers can also
be motivated by financial and non-financial incentives in order to perform their functions
properly in achieving the objectives.

Business Activities Are Not Disrupted


Business activities are not disrupted at any time due to shortage of competent workers or
excess of workers. Because it forecasts the correct staff requirements for the present and for
the long-term.

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